Equal Opportunity in Employment Annual Report January 1 – December 31, 2018 Item #22

1. Equal Opportunity in Employment Annual ReportJanuary 1 – December 31, 2018Item #22 April 15, 2019

2. BACKGROUND • This annual report is provided pursuant to the Pasadena Municipal Code and compares the ethnic and gender composition of the City’s employee workforce to the available labor market • The City of Pasadena boasts a workforce of approximately 1,800 employees, which demographic data show is diverse and reflective of the composition of the community it serves • The table on the next slide lists all individuals employed in regular, full-time positions during the reporting period of January 1-December 31, 2018

3. BACKGROUND

4. BACKGROUND • The City’s Gender Composition • Protective Services classifications (sworn Police and Fire) as well as skilled and service/maintenance classifications within Public Works and Water & Power Departments are predominately represented by males • Employees in these classifications compromise 45% of the City’s workforce therefore contributing to the higher number of males than females in Pasadena’s overall workforce. • This gender composition also exists in these fields at other cities and agencies • The City continues to focus efforts on hiring women into non-traditional fields

5. BACKGROUND • Proposition 209 prohibits state governmental institutions from considering race, sex or ethnicity in the areas of public employment, such as seeking candidates of a particular group • Citywide efforts are made to recruit and retain a diverse workforce, provide vocational training, and hire locally • The City is committed to pursuing strategies to ensure qualified, under-represented groups have access and opportunity for entry into all fields

6. BACKGROUND • Examples of strategies employed to foster a diverse workforce include: • Vocational training programs such Ambassadors (high school students enrolled in a Pasadena school) • Summer Rose (low-income youth aged 14-21 residing in Pasadena) • Maintenance Assistants Serving Homeowners (MASH) program through the Housing Department. • Participants gain skills, learn work habits, and obtain work experience designed to help them obtain a full-time, regular job • Human Resources staff participates in local and regional job fairs, uses diverse raters to serve on interview panels, and strives to foster an environment supportive of diversity and inclusion • Began offering employee training sessions on implicit bias and diversity, inclusion and belonging

7. BACKGROUND • Table I • Compares the full-time workforces of the City of Pasadena, the Rose Bowl Operating Company, the Pasadena Center Operating Company, and Pasadena Media by gender and ethnicity to Pasadena’s population

8. BACKGROUND

9. BACKGROUND • Recruitment and Promotions • Human Resources supports the Human Services and Recreation Department which manages: • The Ambassadors program and Summer Rose workers • Human Resources partners with the Housing Department • Encourage local hiring for the Maintenance Assistants Serving Homeowners (MASH) program • A one- to two-year vocational training program • Provides workers with vital job experience, regular feedback, and the opportunity to apply for promotional-only openings

10. BACKGROUND • Human Resources regularly participates in local and regional job fairs and works with hiring departments on advertising and outreach efforts with a focus of attracting diverse candidates • Several City departments engage in additional, ongoing recruitment efforts such as the Pasadena Fire Department • Participated in the Los Angeles County Fire Department’s Arise Summit, an event designed to recruit and support the growth of women in the fire service • Partnered with the Firefighter Candidate Testing Center • FCTC provides a unique all-inclusive recruiting and mentoring approach to build a broad candidate pool; attracted nearly 2,000 applicants for Firefighter positions

11. BACKGROUND • Pasadena Police Department • Recruitment team actively recruits candidates from college campuses and military bases in the southern California area for Police Officer and Police Officer Trainee positions • New focus on recruiting individuals enrolled in the Administration of Justice curriculum and highlights law enforcement careers • Use several different social media platforms • Reach out to the community through partnerships with local high schools and community organizations • Participates in numerous local events/informative meetings regarding careers in law enforcement • Have several internal programs, such as the Explorer and Youth Advisor programs, designed to attract local youth by establishing a relationship early on

12. BACKGROUND *Promotion numbers include temporary employees in training positions who successfully Competed for a full-time regular position.

