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Virginia Library Association Ashland, VA – February 5, 2013

Basics of RDA Cataloging. Virginia Library Association Ashland, VA – February 5, 2013. Kate James Policy and Standards Division, Library of Congress Judith A. Kuhagen JSC Secretary. Scope of this workshop. Overview of RDA background and foundations (FRBR/FRAD, ICP)

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Virginia Library Association Ashland, VA – February 5, 2013

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  1. Basics of RDA Cataloging Virginia Library Association Ashland, VA – February 5, 2013 Kate James Policy and Standards Division, Library of Congress Judith A. Kuhagen JSC Secretary

  2. Scope of this workshop James/Kuhagen for VLA - Feb. 5, 2013 • Overview of RDA background and foundations (FRBR/FRAD, ICP) • Identifying the FRBR/FRAD entities • Works, expressions, manifestations, items • Persons, families, corporate bodies • Relationships between these entities • MARC encoding of RDA content • Changes in the name authority file

  3. Acknowledgments for this workshop’s materials James/Kuhagen for VLA - Feb. 5, 2013 • Based in part on 2011 Kuhagen/Tillett presentations to the Maryland Library Association and the Georgia Public Library Cataloging Summit • Based in part on 2010-2012 training materials prepared at the Library of Congress

  4. Acknowledgments for this workshop’s materials James/Kuhagen for VLA - Feb. 5, 2013 • Screen images and RDA instructions from the RDA Toolkit (www.rdatoolkit.org) used by permission of the Co-Publishers for RDA (American Library Association, Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals)

  5. RDA Background and Foundations James/Kuhagen for VLA - Feb. 5, 2013

  6. What was wrong with AACR2? Ann Chapman, UKOLN James/Kuhagen for VLA - Feb. 5, 2013 • Increasingly complex library resources • Lack of logical structure • Mixing content and carrier data • Hierarchical relationships missing • Anglo-American centric viewpoint • Written before FRBR • Not enough support for collocation • Before Internet and well-formed metadata

  7. 1997 international conference on future of AACR: topics James/Kuhagen for VLA - Feb. 5, 2013 • Principles • Content vs. carrier • Logical structure • Seriality • Internationalization

  8. Joint Steering Committee for Development of RDA James/Kuhagen for VLA - Feb. 5, 2013 • American Library Association • Australian Committee on Cataloguing • British Library • Canadian Cataloguing Committee • CILIP: Chartered Institute of Library and Information Professionals • Library of Congress • and in 2012: Deutsche Nationalbibliothek • future: expand governance

  9. Internet impact James/Kuhagen for VLA - Feb. 5, 2013 • Catalogs are no longer in isolation • Global access to data • Integrate bibliographic data with wider Internet environment • Share data beyond institutions

  10. Internet “Cloud” Databases, Repositories Services VIAF LCSH Web front end Power of “Linked data” James/Kuhagen for VLA - Feb. 5, 2013

  11. Current Cataloging Environment Web-based Wide range of information carriers with complexity of content Metadata (bibliographic information) Created by a wider range of personnel in and outside libraries Element-based metadata schemas Dublin Core, ONIX, etc. Ann Chapman, UKOLN James/Kuhagen for VLA - Feb. 5, 2013

  12. AACR3 James/Kuhagen for VLA - Feb. 5, 2013

  13. JSC collaboration with other communities James/Kuhagen for VLA - Feb. 5, 2013 • IFLA: principles, conceptual models, ISBD • ISSN • ONIX (publishers): types of content, media, carriers • Dublin Core, IEEE/LOM, Semantic Web • Cataloging specialists: law, religion, music, etc. • RDA/MARC Working Group (MARBI) • Archives and museums

  14. Goals: RDA will be … James/Kuhagen for VLA - Feb. 5, 2013 • A new standard for resource description and access • Designed for the digitalworld • Optimized for use as an online product • Description and access of all resources • All types of content and media • Resulting records usable in the digital environment (Internet, Web OPACs, etc.)

  15. Goals of RDA James/Kuhagen for VLA - Feb. 5, 2013 Rules should be easy to use and interpret Be applicable to an online, networked environment Provide effective bibliographic control for all types of media Encourage use beyond the library community Be compatible with other similar standards Have a logical structure based on internationally- agreed principles Separate content and carrier data Examples – more of them, more appropriate

  16. Based on IFLA’s international models and principles James/Kuhagen for VLA - Feb. 5, 2013 • Functional Requirements for Bibliographic Records (FRBR; 1998) • Functional Requirements for Authority Data (FRAD; 2009) • Statement of International Cataloguing Principles (ICP; 2009)

  17. ICP general principles Convenience of user Representation Common usage Accuracy Sufficiency and necessity Significance Economy • Consistency and Standardization • Integration • Defensible, not arbitrary • If contradict, take a defensible, practical solution. James/Kuhagen for VLA - Feb. 5, 2013

