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OERRM/eRA IMPAC II/Commons Overview

August 17 – 19, 2005. OERRM/eRA IMPAC II/Commons Overview. OERRM .

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OERRM/eRA IMPAC II/Commons Overview

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  1. August 17 – 19, 2005 OERRM/eRA IMPAC II/Commons Overview OERRM National Institutes of Health

  2. OERRM • eRA which was part of the Division of Extramural Information Systems (DEIS) along with the Office of Reports and Analysis has joined to form the Office of Electronic Research and Report Management (OERRM). This Office is lead by it’s new director Dr. Israel Lederhendler. OERRM National Institutes of Health

  3. eRA Web Site http://era.nih.gov OERRM National Institutes of Health

  4. IMPAC II Component of eRA • Project Scope: • Each Year: • 46,000 competing applications • 2,800 review meetings • 80 National Advisory Council meetings • 50,000 competing and non-competing awards • 2,600 grantee institutions worldwide • 100,000 applicants • $17 billion in awards • Each Day • Average of 2,300 users login OERRM National Institutes of Health

  5. The Commons Component of eRA • The Commons component of eRA is a virtual meeting place where NIH extramural grantee organizations, individual grantees, and the public can receive and transmit information pertaining to the administration of biomedical and behavioral research • Commons is the externally facing component of eRA; IMPAC II is the internally facing component • 2365 Registered Organizations • 34827 Registered Persons • 27972 Registered PI’s OERRM National Institutes of Health

  6. Commons Modules* • Application/Award Status • Electronic Streamlined Non-Competing Award Process (eSNAP) • Computer Retrieval of Informationon Scientific Projects (CRISP) • Institutional Profile • Institutional Registration and Accounts Administration • Interagency Edison (iEdison) • Professional Profile • Financial Status Reporting (FSR) • Internet Assisted Review (IAR) • Just-in-time Submission (JIT) • No Cost Extension (NCE) OERRM National Institutes of Health

  7. Commons Component of eRA • NIH introduced the Commons idea of a single point of entry for grants-related transactions • NIH very committed to working closely with the grants.gov project • NIH has successfully received approximately 60 applications in pilot electronically, through the CGAP project OERRM National Institutes of Health

  8. eRA Project Goals • Submission of grant funding synopses to the government-wide repository for grant funding opportunities (FedBizOps) • Receipt of competitive grant applications via the grants.gov web interface • December 2005 SBIR receipt date to be the first live test of grant applications submitted through grants.gov and loaded directly into the eRA database OERRM National Institutes of Health

  9. Committee Mgmt. Review Create Comm. Charters Appoint Comm.Members FACA/non FACA reports Vouchers Reassign. / Referral Review & Internet- Assisted Review Grant Update module for data & codes Non-Competing Competing Electronic/ Paper Receipt of Applications Receipt and Referral IC Operations & Program Application Intake Referral to IRG/IC 901 Changes and Grant Data Maintenance Council Ops Grant Update module for data & codes Program Approval ICO Pogram Referral GM - Award GMO, GS, Pgm Dir., Auto-asgn module Referral Module for Pgm. Dir. & PCC GM Admin. for data & code update GM Award budget & encumb. Extensions Reporting, Analysis, and Evaluation I C Trainee Activities IRDB/ Powerview ICSTORe Quickview Grant Folder Web QT QVR CRISP Trainee Appoint- ments Trainee Payback IMPACII Grant Workflow ECB OERRM National Institutes of Health

  10. Non-Competing Competing Electronic/ Paper Receipt of Applications Receipt and Referral Application Intake Referral to IRG/IC 901 Changes and Grant Data Maintenance IMPACII Grant Workflow OERRM National Institutes of Health

  11. Receipt, Referral & Assignment(R&R) • Used for receipt, processing and assignment of competing grant applications for all NIH Institutes and Centers and selected components of HHS • Used by Center for Scientific Review (CSR) at NIH and by TIMS at CDC • FDA and AHRQ are the two newest users OERRM National Institutes of Health

  12. Review Reassign. / Referral Review & Internet- Assisted Review Grant Update module for data & codes Non-Competing Competing Electronic/ Paper Receipt of Applications Receipt and Referral Application Intake Referral to IRG/IC 901 Changes and Grant Data Maintenance IMPACII Grant Workflow OERRM National Institutes of Health