13. BACKGROUND • 2018 New Hire and Promotional Data • Of the 103 full-time, regular employees hired • 64.1% were non-white minorities • 49.5% were female • The City promoted 123 employees • 76.4% were non-white minorities • 35.8% were female

14. BACKGROUND • Four-Year Review (Table III) • Compares the ethnic and gender composition of the City of Pasadena workforce and the U.S. Census Bureau EEO Tabulation 2006-2010 (available local labor market) for the past four years. The data show: • Non-white minorities comprise approximately 70% of the City’s workforce compared with 63% in our community • Black individuals have been employed at a rate approximately 50% higher than the available labor pool yet the overall percentage has declined by just over 1% in the four-year period • Hispanic individuals have been employed by the City at a rate approximately 4.5% higher than the available labor pool and the total number has increased by .75% over the four-year period

15. BACKGROUND • Four-Year Review (Table III) • Continued • Asian individuals have been employed approximately 16% less than the available labor market and the percentage has remained around 13% during the last four years • The races with the lowest representation amongst the City’s employee population are Native Americans and Armenians, which represent 0.1% and 2.3% respectively. • The 2010 U.S. Census does not include Armenian as a race category so a comparison is not listed here

16. BACKGROUND

17. BACKGROUND • Utilization Analysis • Breakdown of the City’s workforce by ethnicity, gender and level in the organization. This data is then compared to the availability of qualified individuals of various ethnic and gender groups in the local labor market • Exhibit A provides the ethnic and gender breakdown of the City’s full-time, regular workforce arranged in groupings that generally follow the City’s bargaining units

18. BACKGROUND • City’s Executive Management Team • Minorities comprised 65% and females 25% • Management Group • 63.3% minority and 46.5% female • Remaining Employee Groups • Sworn Fire Non-Management: 55.8% minority and 4.8% female • Sworn Police Non-Management:61.2% minority and 11.7% female • Non-Management Office and Technical: 83.2% minority and 70.5% female • Non-Management Maintenance and Skilled: 76.9% minority and 8.1% female

19. Background • Exhibit B • Compares the demographics of the City’s full-time, regular workforce with the demographics of qualified individuals in the labor markets using the traditional federal job categories: • Officials & Administrators • Protective • Professional • Technicians • Administrative • Skilled • Service & Maintenance. • Demographics are also shown for the RBOC, PCOC, and Pasadena Media

20. BACKGROUND EXHIBIT A: AVAILABILITY vs. UTILIZATION BY GROUP CODE – CITY OF PASADENA All individuals employed January 1 – December 31, 2018 Executive: Includes Department Directors appointed by the City Manager and Executives appointed by the City Council Management: Includes employees represented by PMA, PFMA and all unrepresented management employees Sworn Fire Non-Management: Includes employees represented by the PPOA Non-Mgmt Office & Technical: Includes employees represented by LIUNA and all related unrepresented non-management employees Non-Mgmt & Skilled: Includes employees represented by AFSCME, SEIU, IBEW, IUOE, and all related unrepresented non-management employees

21. BACKGROUND EXHIBIT B: AVAILABILITY vs. UTILIZATION BY EEO4 CATEGORY – CITY OF PASADENA All individuals employed January 1 – December 31, 2018 Officials and Administrators: 74 Employees -Occupations in which employees set broad policies, exercise overall responsibility for execution of those policies, or direct individual departments of the agency’s operations Professionals: 482 Employees - Occupations that require specialized and theoretical knowledge, which is usually acquired through college training or through work experience and other training that provides comparable knowledge

22. BACKGROUND EXHIBIT B: AVAILABILITY vs. UTILIZATION BY EEO4 CATEGORY – CITY OF PASADENA (continued) All individuals employed during the period January 1 – December 31, 2018 Technicians: 138 Employees - Occupations that require a combination of basic scientific or technical knowledge and manual skill, which can be obtained through specialized post-secondary school education or through equivalent on-the-job training Sworn Protective: 367 Employees -Occupations in which workers are entrusted with public safety, security and protection from destructive forces

23. BACKGROUND EXHIBIT B: AVAILABILITY vs. UTILIZATION BY EEO4 CATEGORY – CITY OF PASADENA (continued) All individuals employed January 1 – December 31, 2018 Administrative: 347 Employees -Occupations in which workers are responsible for internal and external communication, recording and retrieval of data and/or information and other paperwork required in an office Skilled: 219 Employees -Occupations in which workers perform jobs that require special manual skill and a thorough and comprehensive knowledge of the processes involved in the work which is acquired through on- the-job training and experience or through apprenticeship or other formal training programs

24. BACKGROUND EXHIBIT B: AVAILABILITY vs. UTILIZATION BY EEO4 CATEGORY – CITY OF PASADENA (continued) All individuals employed January 1 – December 31, 2018 Service and Maintenance: 190 Employees - Occupations in which workers perform duties that result in or contribute to the comfort, convenience, hygiene or safety of the general public or which contribute to the upkeep and care of buildings, facilities or grounds of public property