  18. FRBR: Find Identify Select Obtain FRAD: Find Identify Contextualize Justify User tasks • ICP’s highest principle = “convenience of • the user” James/Kuhagen for VLA - Feb. 5, 2013

  19. FRBR’s Entity-Relationship Model Entities Relationships Attributes (data “elements” in RDA) National level required elements relationship One Entity Another Entity James/Kuhagen for VLA - Feb. 5, 2013

  20. FRBR’s Entity-Relationship Model Person Work created was created by Shakespeare Hamlet James/Kuhagen for VLA - Feb. 5, 2013

  21. FRBR entities Group 1: Products of intellectual & artistic endeavor = bibliographic resources Work Expression Manifestation Item James/Kuhagen for VLA - Feb. 5, 2013

  22. FRBR “Group 1” entities “Book” • Door prop (item) • Publication • at bookstore -- • any copy • (manifestation) James/Kuhagen for VLA - Feb. 5, 2013

  23. FRBR “Group 1” entities “Book” • Who translated? • (expression) • Who wrote? • (work) James/Kuhagen for VLA - Feb. 5, 2013

  24. “Inherent Group 1 relationships” Work is realized through Expression is embodied in - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Manifestation recursive is exemplified by one Item many James/Kuhagen for VLA - Feb. 5, 2013

  25. Relationships Inherent among the Group 1 entities Content relationships among works/expressions Structural relationships Work Expression Manifestation Item Whole-Part Sequential Derivative Accompanying James/Kuhagen for VLA - Feb. 5, 2013

  26. Family of Works Equivalent Descriptive Derivative Free Translation Review Edition Casebook Microform Reproduction Summary Abstract Dramatization Simultaneous “Publication” Abridged Edition Criticism Digest Novelization Screenplay Copy Libretto Evaluation Illustrated Edition Revision Change of Genre Exact Reproduction Parody Annotated Edition Translation Expurgated Edition Imitation Same Style or Thematic Content Variations or Versions Facsimile Arrangement Commentary Slight Modification Reprint Adaptation Original Work -Same Expression Same Work – New Expression New Work Cataloging Rules Cut-Off Point

  27. Elements to Describe Resources Work ID Title Date etc. Expression ID Form Date Language etc. Manifestation ID Title Statement of responsibility Edition Imprint (place, publisher, date) Form/extent of carrier Terms of availability Mode of access etc. Item ID Provenance Location etc. James/Kuhagen for VLA - Feb. 5, 2013

  28. FRBR and FRAD entities James/Kuhagen for VLA - Feb. 5, 2013 Group 2:Those responsible for Group 1 entities – or are the subject of works: • Persons • Families • Corporate bodies

  29. Group 2 responsibility James/Kuhagen for VLA - Feb. 5, 2013 • Intellectual or artistic creation (for Work) • Realization of work (for Expression) • Production, publication, distribution, or manufacture (for Manifestation) • Custodian (for Item)

  30. “Relationships Between Groups 1 & 2” Person Family Corporate Body Work Expression Manifestation Item is owned by is produced by is realized by is created by many James/Kuhagen for VLA - Feb. 5, 2013

  31. FRBRGroup 3: Work Expression Manifestation Item Person Corporate Body Concept Object Event Place Work has as subject Subjects Family has as subject has as subject many

  32. FRBR seems new … James/Kuhagen for VLA - Feb. 5, 2013 • But the concepts of the three groups are in our catalogs • The concepts have not been clear in past cataloging rules • More clarity for catalogers, for designers of databases/catalogs, and for users

  33. Shakespeare, William, 1564-1616. Hamlet. French. LC Control No. : 47023612 LCCN Permalink : http://lccn.loc.gov/47023612 Type of Material : Book (Print, Microform, Electronic, etc.) Personal Name : Shakespeare, William, 1564-1616. Main Title : ... Hamlet, traduit par André Gide. Published/Created : [Paris] Gallimard [1946] Description : 2 p. l., 7-237, [2] p. 17 cm. CALL NUMBER : PR2779.H3 G5Copy 1 -- Request in : Jefferson or Adams Bldg General or Area Studies Reading Rms

  34. Person Shakespeare, William, 1564-1616. Hamlet. French. LC Control No. : 47023612 LCCN Permalink : http://lccn.loc.gov/47023612 Type of Material : Book (Print, Microform, Electronic, etc.) Personal Name : Shakespeare, William, 1564-1616. Main Title : ... Hamlet, traduit par André Gide. Published/Created : [Paris] Gallimard [1946] Description : 2 p. l., 7-237, [2] p. 17 cm. CALL NUMBER : PR2779.H3 G5Copy 1 -- Request in : Jefferson or Adams Bldg General or Area Studies Reading Rms Work

  35. Shakespeare, William, 1564-1616. Hamlet. French. Expression LC Control No. : 47023612 LCCN Permalink : http://lccn.loc.gov/47023612 Type of Material : Book (Print, Microform, Electronic, etc.) Personal Name : Shakespeare, William, 1564-1616. Main Title : ... Hamlet, traduit par André Gide. Published/Created : [Paris] Gallimard [1946] Description : 2 p. l., 7-237, [2] p. 17 cm. CALL NUMBER : PR2779.H3 G5Copy 1 -- Request in : Jefferson or Adams Bldg General or Area Studies Reading Rms

