SEP Workshop 2007 Arizona

1. 1 SEP Workshop 2007 Arizona February 27-28, 2007

2. 2 Administrative Topics No-cost extensions � typically not denied Carry-over requests � for now, handled same as in past Reporting Requirements � no differences Property certification � required for closeout Closeouts � processed by either Federal or non-Federal personnel at both PMC locations; consequently you will be contacted by someone you�ve not previously dealt with. Budget Revisions � Scope changes require complete application package; work with Project Officer; ensure that requested change is consistent with and necessary to accomplish original objective.

3. 3 GRANTS.Gov Registration Prior to submitting an application in Grants.gov, you must COMPLETE a one-time registration process. It is important to follow the steps in the order outlined below. Organization: Requests a DUNS Number Organization: Registers with the Central Contractor Registry (CCR) Authorized Organization Representative: Registers with the Credential Provider Authorized Organization Representative: Registers with Grants.gov E-Business Point of Contact: Designates Authorized Organization Representative Here are the top reasons why organizations have a project management system in place: We need to know where we are according to a plan (called a baseline) We need to know who is working what activity and when (resources report filtered by resource) We need to know if the plan is not working (is it the logic, model, human events, or something else) We need to know when and how to even out the workload or make adjustments relative across all rulemakings (resource leveling) We need to know if adjustments in activities will provide the intended result (what-if fragnets- what is this?) (Not Shown) And the most important reason is, we need to be able to reliably communicate to senior management when they need to become �concerned�Here are the top reasons why organizations have a project management system in place: We need to know where we are according to a plan (called a baseline) We need to know who is working what activity and when (resources report filtered by resource) We need to know if the plan is not working (is it the logic, model, human events, or something else) We need to know when and how to even out the workload or make adjustments relative across all rulemakings (resource leveling) We need to know if adjustments in activities will provide the intended result (what-if fragnets- what is this?) (Not Shown) And the most important reason is, we need to be able to reliably communicate to senior management when they need to become �concerned�

4. 4 Request a DUNS Number The DUNS number is a unique nine-character number provided by Dunn & Bradstreet that identifies your organization. Most large organizations, libraries, colleges, and research universities already have DUNS numbers. Ask your grant administrator or chief financial officer to provide your organization�s DUNS number. If your organization does not have a DUNS number, go to the Dun & Bradstreet (D&B) online registration located at http://fedgov.dnb.com/webform/displayHomePage.do to receive a number free of charge or call 1-866-705-5711.

5. 5 Register with CCR The Central Contractor Registration (CCR) collects, validates, stores, and disseminates business information about the Federal Government's trading partners in support of the contract award, grants, and the electronic payment processes. Check to see if your organization is already registered at the CCR website located at http://www.bpn.gov/ccrinq/scripts/search.asp You will be able to search CCR by using either your organization's DUNS Number or legal business name. If your organization is already registered: Take note of who is listed as your E-Business Point of Contact (E-Business POC). This person will be responsible for authorizing who within your organization has the responsibility to submit applications at Grants.gov.

6. 6 Register with CCR If your organization is not registered in Central Contractor Registration (CCR), go to the CCR Website at www. ccr.gov and select the "Start New Registration" option to begin the registration process. Please allow up to 7 days for processing of your registration which includes the IRS validating your Employer Identification Number (Taxpayer Identification Number or Social Security Number). When your organization registers with CCR, you will need to designate an E-Business Point of Contact (POC). This designee authorizes individuals to submit grant applications on behalf of the organization. A special Marketing Partner ID Number (MPIN) is established as a password to verify the E-Business POC. Your organization's E-Business POC will need to know the MPIN in the CCR Profile to login to Grants.gov.

7. 7 AOR Registration Once the CCR Registration is completed by your organization, the Authorized Organization Representative (AOR) must register with Grants.gov as the individual authorized to submit grant applications for your organization to Grants.gov. There are two elements required to complete this step: Obtaining a username and password from the Grants.gov Credential Provider. Registering with Grants.gov. Both of these elements must be completed before receiving authorization by your organization.

8. 8 AOR RegistrationRegistering with Credential Provider In order to safeguard the security of your electronic information, Grants.gov utilizes a Credential Provider. The Credential Provider for Grants.gov is Operational Research Consultants (ORC). When you register with ORC, you will receive a username and password which you will need to Register with Grants.gov as an Authorized Organization Representative (AOR). Remember to write down your username and password, you will need it to complete your registration, as well as to submit all of your applications at Grants.gov. To register for a username and password, go the Grants.gov website located at https://apply.grants.gov/OrcRegister and enter your organization 's DUNS OR DUNS+4 Number and then click the "Register" button.

9. 9 AOR RegistrationRegistering with Grants.gov Once you have registered with the Credential Provider, you will need to register with Grants.gov on the website located at https://apply.grants.gov/GrantsgovRegister. Enter the username and password that you created during the Credential Provider registration to access the set-up for the profile. You will be prompted to enter your name, phone number, email address, title and your organization�s DUNS number.

10. 10 E-Business POC Authorizes AOR After the AOR completes registration, the E-Business POC must authorize you in Grants.gov to verify that you have the authority to submit grant applications on behalf of your organization. The E-Business POC will receive an email regarding your AOR registration with links and instructions to complete the process. You will also be carbon-copied on this email. E-Business (POC) must login to Grants.gov, using organization�s DUNS Number and� MPIN password to give you permission to submit applications. When your POC approves your request to become an Authorized Organization Representative, Grants.gov will send you a confirmation email. YOU WILL NOT BE ABLE TO SUBMIT APPLICATIONS UNTIL E-BIZ AUTHORIZATION HAS OCCURRED.

11. 11 Grants.gov Home Page