25. BACKGROUND EXHIBIT C-1: AVAILABILITY vs. UTILIZATION BY EEO4 CATEGORY – ROSE BOWL OPERATING CO.All individuals employed January 1 – December 31, 2018 Officials and Administrators: 3 Employees -Occupations in which employees set broad policies, exercise overall responsibility for execution of those policies, or direct individual departments of the agency’s operations Professionals: 21 Employees -Occupations that require specialized and theoretical knowledge, which is usually acquired through college training or through work experience and other training that provides comparable knowledge

26. BACKGROUND EXHIBIT C-1: AVAILABILITY vs. UTILIZATION BY EEO4 CATEGORY – ROSE BOWL OPERATING COMPANY(continued) All individuals employed January 1 – December 31, 2018 Administrative: 5 Employees -Occupations in which workers are responsible for internal and external communication, recording and retrieval of data and/or information and other paperwork required in an office Skilled: 2 Employees -Occupations in which workers perform jobs which require special manual skill and a thorough and comprehensive knowledge of the processes involved in the work which is acquired through on-the-job training and experience, or through apprenticeship or other formal training programs

27. BACKGROUND EXHIBIT C-1: AVAILABILITY vs. UTILIZATION BY EEO4 CATEGORY – ROSE BOWL OPERATING COMPANY (continued) All individuals employed January 1 – December 31, 2018 Service and Maintenance: 6 Employees -Occupations in which workers perform duties that result in or contribute to the comfort, convenience, hygiene or safety of the general public or which contribute to the upkeep and care of buildings, facilities or grounds of public property

28. BACKGROUND EXHIBIT C-2: AVAILABILITY vs. UTILIZATION BY EEO4 CATEGORY – PASADENA CENTER OPERATING COMPANYAll individuals employed January 1 – December 31, 2018 Officials and Administrators: 7 Employees Occupations in which employees set broad policies, exercise overall responsibility for execution of those policies, or direct individual departments of the agency’s operations Professionals: 19 Employees Occupations that require specialized and theoretical knowledge, which is usually acquired through college training or through work experience and other training that provides comparable knowledge

29. BACKGROUND EXHIBIT C-2: AVAILABILITY vs. UTILIZATION BY EEO4 CATEGORY – PASADENA CENTER OPERATING COMPANY (continued) All individuals employed January 1 – December 31, 2018 Technicians: 19 Employees - Occupations that require a combination of basic scientific or technical knowledge and manual skill, which can be obtained through specialized post-secondary school education or through equivalent on-the-job training Administrative: 13 Employees -Occupations in which workers are responsible for internal and external communication, recording and retrieval of data and/or information and other paperwork required in an office

30. BACKGROUND EXHIBIT C-2: AVAILABILITY vs. UTILIZATION BY EEO4 CATEGORY – PASADENA CENTER OPERATING COMPANY (continued)All individuals employed January 1 – December 31, 2018 Skilled: 2 Employees -Occupations in which workers perform jobs which require special manual skill and a thorough and comprehensive knowledge of the processes involved in the work which is acquired through on-the-job training and experience, or through apprenticeship or other formal training programs Service and Maintenance: 104 Employees -Occupations in which workers perform duties that result in or contribute to the comfort, convenience, hygiene or safety of the general public or which contribute to the upkeep and care of buildings, facilities or grounds of public property

31. BACKGROUND EXHIBIT C-3: AVAILABILITY vs. UTILIZATION BY EEO4 CATEGORY – PASADENA MEDIA All individuals employed January 1 – December 31, 2018 Officials and Administrators: 4 Employees -Occupations in which employees set broad policies, exercise overall responsibility for execution of those policies, or direct individual departments of the agency’s operations Technicians: 8 Employees Occupations that require a combination of basic scientific or technical knowledge and manual skill, which can be obtained through specialized post-secondary school education or through equivalent on-the-job training

32. BACKGROUND EXHIBIT C-3: AVAILABILITY vs. UTILIZATION BY EEO4 CATEGORY – PASADENA MEDIA (continued) All individuals employed January 1 – December 31, 2018 Administrative: 1 Employee -Occupations in which workers are responsible for internal and external communication, recording and retrieval of data and/or information and other paperwork required in an office

33. FISCAL IMPACT 33 • There is no fiscal impact to the City as a result of receiving this report