2015 OGYLA Planning Meeting October 28, 2015

1. 2015 OGYLA Planning Meeting October 28, 2015

2. Agenda • Who we are • Board Introductions • 2014 Review • Teams, players, totals & thoughts • 2015 Important Dates • 2015 Rules, Regulations, Scheduling & Fees • 2015 OWLUA Review

3. Check In Sheet

4. Who We Are • OGYLA, formally called GYLOA, is a 501(c)3 Corporation dedicated to promoting growth in the sport and with the specific purpose of operating girls’ youth lacrosse leagues • League Development focuses on areas with high school participation but no youth programs; secondary focus on areas with no girls lacrosse at all (send in leads/contacts) • OGYLA provides the following services: • Rules • Coaching Education (via USL CEP) • Scheduling • Consolidated Billing for Umpire Payments • Jamborees • Play-offs • Conflict Resolution / Sportsmanship • OGYLA Coordinates with USL-OR Chapter, OGLA, and OWLUA

5. OGYLA Requirements • OGYLA obtains its general liability insurance by virtue of enforcing a standard requiring all League Members to demonstrate that all Players and Coaches must have valid USL memberships that will not expire at any point during the 2015 Season. • OGYLA will provide services including schedule management, umpire assignment, and dispute resolution to “Independent” teams who carry General Liability policies of at least $1 million and who name GYLOA/OGYLA as additional insured(s) • Some clubs obtain their own GL coverage via a school, Parks and Rec, or some other blanket policy • OGYLA will not provide services to Teams who are neither League members nor qualified Independents

6. “Member” vs. “Independent” Requirements

7. OGYLA Board • Ben Finklea, West Linn, President • Helen McDevitt, Eastside, Vice President • Kim Brechin, Treasurer, Lincoln • Lindsay Wierdsma, Wilson • Greg Cheetham, Lake Oswego • Margaret Koenig, Hood River (pending vote) • Jon Kruse, Lincoln • OPEN • OPEN

8. League Basics

9. Member Clubs Aloha, Beaverton, Clackamas, Central Catholic, CYO, Eastside, Eugene Hillsboro, Hood River, Lake Oswego, Lincoln, Newberg, OES, Oregon City Riverdale, Salem, Sherwood, Southridge, Sunset, Tigard, Tualatin Vancouver, West Linn, Westview, Wilson, Wilsonville 26 Programs

10. 2014 Season Review • 87 teams (U-14, U-12 & U-10) • 1,562 Players • Record number of games, avg. of ten games for U-14, over 700 total in 2014

11. Player & Team Totals • U-10 • 29 Teams • 409 Players, Avg. 14 Players per team • U-12 • 25 Teams • 442 Players, Avg. 18 Player per team • U-14 • 33 Teams • 711 Players, Avg. 22 players per team

12. 2015

13. Pre-Season Dates • February 15th, 22nd & Mar. 1st: “Try Lax” • Rhino Partnership • March 4th: 2015 Rules Night • March 9th: First week practices allowed • March 7th or 14th: Coaches Clinic • Rhino Partnership • March 18th: Scheduling Night • March 23rd: Pre-Payment Due • March 27rd: USL Verification Deadline

14. Season Dates • April 6th: 2015 Jamboree • April 7th: Select Tryouts • April 11th: Games Begin • May 11th: Night games may begin • May 23rd: No Games • May 30th: U-8 & U-10 Jamboree • June 1st: OGYLA U-14 Playoffs Begin • June 6th: U-14 Championships & LO Lax Festival

15. 2015 Focus: Growth • “Try Lax” Sessions • Regionalized • Target 1st thru 6th graders • 60-90 Minute sessions • Age and skill based • Minimal or no fee • Equipment provided • Rhino and HS Coaches provided

16. 2015 Focus: Growth • U-8, AKA “Sunday Academy” • Mimic boys programs • HS Coach involvement w/ Varsity Players • Pay varsity players • One hour sessions on Saturday or Sunday • Games allowed towards end of season • All U-8 teams invited to U-10 Jamboree in 2015

17. 2015 Changes: Fees The OGYLA has never charged a fee (except $2 per game scheduling fee) prior to this year, scheduling of games and assigning umpires has grown to point where we need paid staff in order to maintain. • Team Registration Fee or Per Player Tax • OGYLA Board to vote on by end of November • Teams notified by December 1st

18. Scheduler • Single Point of Contact for all things scheduling (games and umpires). • Scheduling night as in years past, schedule done for you. • LOCK DOWN FIELDS EARLY • OGYLA will assign its own umpires in 2015.

