Community Eligibility, Graduation Rate, New Student Classifications, Deficiency Report

1. Community Eligibility, Graduation Rate, New Student Classifications, Deficiency Report Attendance Supervisors Conference September 18, 2014

2. Agenda • Community Eligibility Provision (CEP) • Graduation Rate and Cohort • New Student Classifications • Deficiency Report

3. Community Eligibility Provision The Community Eligibility Provision (CEP) is a universal meal plan under the National School Lunch Program (NSLP) that permits eligible LEAs and schools to provide meal service to all students at no charge, regardless of economic status. (Section 104a of the Healthy, Hunger-Free Kids Act)

4. Why Coding Correctly Matters • Provide insight as to if the household survey is an effective means of collecting socioeconomic data • Data will impact the funds your districts and schools receive • District level – BEP funds, specifically “at-risk” (not federal funds) • School level – Impacts how schools are ranked which impacts how much federal funds they receive • Will impact your district’s/school’s accountability

5. The CEP Classification for Data Reporting This classification exists at two (2) levels: the school level and the student level. • CEP School: This classification was added to the School Directory Database (SDD) to identify schools utilizing the CEP option • Allows us to ensure we have good data as non-CEP schools cannot utilize the CEP indicators and vice versa • CEP Eligible: The student level classification is used to identify students that meet the income guidelines as determined by the household survey. • Please note this does not include the students that are direct certified

6. Student level indicators • Non-CEP Schools will continue using X, Y and Z to represent free, reduced and paid respectively • CEP schools will use the “CEP Eligible” indicator of 3 for students that meet the income guidelines per the household survey only • We do not have an ineligible indicator this year

7. Data Collection for CEP Schools There are two (2) categories of data we are collecting: Direct Certification: • Direct Certification: Per USDA guidelines for CEP, students are considered direct certified through any of the following measures: • Homeless, migrant and/or runaway • Students enrolled in some Head Start Program or Even Start programs (those run by the school system) • Supplemental Nutrition Assistance Program (SNAP) • Temporary Assistance to Needy Families (TANF) • Certified foster children • Household Survey Data

8. Data Collection Deadline • All schools enrolled in CEP must have the data from the household survey entered in its student information/student management system by September 30 • This data will be used for the October 1 Membership Pool. The membership pool data is used for • BEP calculations • The report card • Ed Facts reports • Some CTE and Special Education reporting/funding • LEAs/schools are expected to continue entering this data past October 1 in accordance with normal practices whenever new students enroll

9. Reporting • Non-CEP Schools: The FRPL report remains unchanged and will have information for schools utilizing the non-CEP option only. • CEP Schools: CEP percent calculation will return the percent of students enrolled in a CEP school that are either determined CEP Eligible (3) through the household survey or are direct certified through any one (1) of the following methods: • Supplemental Nutrition Assistance Program (SNAP) • Temporary Assistance to Needy Families (TANF) • Homeless, migrant and/or runaway • Certified foster children • Students enrolled in some Head Start Program or Even Start programs (those run by the school system)

10. Economically Disadvantaged • Will include direct certified students as well as those coded as free (X), reduced, (Y) and CEP eligible (3). • The CEP Eligible “3” is the only new addition to this report • This will allow a district to pull its total percent of economically disadvantaged. • Please remember these calculations are mutually exclusive meaning a school cannot have both a CEP percent and an FRPL percent

11. Resources Community Eligibility Provision Site http://www.tn.gov/education/health_safety/cep.shtml For questions specific to School Nutrition • Sarah.C.White@tn.gov • Chris.Crutcher@tn.gov For all other questions • Rasheeda.Washington@tn.gov

12. The Cohort Application

13. The Cohort Application

14. Please check the ‘Instructions’ tab for updates. IMPORTANT: Do not send emails containing personally identifiable student information.

15. The Cohort Application – Data Quality Reports

16. Withdrawal Reasons

17. Withdrawal Reason (Cont’d)

18. Withdrawal Code Changes • Withdrawal code 12 revised definition – a student who receives a regular high school diploma in less than four years. • Withdrawal code (16) – a special education student, who has been awarded a completion document, and entitled to continue their education due to Free Appropriate Public Education (FAPE) requirement. This withdrawal is only to be used when the student is withdrawing permanently; it is not to be used to indicate the end of year action when a student is returning the next school year. • Withdrawal code 17 – students who withdraw from traditional bricks and mortar to enroll in an online school where the content is delivered via the Internet and the school is not located in Tennessee.

19. Common Documentation Issues: • Documentation is uploaded for students with no withdrawal codes. If the documentation verifies the student enrolled in another regular high school, the appropriate withdrawal code must be in EIS to update the cohort application. • Documentation is uploaded showing a record request or enrollment verification from another TN public school but there is no subsequent enrollment in EIS to support the documentation. Students withdrawn with codes 3, 4 or 14 but no subsequent enrollment will remain in the cohort of the school with those withdrawal codes. • Documentation was provided that a student transferred out-of-state or to a TN non-public school but the student was withdrawn with a code 3 or 4. The correct withdrawal code must be in EIS to update the cohort application. • Documentation was provided that a student transferred out-of-state but the student was not withdrawn with a code 5.

20. New Student Classifications • Student classification 4 – student who has a parent or guardian who meets the definition of “active duty”. • Active duty” means full-time duty in the active military service of the United States. Such term includes full-time training duty, annual training duty, and attendance, while in the active military service, at a school designated as a service school by law or by the Secretary of the military department concerned. Such term does not include full-time National Guard duty. 10 U.S. Code § 101(d)

21. New Student Classifications • Student classification 5 – student who has a parent or guardian who meets the definition of “National Guard”. • “National Guard” means the individual is a member of the Army National Guard and the Air National Guard. 10 U.S. Code § 101(d) • Student classification 6 –student who has a parent or guardian who meets the definition of “Reserve”. • “Reserve”, with respect to enlistment, appointment, grade, or office, means enlistment, appointment, grade, or office held as a Reserve of one of the armed forces. 10 U.S. Code § 101(c)

22. New Student Classifications • Guidance and definitions coming • Juvenile Court Referral • Runaway

23. Deficiency Report • Formerly known as Preliminary Report • Will be available on Data Reports in late October • Primarily for informational purposes

24. Email questions to education.dataquality@tn.gov