Coaching the Coaches: Activities and Strategies to Build Strong and Effective Coaches

1. Coaching the Coaches: Activities and Strategies to Build Strong and Effective Coaches New Jersey Missouri New Hampshire

2. Session Introduction

3. Session Purpose The purpose of this session is to share activities and strategies from three states implementing SWPBS initiatives that are used to develop and maintain strong coaches and coach networks

4. Session Highlights • To share strategies being used in New Hampshire, Missouri, and New Jersey to develop PBIS coaches including: • Selecting the right coaches, the first time and every time • Building coaches’ professional leadership • Developing and maintaining state and regional networks • Developing coaches’ independent problem solving and trouble shooting skills • Seamless transition during turnover

5. The New Coach

6. A Typical Coach: Mentors Models practices Provides guidance and feedback Advocates for PBIS Serves as a liaison between stakeholder groups Serves as a communication point person Facilitates implementation fidelity evaluation

7. Coach Development Goals:To develop coaches who- have a grounded understanding of PBIS systems display and positive temperament toward PBIS and the change process are able to lead colleagues through the change process are able to carry out practical application of PBIS systems

8. Characteristics of a Model Coach • Positive Temperament • Cheerleader • Positive energy • Externally persistent • Ambitious • Respectful of others perspectives • Enthusiastic • Reflective • Encouraging • Knowledge and Skills • Fluency with PBIS systems • Capacity to deliver high quality implementation support • Capacity to train others in PBIS practices and systems • Capacity to sustain teams in efforts to implement PBIS systems & practices • Ability to be a “Positive” Nag

9. State Presentations New Jersey Missouri New Hampshire

10. Sharon Lohrmann, PhD William Davis, M.Ed Sunne-Ryse Smith, MA The Positive Behavior Support in Schools Initiative is sponsored by the New Jersey Department of Education, Office of Special Education Programs in collaboration with the Elizabeth M. Boggs Center on Developmental Disabilities at UMDNJ. This initiative is funded through the I.D.E.A. 2004, Part B Funds and is administered by the New Jersey Department of Education, Office of Special Education Programs.

11. NJ PBSIS has been active since 2003 Linked to our State Performance Plan Schools from “districts in need” are invited to participate Administrators attend a regional orientation event Schools submit competitive applications Schools are considered active participants for 2 years then go on a maintenance list

12. Overview of the New Jersey School PBS Training Series - Year One

13. Overview of the New Jersey School PBS Training Series - Year Two

14. Overview of Coach Development Activities • 1 day new coach training year (year 1) • 4-6 regional coach technical assistance meetings (years 1 & 2) • Onsite support as needed • Monthly individual phone conference technical assistance (years 1 & 2) • Semi annual coach network events (ongoing) • Access to the coach network section of the website (ongoing)

15. New Jersey Activities that Build Coaches’ Professional Leadership

16. Orientation to the Roles and Responsibilities of a Coach for First Year Coaches

18. Pre-teaching upcoming modules with “Tips for Coaches” for first year Coaches

19. Sample Pre-Teaching Slide Team Time Instructions Team Time Activity • Referring to the examples provided begin to discuss what your ticket distribution and raffle system might look like. • Begin discussing how you can get staff feedback on the recognition system. Please return to the whole group in 15 minutes • Target Accomplishment: Team agrees on the need for a recognition system by the end of the activity • Redirect “reward push back” with adult examples of reinforcement; ask to table personal feelings to try it out • Use the planning checklist to redirect off task discussion

20. Training preparation checklists for Coaches of schools in the first and second year of training

21. Training and TA Schedule Oct – New coach training Oct – Team training - Intro Nov – Coach TA Dec – Team training – Expect Jan– Coach TA Feb – Team Training – Rec. March – Coach TA April – Team Training – Inst. May & June – Coach TA

22. New Jersey Activities toDevelop and Maintain Coaches’ Networks

23. Semi Annual Coach Network Events for Coaches of Schools in Year 2 of Training and Maintenance Schools

24. Nov 2008 Coach Event Agenda • Skill Building: Maintaining Staff Buy-In and Enthusiasm: Strategies to Keep PBS Alive in Your Building • Examples of Innovation: Presentations by three schools focusing on innovative ideas for kick off events, booster events, and ongoing instruction of positive behaviors. • Implementation Reflection: Self assessment of implementation, small group problem solving and sharing

