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Community Eligibility Provision (CEP)

Community Eligibility Provision (CEP). Heidi Dupuis, Program Manager –SNP, ODE. Overview. History Community Eligibility Election Requirements Poverty Reporting in Other Programs. History. Healthy, Hunger-Free Kids Act of 2010

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Community Eligibility Provision (CEP)

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  1. Community Eligibility Provision (CEP) Heidi Dupuis, Program Manager –SNP, ODE

  2. Overview • History • Community Eligibility Election Requirements • Poverty Reporting in Other Programs

  3. History • Healthy, Hunger-Free Kids Act of 2010 • Provides an alternative to household applications for free and reduced price meals • Offers all students breakfast and lunch meals at no costs • Applies to high poverty sponsors and schools • Piloted 3 years in 11 states • Nation wide implementation July 1, 2014 Oregon Department of Education Child Nutrition Programs

  4. Benefits of CEP • Simplify access to child nutrition programs • Reduce burden for LEA and households

  5. Requirements for Participation • Have a minimum percentage (≥ 40%) of identified students in the school year prior to implementing CEP • Serve breakfast and lunch at no charge to all students for 4 years • Count total breakfasts and total lunches served to students daily • No household applications for free and reduced price meals Oregon Department of Education Child Nutrition Programs

  6. Election and Eligibility Criteria • Sponsors may elect the Provision for: • all district schools • a group of schools or • an individual school • Eligible school or group of schools must have an identified student percentage of at least 40% by April 1st of the school year prior to implementing CEP. • Sponsors are required to submit by August 31 to begin CEP in the SY beginning July 1. • Election is a Sponsor level decision but requires approval from ODE CNP. Oregon Department of Education Child Nutrition Programs

  7. Identified Students • Students certified for FREE meal benefits by: • Direct Certification • Homeless, Runaway list • Migrant list • Foster, by documentation other than meal application • Headstart or Even Start list • SNAP letter • Administrator applications for non-applicant • Percentage • (Count of Identified Students/Membership ) x 100 Oregon Department of Education Child Nutrition Programs

  8. Claiming Percentages • Identified student percentage multiplied by a factor of 1.6 equals the % of total meals reimbursed at the Federal free rate • The remaining % of total meals is reimbursed at the Federal paid rate • Any meal costs in excess of the total Federal reimbursement must be covered through non-Federal sources Oregon Department of Education Child Nutrition Programs

  9. Where did the 1.6 come from? • Analysis showed that on average for every 10 identified students there were 6 more students certified based on income application. • Multiplying the identified student percentage by 1.6 approximates the free and reduced price percentage • Accepted as a substitute for a percentage based on actual counts • USDA may set the multiplier within a range of 1.3 to 1.6 Oregon Department of Education Child Nutrition Programs

  10. Claiming Sample • Identified student count = 345 • Enrollment = 846 • Identified student percentage = 40.7 • Free claiming % 40.7 x 1.6 = 65.12 • Paid claiming % 100% - 65.12 = 34.88 • Identified Student Percentage of 62.5 = 100% Free (62.5 x 1.6 = 100%)

  11. Notification Timeline • April 15 of each SY, • ODE CNP must notify Sponsors about their CEP district wide eligibility status and provide participation guidance • May 1 of each SY, • ODE CNP publishes lists of Sponsors and sites on website www.ode.state.or.us/go/cep • June 30 of each SY, • Sponsor notifies ODE CNP of CEP election Oregon Department of Education Child Nutrition Programs

  12. Reporting for Other Programs • Claim percentage for Free is Proxy of Free and Reduced Price % Identified Student Percentage x Multiplier 1.6 • Title 1 - Use US DOE instruction • Erate – Use free and reduced price percentage from most recent year of standard counting and claiming • Report Card – 100% Free and Reduced Oregon Department of Education Child Nutrition Programs

  13. Title 1 Allocations • Same allocation method for all district schools • School evaluated individually • Three available methods: • Direct Certification % only • Identified Student % times Multiplier • Identified Students plus Household income Survey

  14. Allocation using Direct Certification • Direct Certification is a subset of eligible free and reduced student • Matches students in household receiving SNAP benefits with enrolled students • Directly certified students receive free meals

  15. Allocating usingIdentified Students x Multipler • % of Identified students x 1.6 • Approximates actual free and reduced price percentage at non-CEP schools

  16. Allocating using Household income Survey • Qualified yes • Defeats benefit of reduced burden • Must use the same income guidelines • Confident that the survey data are accurate • May not use child nutrition program funds for survey processing • Survey must clearly say completion is not required by ED or USDA

  17. Other Considerations • Reduced Student Fees • Reduced Athletic Fees • Reduced Testing Fees

  18. The U.S. Department of Agriculture prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.)If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complain form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.govIndividuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer.

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