19. Rules & Regulations • All Players required to have “valid thru the end of season” USL membership. • Head Coach and Assistant Coaches all required to have completed concussion training. • Head Coach to have completed USL Level 1 or OGYLA provided clinic.

20. 2015 Changes: Select • Select enters 3rd year, LaxNW partnership will continue. • Open Tryout, only one nomination per Gold team. (April 7th) • Sundays Only. • Will need fields donated. • “Do No Harm” to home club policy continues. • No Select on Easter and Mother’s Day.

21. Brett Monello Local Board Chair owlua.umpires@gmail.com brettmonello@concerogroup.com www.owlua.com OWLUA/OGYLA Presentation for OGYLA Admins 10/28/2014 Brett Monello (Ben Finklea as stand-in) Local Board Chair 971-222-7204

22. OWLUA Overview • 501(c)4 Not-for-Profit • Affiliated with US Lacrosse (USL) • Officials (independent contractors) are USL members; trained and rated in accordance with specific USL guidelines • Leagues served include NCAA Division III (in-state teams), PNWLL, NWWLL, OGLA, OGYLA, private enterprises such as Lacrosse Northwest

23. OWLUA Overview • OWLUA is governed by a Volunteer Board elected by our Members: • Brett Monello (Local Board Chair) • Jamie Jones (Treasurer) • Katie Wicks (Secretary) • Juliet Baker (Rating Chair) • Jessica Borghoff (Education Chair) • Angie Lovell (Mentoring Program/Service Hours) • Kelly Stevens(Non-Board attendee; OGLA & OGYLA Liaison) New for 2013/2014; 1st Time on Board New for 2013/2014

24. OWLUA Overview • Membership Development • Recruitment • Training (Classroom & Field) • Certification / Rating • Development / Mentoring • Assigning • Hire/manage independent assignor (for OGLA only) • Hold master contract with Arbiter (assigning tool) • Establish processes, service level agreement • Problem Resolution • Grievances • Advocacy for Officials

25. Rates for Officials

26. Collections & Final Charges • Cost of officiating is born 50% each by Home and Away Team • Teams will be billed prospectively for expected charges based on a stable schedule [# of games x (Average rate + Average Fees)] • Collect all fees by March 25th • OGYLA Goal is two payrolls this year • OGYLA will ultimately reconcile with teams for the officiating resources (officials x actual rate + mileage) that they actually consume

27. Pre-Season • Become an Official and/or help recruit: • Send referrals (adults and juniors) to Katie Wicks at owlua.umpires@gmail.com • Alert us to target rich recruiting events • Forward OWLUA & OGYLA notices to students and parents • Classroom Training (6 hours for new officials) • 3 hours per night on two weeknights or 6 hours on a Saturday • Volunteer to host a training event • Field Certification at Jamboree (April 4th) • Go to new Rules Interpretation Clinic / Know the rules (Schedule TBD)

28. Rates for Officials

29. In-Season • Pay your bills on time • Provide maximum lead time on changes • Respect and understand any prioritization or rationing scheme for Assigning created or endorsed by OGYLA • Ensure coaches, players, and fans behave consistent with USL’s code of ethics • Don’t get sideways with OGYLA; OWLUA will support OGYLA-driven disciplinary actions • Avoid confrontations with individual officials, provide feedback to OWLUA & OGYLA or escalate via Grievance process

30. Q&A Ben Finklea ben@finklea.net 503-473-6688