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Standard Grade Administration

Standard Grade Administration. Area of Study 1: Administrative Support Unit 2b: Safe Working Practices & Procedures. Identify 2 hazards shown in the picture below. Glare on computer screen Trailing cables Overloaded sockets Cup of coffee at computer Folders lying on floor

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Standard Grade Administration

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  1. Standard Grade Administration Area of Study 1: Administrative Support Unit 2b: Safe Working Practices & Procedures

  2. Identify 2 hazards shown in the picture below.

  3. Glare on computer screen Trailing cables Overloaded sockets Cup of coffee at computer Folders lying on floor Box falling off desk Inappropriate chairs Hazards identified

  4. Eye Strain/Headaches • Provide staff with anti-glare screen • Install blinds • Remind staff to take regular breaks • Send staff for regular eye tests • Subsidise cost of glasses for staff • Adjust brightness/contrast controls

  5. Tripping hazards • For trailing cables: • Install a cable management system • Secure cables around the wall/skirting board • Install cable covers/tidies • Reposition furniture • For items lying on floor: • Provide filing cabinets/shelving. • Provide larger desks.

  6. Electrocution (overloaded sockets) • Install additional sockets • Rearrange equipment (nearer other sockets)

  7. Electrocution (faulty equipment) • Ensure all equipment is regularly maintained. • Switch off faulty equipment. • Ensure all faults are reported immediately. • Put up a notice informing staff of faulty equipment. • Put up notices reminding staff of what to do in the event of a fault. • Ensure staff are trained in the correct use of equipment.

  8. Electrocution/Burns (liquid near machines) • Remind staff of the dangers of liquid beside machines (send a memo/e-mail). • Ban staff from bringing liquid to desks. • Provide a separate area.

  9. Backache, Leg & Foot Pain • Provide adjustable chairs • Ensure staff take regular breaks • Provide foot rests/wrist rests • Provide ergonomic furniture

  10. RSI – What is it? • Repetitive strain injury is a condition where pain and other symptoms occur in an area of the body which has done repetitive tasks (often arms or hands). • The term repetitive strain injury (RSI) is used to describe a range of painful conditions of the muscles, tendons and other soft tissues. • The main cause is frequent and repetitive movements of a part of the body. For example, typing, using a computer mouse a lot, etc. • Other factors may contribute, such as poor posture whilst doing the movement, using excessive force whilst doing the movement, and not having enough breaks from the task.

  11. Repetitive Strain Injury (RSI) • Provide staff with wrist rests • Remind staff to take regular breaks • Provide/check training has been given • Provide adjustable chairs • Check the layout of the desk/workstation • Purchase/check suitability of wrist rests/footrests • Ensure staff duties/tasks are varied.

  12. Stress • Ensure that staff are fully trained in the use of equipment/software • Provide counselling

  13. Look at the pictures which follow: • Identify the hazards • Identify the problems staff may suffer as a result of each hazard • Suggest a solution for each

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