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Office Safety: Legislation, Hazards, and Prevention Guide

This comprehensive guide covers office safety legislation, hazards, risks, and prevention measures to create a secure work environment. Learn about different hazards, including physical, chemical, and ergonomic risks, along with strategies for risk assessment and mitigation. Explore topics such as manual handling, electrical safety, ergonomics, air quality, noise control, lighting, housekeeping, and fire safety. Utilize this resource to enhance workplace safety and protect employees from potential harm.

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Office Safety: Legislation, Hazards, and Prevention Guide

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  1. OFFICE SAFETY

  2. Legislation • Statute “obligations” • employers, employees & others • consultation • classes of persons • reporting & recording • Common Law “duties of care” • vicarious liability • Other Legislation • anti-discrimination act • building fire safety regulations • environmental protection act

  3. What Can Go Wrong In An Office? • Statistics • absences • sickness • conflict • Injuries • physical • psychological • illnesses & diseases

  4. Types of Hazards • Basic Hazard Categories • Physical • Chemical • Ergonomic • Psychological • Radiation • Biological • Risk Assessment

  5. Workplace Specific Hazards & Risks? • Manual Handling & Ergonomics • Occupational Aggression & Violence • staff • public • Physical Threat • hold-up • fire • Slips, Trips & Falls • Transportation

  6. Office Machinery • Electricity • cords, cables & electrical hazards • Photocopiers • toner, developer, noise, ozone, light, • Printers • noise, inks, ozone (laser) • Computers • eyestrain, posture, radiation?

  7. Manual Handling • Statistics • injuries • costs • Office Equipment & Furniture • Stationery & Supplies • Correct Lifting Techniques • Twisting & Bending • Mechanical Aids • Teamwork Lifting

  8. Office Ergonomics • Office Equipment • workstations, chairs, keyboards • Placement of Equipment • strains, sprains & O.O.S. • Posture • height & distance of equipment • periods of sitting & standing • Breaks & Exercises • 5-10 minutes per hour suggested

  9. Electrical Safety • What is Electrical Equipment? • Injuries • Types • Testing & Tagging • Frequency • Contractors • Reporting Faults • how? to whom? when?

  10. What’s in the office Air? • Air Contaminants • bacteria, viruses, mould spores, dusts • Ventilation • Air-conditioners & Cooling Towers • Sick Building Syndrome (SBS) • Legionnaires Disease • Testing & Maintenance • biocides • Contractors & Specialists • Enclosed Spaces

  11. Contaminated Air • Stale air • CO2 • Heat • Humidity • Ozone • Smoking • Neighbors

  12. Noise - In Here - Pardon? • What is noise? • Legal limits - 85dB(A) • How it’s measured - DND • Control strategies • elimination • engineering • separating • enclosed • administration • staff rotation, timings

  13. Lighting & Glare • How do you Know? • headache? • fatigue? • eyestrain? • nausea? • Testing • who? how? when? • Benefits • reduced absenteeism, reduced sickness

  14. Housekeeping • What is Housekeeping? • cleanliness, tidiness, maintenance • taking care of your work area • good housekeeping calls for constant care • Benefits of Good Housekeeping • safer, easier, better, more fun • Advantages of Good Housekeeping • less tiring, more space, less aggravating, more business-like • Part ofYOUR Job

  15. Slips, Trips & Falls • General Housekeeping • Cupboards, Cabinets & Carpets • Cords, Cables & Wires • Telephone outlets • Personal Belongings • Furniture • Fluids & Floor Surfaces

  16. Occupational Aggression & Violence • Legislation • Anti-Discrimination Act 1991 • Sexual Harassment • Types of Violence • physical, psychological • Control Measures • procedures • reporting system • infrastructure, training

  17. Stress • Statistically increasing • Costs • Causes • Effects • Personal • Social • Organizational

  18. Office Chemicals • Cleaning Agents • Toners & Developers • Inks, Cleansers, • Solvents • Paints

  19. Fire Safety in the Office • Emergency Control Organization? • Appropriate Equipment? • alarms, extinguishers, hoses, detectors • Know where to go? & How? • Raising the Alarm? • Training? • Visitors, Clients, Public?

  20. Resources • Dept Training & Industrial Relations • Workplace Health & Safety • Bureau of Emergency Services • Employee Assistance Programs • Consultants

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