  36. Shakespeare, William, 1564-1616. Hamlet. French. Manifestation LC Control No. : 47023612 LCCN Permalink : http://lccn.loc.gov/47023612 Type of Material : Book (Print, Microform, Electronic, etc.) Personal Name : Shakespeare, William, 1564-1616. Main Title : ... Hamlet, traduit par André Gide. Published/Created : [Paris] Gallimard [1946] Description : 2 p. l., 7-237, [2] p. 17 cm. CALL NUMBER : PR2779.H3 G5Copy 1 -- Request in : Jefferson or Adams Bldg General or Area Studies Reading Rms

  37. Shakespeare, William, 1564-1616. Hamlet. French. LC Control No. : 47023612 LCCN Permalink : http://lccn.loc.gov/47023612 Type of Material : Book (Print, Microform, Electronic, etc.) Personal Name : Shakespeare, William, 1564-1616. Main Title : ... Hamlet, traduit par André Gide. Published/Created : [Paris] Gallimard [1946] Description : 2 p. l., 7-237, [2] p. 17 cm. CALL NUMBER : PR2779.H3 G5Copy 1 -- Request in : Jefferson or Adams Bldg General or Area Studies Reading Rms Item

  38. Collocation Cervantes Objectives of a catalog: display Don Quixote • All the works associated with aperson, etc. • All the expressions of the same work • All the manifestations of the same expression • All items/copies of the same manifestation Exemplary novels English Text French German Spanish Madrid, 1979 Library of Congress Copy 1 Green leather binding James/Kuhagen for VLA - Feb. 5, 2013

  39. Relationships Pathways to Related Works Cervantes Author of Wasserman Author of Derivative works Don Quixote The Man of La Mancha Exemplary novels English Text French Movies … German Spanish Subject Madrid, 1979 Library of Congress Copy 1 Green leather binding

  40. Summary of differences James/Kuhagen for VLA - Feb. 5, 2013 • Based on principles • Based on conceptual models • Content, not encoding, standard • More international • Wider scope of resources • Includes authority data • Has controlled vocabularies • Changes in instruction vocabulary • Core elements

  41. RDA is a content standard James/Kuhagen for VLA - Feb. 5, 2013 • Not a display standard (as is AACR2) • Does have appendix D for ISBD and appendix E for AACR2 style for access points • Not an encoding standard • Use whatever schema you prefer (MARC 21, Dublin Core, etc.) • Bibliographic Framework Transition Initiative

  42. More international • Focus on local user needs • Choice of agency preparing the description: • Language of additions to access points • Language of supplied data • Script and transliteration • Calendar • Numeric system James/Kuhagen for VLA - Feb. 5, 2013

  43. For wider scope of resources • Response to what’s being acquired in libraries • More elements for non-printed text resources • More elements for non-text resources • More elements for unpublished resources James/Kuhagen for VLA - Feb. 5, 2013

  44. Includes authority data instructions • Based on attributes and relationships in FRAD • Authorized/variant access points and elements will for now continue to be documented in authority records James/Kuhagen for VLA - Feb. 5, 2013

  45. Has controlled vocabularies • Only a few closed: content, media, and carrier types; mode of issuance; etc. • Most are open: cataloger can supply term if needed term not in list • Vocabularies being registered on the Web (http://metadataregistry.org/rdabrowse.htm) -- goal of multiple languages and/or scripts James/Kuhagen for VLA - Feb. 5, 2013

  46. heading author, composer, etc. main entry uniform title authorized access point creator preferred title + authorized access point for creator if appropriate (1) preferred title (+ other information to differentiate); (2) conventional collective title AACR2 to RDA vocabulary James/Kuhagen for VLA - Feb. 5, 2013

  47. see reference see also reference physical description variant access point authorized access point for related entity carrier description AACR2 to RDA vocabulary James/Kuhagen for VLA - Feb. 5, 2013

  48. GMD chief source media type + carrier type + content type preferred sources AACR2 to RDA vocabulary James/Kuhagen for VLA - Feb. 5, 2013

  49. RDA Structure General introduction Identifying elements (entities and their attributes) Ch. 1-7: work, expression, manifestation, item Ch. 8-16: person, family, corporate body, place Relationships: ch. 17-22, 24-32 Appendices Glossary Index James/Kuhagen for VLA - Feb. 5, 2013

  50. RDA structure • Not by class of materials: no separate chapters for books, printed music, etc. • Overarching principles applicable to all • Basic goals: identify and relate (from FRBR/FRAD user tasks and ICP) • Chapters: separate elements for goals • Assemble those elements when need authorized access points (instructions at end of chapters 6, 9-11) James/Kuhagen for VLA - Feb. 5, 2013

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