  13. Review (REV) • Grant scanning • Electronic preparation and distribution of Summary Statements • Analysis of prospective reviewers • Assignment of reviewers to specific review meetings • Grantee Institution conflict-of-interest checking • Internet Assisted Review Module • Reviewers can submit critiques and preliminary scores online OERRM National Institutes of Health

  14. Review Main Menu OERRM National Institutes of Health

  15. Review List of Applications OERRM National Institutes of Health

  16. Grant Folder *Available in most eRA Modules OERRM National Institutes of Health

  17. eApplication OERRM National Institutes of Health

  18. Summary Statement OERRM National Institutes of Health

  19. Assign Reviewers OERRM National Institutes of Health

  20. Conflict of Interest • Conflict of Interest checks the Institution of the applicant against the last 3 years of employment of the reviewer OERRM National Institutes of Health

  21. Meeting Roster • Attaches to the end of each summary statement. OERRM National Institutes of Health

  22. Internet Assisted Review (IAR)Control Center OERRM National Institutes of Health

  23. IAR List of Applications OERRM National Institutes of Health

  24. Committee Mgmt. Review Create Comm. Charters Appoint Comm.Members FACA req.repots Vouchers Reassign. / Referral Review & Internet- Assisted Review Grant Update module for data & codes Non-Competing Competing Electronic/ Paper Receipt of Applications Receipt and Referral Application Intake Referral to IRG/IC 901 Changes and Grant Data Maintenance IMPACII Grant Workflow OERRM National Institutes of Health

  25. Committee Management(CM) • Used to create new committees and track details of existing and standing committees • Facilitates nomination and appointment process for appointee/members • Prepares committee nomination slate packages for approval • Sets up review meetings, meeting rosters, and meeting agenda details • Generates the Federal Register Notice OERRM National Institutes of Health

  26. Committee Mgmt. Review Create Comm. Charters Appoint Comm.Members FACA req.repots Vouchers Reassign. / Referral Review & Internet- Assisted Review Grant Update module for data & codes Non-Competing Competing Electronic/ Paper Receipt of Applications Receipt and Referral IC Operations & Program Application Intake Referral to IRG/IC 901 Changes and Grant Data Maintenance Council Ops Grant Update module for data & codes Program Approval ICO Pogram Referral GMO, GS, Pgm Dir., Auto-asgn module Referral Module for Pgm. Dir. & PCC Extensions I C IMPACII Grant Workflow ECB OERRM National Institutes of Health

  27. IC Operations (ICO) • Contains functionality used by multiple business areas throughout NIH • Assigns Program Class Code (PCC) and Program Official (PO) to grant applications • Used by PO to manage grant portfolio • Updates “intent-to-pay” • e-SNAP view and sign off capability • Add and manage subprojects for an application or award OERRM National Institutes of Health

  28. ICO/Sub Projects OERRM National Institutes of Health

  29. Sub Project Budgets OERRM National Institutes of Health

  30. Program Module • Getting information quickly on a grant’s status when a P.I. calls, using the SEARCH feature • Quickly accessing a PO’s assigned grants and related documents, using MY PORTFOLIO • Monitoring a PO’s portfolio workload at each stage of the grant cycle, including Pre-Submission, Pending SRG, Pre-Council, Post Council, Pending Type 5s, and Post Award stages. • Providing Program Approval for pre-award and Progress Reports requirements while in MY PORTFOLIO • Accessing reports and exporting lists to Excel from each portfolio page • Link to other eRA modules, e.g., Commons, ECB, QVR, QuickView, etc. OERRM National Institutes of Health

  31. Committee Mgmt. Peer Review Create Comm. Charters Appoint Comm.Members FACA req.repots Vouchers IRG Chief Reassign. / Referral Review & Internet- Assisted Review Grant Update module for data & codes Non-Competing Competing Electronic/ Paper Receipt of Applications Receipt and Referral IC Operations & Program Application Intake Referral to IRG/IC 901 Changes and Grant Data Maintenance Council Ops Grant Update module for data & codes Program Approval ICO Pogram Referral GM - Award GMO, GS, Pgm Dir., Auto-asgn module Referral Module for Pgm. Dir. & PCC GM Admin. for data & code update GM Award budget & encumb. Trainee Activities Trainee Appoint- ments Trainee Payback IMPACII Grant Workflow ECB OERRM National Institutes of Health

