Item Unique Identification (IUID) and Government-furnished Property (GFP) Reporting Discussion

1. Item Unique Identification (IUID) and Government-furnished Property (GFP) Reporting Discussion Presenter Name Richard Russillo, AV Corporate Property Manager, CPPM Pat Jacklets, CPPM CF

2. Agenda • What is IUID/UID? • IUID Policy/Requirements • GFP Policy/Requirements • GFP Lifecycle • Key Responsibilities • DFARS 252-211-7007 • Current Issues / Discussion • Questions

3. What is IUID/UID? • Unique Identification (UID): A system of establishing globally unique and unambiguous identifiers within the Department of Defense, which serve to distinguish a discrete entity or relationship from other like and unlike entities or relationships. • Unique item identifier (UII):  A globally unique and unambiguous identifier that distinguishes an item from all other like and unlike items. The UII is derived from a UII data set of one or more data elements.

4. What is IUID/UID • Item unique identification (IUID):  A system of establishing unique item identifiers (UII) within the DoD by assigning a machine-readable character string or number to a discrete item, which serves to distinguish it from other like and unlike items. • Item:  “Item” means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

5. IUID Plan • Requirements • Responsibilities • Business Rules • System Engineering • Lifecycle Support Planning • System Engineering Plan IUID Budget SIM Plan Select Items to be Marked IUID Resources Materiel Readiness Budget & Resources Decide Where to Mark and Marking Technology Do Something with Mark Mark Items Document Engineering Decisions IUID Registry Develop Marking Capability Transact Data IUID Process Information Systems

6. IUID Policy / Requirement • DFARs 252.211-7003 • IUID is required for all property items delivered to the Government if: • Acquisition cost is greater than or equal to $5,000 (exceptions must be listed by CLIN, SLIN, ELIN) • Acquisition cost is less than $5,000 that are identified in the schedule or table by CLIN, SLIN, ELIN) • Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number ____. • Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number • Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique item identifier for traceability. Reference link: http://www.acq.osd.mil/dpap/dars/dfars/html/current/252211.htm#252.211-7003

7. GFP Policy / Requirements • FAR 52-245-1 – Government Property • DFARs 252.211-7007 Establishes GFE reporting requirements • DoDI 5000.64 - Accountability and Management of DoD Equipment and Other Accountable Property • DoDI 4161.02 - Accountability and Management of Government Contract Property • DFARS PGI 245.1 – Government Property • GFP Determination • 4 Elements - DFARS PGI 245.103-70 • GFP Contractual Authorization • GFP Attachment - DFARS PGI 245.103-72 • GFP Electronically Reported - DFARS PGI 245.103-71(4) • DoD GFP Operating Guide - SOP Reference link: http://www.acq.osd.mil/dpap/pdi/gfp/index.html

8. GFP Lifecycle

9. Property Transaction Touchpoints

10. Key Responsibilities • Service Component / Item Managers / Customers • Establish and Maintain Accountable Property System of Record (APSR) and IUID Registry • Determine IUID Requirements • Determine contract GFP justification / requirements • Initiate electronic contract property shippers / receivers via DLMS/WAWF • Contracting Activity • Ensure proper CLIN structure IAW DFARS PGI 204.7103 • Communicate IUID requirements via DFARS 252.211-7003 • Prepare and Maintain contract GFP attachments • Contractor • Mark and Report items for IUID • Electronically receive / ship items via WAWF • Report contract GFP IAW DFARS 252.211-7007 • Conduct contractual transfers of GFP • Initiate disposition requests for excess GFP • Loss Reporting

11. GFP Process Roles

12. DFARS 252.211-7007 Changes

13. DFARS 252.211-7007 Serially Managed • DFARS clause 252.211-7007, defines Serially Managed Item as “an item designated by DoD to be uniquely tracked, controlled, or managed in maintenance, repair, and/or supply systems by means of its serial number.” • Inherently Serially Managed • tracked as an individual item • Special Tooling, Special Test Equipment and Equipment • may not be specifically identified as such in a contract • Only Special Tooling, Special Test Equipment, and Equipment items can be considered “inherently” serial managed.

14. DFARS 252.211-7007 Reporting Events • Receipt* • Shipment • Consumed, or expended • Disposed • Transferred to another contract • Loss* *Only reporting event for Non-serially Managed items

15. DFARS 252.211-7007 Reporting Methods • Methods of Reporting to IUID Registry • Wide Area Workflow • DCMA eTools • PCARSS • Loss

16. Issues / Discussion • www.dodprocurementtoolbox.com, GFP Reporting FAQs • Items not marked • Items not maintained in IUID Registry • No electronic shipment/receipt of GFP • Manual shipment process (e.g. DD1149)

17. QUESTIONS???