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INTER-HED The Internationalisation of HE A n on-line training course for EM Administrators

INTER-HED The Internationalisation of HE A n on-line training course for EM Administrators Budget and Financial Management Rome, 14 November , 2011 Kick-off meeting. Budget – General rules.

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INTER-HED The Internationalisation of HE A n on-line training course for EM Administrators

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  1. INTER-HED The Internationalisation of HE An on-line training course for EM Administrators Budget and Financial Management Rome, 14 November, 2011 Kick-off meeting

  2. Budget –General rules • Eachpartner hassigneda specific Memorandum of Understanding with rulesabouthow to manageprojectexpenses; • The coordinating National Structure (PNC) has the financialresponsibility for the projectproposal (Reports!!!); • Each partner will indicate a bank account to reiceve the contribution by PNC; • PNC willsendeachsixmonths a contributionaccording to the proof of expensesthat PNC willreceivefromeeach partner; • PNC willsend to partners a first amount of 5.000 €. • IMPORTANT • Onlycertifiedexpenseswill be reimbursed to the partners • NO SUPPORTING DOCUMENTS, NO CONTRIBUTION

  3. Budget

  4. Staff Costs 1/2 There are 4 Staff Categories: Staff category 1 (maximum amount 450 / day); Staff category 2 (maximum amount 300 / day); Staff category 3 (maximum amount 250 / day); Staff category 4 (maximum amount 125 / day). See Staff Sub-Categories on the Pen Drive (file named: “Staff Categories - Fin HandbookNS.pdf”)

  5. Staff Costs2/2 Documents that we need: - Involvement of Staff for each partner (See on the Pen Drive the file named: “Involvement STAFF.doc”) - Time sheet for each person involved in the Project signed by the Employee and by the Employer (legal representative) (See on the Pen Drive the file named: “timeSheet.xls”) - Declaration of Staff Costs for each partner signed by the legal representative (See on the Pen Drive the file named: “Declaration_of_Staff_Costs.doc”) Each 6 months we will ask those documents: for the Progress and Final Reports (at the end of the Project) you have to send those documents duly signed and completed.

  6. Travel & Subsistence 1/2

  7. Travel & Subsistence 2/2 • Flight/Train/Metro Tickets (no taxi) • will be reimbursed on the basis of actual costs. • We need copies of: • - Ticket Invoice & • Boarding Pass • Daily Allowances and Hotel Prices • will be paid on a fixed cost basis according to the • Memorandum of Understanding • Kick-of meeting in Italy: Daily Allowances 76 €; Hotel Price 108 €* • *if you spend one night • Travel sheet for each journey signed by the traveller with related supporting documents. • (See on the Pen Drive the file named: “travelSheet.xls”)

  8. THANK YOU! Questions and Answers

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