  32. Grants Management (GM) • Supports NIH Grants Management Offices • Functionality Includes: • Budget data entry and spreadsheet importation • Principal Investigator (PI) data entry and update • Rule-based edit checks • Generation and storage of Notice of Grant Awards (NGAs) • Maintenance of system Auto-Assignment rules for an IC or CIO • Redesigned GM module due to be deployed to production in a pilot capacity later this year OERRM National Institutes of Health

  33. Assignment Rules for Grants Management Specialist OERRM National Institutes of Health

  34. Grants Closeout System(GCS) • System provides • Identification of grants eligible for closeout • Generation of email to Business Official and Principal Investigator (PI) requesting missing closeout items • Ability to view PI’s involvement in other grants • Tracking and reporting on items required for closeout OERRM National Institutes of Health

  35. FSR • Internal system used by NIH Office of Financial Management • Allows either data entry from paper submission or correction to electronic submission by Institution • Eventual inclusion of non-NIH OpDivs based on unique requirements of each OpDiv OERRM National Institutes of Health

  36. Committee Mgmt. Review Create Comm. Charters Appoint Comm.Members FACA req.repots Vouchers Reassign. / Referral Review & Internet- Assisted Review Grant Update module for data & codes Non-Competing Competing Electronic/ Paper Receipt of Applications Receipt and Referral IC Operations & Program Application Intake Referral to IRG/IC 901 Changes and Grant Data Maintenance Council Ops Grant Update module for data & codes Program Approval ICO Pogram Referral GM - Award GMO, GS, Pgm Dir., Auto-asgn module Referral Module for Pgm. Dir. & PCC GM Admin. for data & code update GM Award budget & encumb. Extensions Reporting, Analysis, and Evaluation I C Trainee Activities ICSTORe Quickview Web QT Grant Folder IRDB/ Powerview CRISP Trainee Appoint- ments Trainee Payback IMPACII Grant Workflow ECB OERRM National Institutes of Health

  37. Reporting Tools & Databases • Query/View/Report (QVR) • QuickView (QV) • ICSearch, Track, Order, and Reporting of Documents (ICSTORe) • WebQT • IMPAC II Reporting DataBase (IRDB) • Provides source data for all IC extension systems OERRM National Institutes of Health

  38. Reporting & Analysis • OLTP used for operational time critical reporting • IRDB(IMPAC II Reporting database) is designed for querying and reporting as a decision support system (no transactions, read only) • Non-time critical reporting • Database design is denormalized • not over-encumbered with table joins • prejoined PowerView for easy access • Data built by nightly load of most data elements from OLTP • Contains historical data (1972) • By spreading workload between OLTP and IRDB databases, overall processing performance is improved • Supports analytical reporting (cross functional analysis) • Provides easy access through any tools including Crystal Reports OERRM National Institutes of Health

  39. CRISP • CRISP is a searchable database of federally funded biomedical research projects conducted at universities, hospitals, and other research institutions • 30,000 queries per week • Users, including the public, query the CRISP interface to search for scientific concepts, emerging trends and techniques, or to identify specific projects and/or investigators OERRM National Institutes of Health

  40. eRA Commons • Status of pending applications and awarded grants electronically available to grantees • Information includes: • Summary Statements in PDF • Complete Federal Staff Contact Information OERRM National Institutes of Health

  41. Web Services eRA Exchange: Functional Overview Web Services Web Services Grants.gov OPDIV XML eRA eXchange IC Systems XML OPDIV Users Applicants Service Providers XML NIH Business Systems eRA COMMONS Web Applications eRA Internal Systems NIH IC Users • Researchers • Fellows • Trainees • Research Administrators • Reviewers • Public NIH eRA databases NIH eRA Users Notification Service eRA Enterprise System OERRM National Institutes of Health

  42. Live Demonstrations • QVR: http://qvr.cit.nih.gov • COMMONS Demonstration Site:https://commonsdemo.era.nih.gov/commons-demo/ OERRM National Institutes of Health

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