Victim Services Transition Narrative Application

1. Victim Services TransitionNarrative Application By Donna J. Phillips Administrator Victim Services Support (VSS) Program Iowa Attorney General’s Crime Victim Assistance Division

2. Funding Application Instructionsor Request for Proposal (RFP) • Application Contents • Cover Sheet • Basic Transition Information • Program Budget • Summary of Request • Program Staff Table • Complete Program Budget Table • Detailed Expense Summary • Program Narrative • Appendices • Application Scoring & Page Requirements • Application Checklist • Application Submission • Overview • Application Schedule/Cycle • Availability of Funding • Funding Period • Required Match • How to Apply • Application Format

3. Application Schedule/Cycle (Pages 3-4) • Transition Application are Due to CVAD • On June19, 2013 by 4:30 pm • Application Review Committee • Will be held on June 27, 2013 • Crime Victim Assistance Board votes on award recommendations on July 9th. • Appeals are due July 23, 2013 • Crime Victim Assistance Board hears appeals on July 30th. • Transition Contracts issued on July 31st

4. Application Format – Page 4 • 12 point Times New Roman font • 8 ½ X 11 inch paper • No smaller than 0.7” margins • Single Space is fine. • Page Numbers • Bottom right hand corner • Narrative should have Section Headers as identified in the Application Scoring & Page Requirements (pg. 6)

5. Cover Sheet (2 points) • Complete the Cover Sheet • If a line does not apply place “N/A” for not applicable. • Type in the Agency Information • Type in the Program Information • The Table of Request should Automatically tabulate from your request page. • Its your responsibility to check for accuracy • You can click “Unprotect” from the Review drop down menu in Excel.

6. Basic Transition Information Section (18 points) • What type of program is currently funded with Victim Services Support Program (VSS) funds? • What type of program is your agency/program transitioning out of? • What type of crime victims is your agency asking to serve during the transition? • Is your Agency/Program dissolving (closing)?

7. Basic Transition Information Section • Is your Agency/Program requesting to continue a service without VSS funds? • Are you asking to continue to be a Victim Shelter? Or Continue to Provide SA Comprehensive services? • If yes, to question #5 above, explain type of service and service are? • Continue SA Comprehensive service in Smith County • Continue Victim Shelter services in Phillips County

8. Basic Transition Information Section • Is your Agency/Program planning to continue a different type of services? If Yes, what and in which counties? • Continue as a Homeless Shelter in Kempen County • Continue as a Transitional Housing Program in Bailey County • What is your current service area? • Smith, Phillips and Bailey Counties • What will be your new service area for State Fiscal Year 2014? • Bailey County

9. Budget Section (30 points) • Summary of Request (10 points) • Enter the number of hours/week working on the transition of each staff • Enter the number of work hours/week of each staff • Request based on 3, 6, 9, 12 or 12+ months for expense items • You may only be applying for 3 months of transition, etc. • Enter all staff even if you are not applying for Transition funds for that staff’s time. • Any dash (-) means there is a formula. • Its your responsibility to check for accuracy of total and subtotal amounts. • Program Staff Table (10 points) • Any zero represents a formula that will be automatically fill the blank. • Enter all staff name, annual salary, if employee is to be funded with transition funds (yes/no), if they are a current employee (yes/no) or if they supervise other staff (yes/no) • Complete Program Budget Table (10 points) • Any dashes (-)represents a formula that will be automatically fill the blank. • Fill in your Program’s Complete Program Budget. • If the “Other” column is 3 or more funding sources and/or over $25K+ than provide a breakdown of the funds.

10. Detailed Expense Summary (20 points) • Provided a detailed expense summary for each expense you are requesting. • Describe how you will utilize the transition funds

11. Program Narrative (60 points) • Notification & Transition of Staff • Notification & Transition of Volunteers • Notification & Transition of Key Community Stakeholders • Notification & Transition of Victims • Providing Services During Transition • Coordination of Transition with Designated Victim Service Provider(s)

12. Tips for Narrative • Explain how your program will utilize the Transition funds. • Read each question/statement • When you answer make sure you answer the • who • what • where • when • why/how

13. VI. Coordination of Transition with Designated Victim Service Provider(s) • Explain how you will coordinate the transition with the designated victim service provider(s). • Provide a Memorandum of Agreement/Understanding with Designated Victim Service Providers in your Region

14. Application Checklist and Order of Application – Page 9 Program Budget & Financial Section: • Cover Sheet • Basic Transition Information • Program Budget • Summary of Request Table • Program Staff Table • Complete Program Budget Table • Detailed Expense Summary (narrative and/or table format)

15. Application Checklist Continued – Page 9 Program Narrative Step-by-Step Transition Plan outlining each step, projected timeline for completion, assigned staff, and approximate staff time for completion. Make sure to include the following: • I. Notification and Transition of Staff • II. Notification and Transition of Volunteers • III. Notification and Transition of Key Community Stake Holders • IV. Notification and Transition of Victims • V. Description of Services to be Provided During Transition • VI. Description of How your Agency will Coordinate with the new Victim Service Provider(s) Designated in Your Region.

16. Application Checklist Continued – Page 9 Program Narrative Step-by-Step Transition Plan outlining each step, projected timeline for completion, assigned staff, and approximate staff time for completion. Make sure to include the following: • I. Notification and Transition of Staff • II. Notification and Transition of Volunteers • III. Notification and Transition of Key Community Stake Holders • IV. Notification and Transition of Victims • V. Description of Services to be Provided During Transition • VI. Description of How your Agency will Coordinate with the new Victim Service Provider(s) Designated in Your Region.

17. Application Checklist Continued – Page 9

18. Number of Pages Allowed Refer to the table on Page 6 & 7 for the number of pages allowed.

19. Submission of Application • Submit a hard copy original + 12 Copies Donna Phillips Crime Victim Assistance Division 321 E. 12th Street Lucas Building, Ground Floor Des Moines, IA 50319 • Please front & back the copies! • Staple copies at the upper left hand corner

20. Applications Due • There is no online submission of the application. • Email submission of the application is not acceptable. • Hard copy application (original + 12 copies) due by 4:30 pm on June 19, 2013 in the Crime Victim Assistance Division

21. Victim Services Support Program (VSS) Staff: Deana Utecht, Community Specialist Phone: 1-515-281-5206, Email: deana.utecht@iowa.gov Nikki Romer, Victim Service Specialist Phone: 1-515-281-0563, Email: nicole.romer@iowa.gov Luana Nelson-Brown, Community Specialist Phone: 1-515-242-6112, Email: Luana.Nelson-Brown@iowa.gov Donna Phillips, Administrator Phone: 1-515-281-7215, Email: donna.phillips@ag.state.ia.us Office Number: 1-800-373-5044 or 1-515-281-5044