25. Coach Network Page on the Website Curriculum and Resources Coach Contact Information

26. New Jersey Activities to Develop Coaches’ Problem Solving Skills

27. Implementation Reflection Coach Reports completed at technical assistance sessions for coaches of schools that are in Year 1 of training

29. Implementation Reflection Self Reflection activity at Coach Network Events for Coaches of schools in the maintenance phase

31. Missouri Schoolwide Positive Behavior Support (MO SW-PBS)Mary Richter, Ph.D.MO SW-PBS State Coordinator Center for PBS College of Education University of Missouri

32. MO SW-PBS Initiative Missouri Department of Elementary & Secondary Education (DESE)University of Missouri – MU-PBIS Center 350 Schools, 100 Districts and Growing Encourage district-level Adoption State Date Profile developed to support comprehensive data-based decision making Collaboration with PLC, Character Plus, RTI, School-based mental health Initiatives 32

33. MO SW-PBS Organization • 17 positions funded through Missouri Department of Elementary & Secondary Education (DESE): • 13 regional consultants based in 9 educational Regional Professional Development Centers (RPDC’s) throughout Missouri • 4 statewide positions based at MU PBIS Center: • Coordinator • Website/data consultant • 2 Tier Two consultants

34. State-level Trainings Provided: • Annual 3-day Summer Institute • Data-based decision making & fluency • Web-based support & materials • SWIS • SET • Tiers 2 & 3

35. Regional Trainings Provided: • New Coaches Training (4 per year) • Experienced Coaches Training (4 per year) • Administrator Training (2 per year) • On-site Technical Assistance • On-site In-services as requested • Informal (phone & e-mail)

36. Building Coaches’ Professional Leadership • Fluency with 7 SW-PBS Essential Components (Handout 1) • Categories of Implementation (Handout 2) • New Coaches Curriculum (Handout 3) • Understanding Coaches’ Role & Responsibilities (Handouts 4 & 5) • Understanding Teams’ Roles & Responsibilities (Handout 6) • Familiarity with publications, key articles and online resources (Handout 7) • Networking Opportunities with state, regional and local SW-PBS personnel

37. MO SW-PBS 7 Essential Components (Handout 1) • Administrative Support, Participation, Leadership • Common Purpose & Approach to Discipline Among All Through all Components • Clear set of Positive Expectations & Behaviors • Procedures for Teaching Expected Behaviors • Continuum of Procedures for Encouraging Expected Behaviors • Continuum of Procedures for Discouraging Inappropriate Behaviors • Procedures for Ongoing Monitoring

38. 7 Essentials are Essential • Each of the 7 described through a set of Tasks & Outcomes • Tasks & Outcomes guide Coach to understand the “Big Picture” of effective SW-PBS implementation

39. MO SW-PBS Categories of Implementation (Handout 2) • Inactive • Exploration & Adoption (Level .5) • Preparation (Level 1) • Emerging • Bronze • Silver • Gold

40. Categories & Essential 7 = Curriculum (Handout 3) Standardized Training Modules are under development across the Categories Example: • New Team Scope & Sequence (Handout 3) • This identifies the curriculum New Coaches will learn • The key features of this Scope may be repeated • in more detail with examples of teams at Level 1 • with more advanced planning tools

41. Example Curriculum Materials(Handouts 4, 5, 6) • Coaches’ Roles & Responsibilities • Role v. Person • Reminder to be facilitator rather than leader • Coaches’ Planning Guide • Map of what to accomplish when • Team Roles & Responsibilities • Guide to share with team • Reminder that responsibilities are shared

42. The Coach as Instructional Leader (Handout 7) Help the Coaches Build: • Understanding of research-based practices • Books, articles, website sources • Skills to locate resources • National, state, regional & local • Materials to share with team & staff • Mini-modules provided by consultants

43. Activities that Develop and Maintain Coach Networks • Assign experienced coaches as mentors to new coaches (from out-of-district as well as within district) • Provide presentation skills practice • Establish informal communication through group emails and discussion boards • Implementing standardized curriculum that stresses: • Basics (systems, data, practices across 7 Components) • Tiered prevention and intervention modules • Building capacity

44. Activities that Develop Coaches’ Problem Solving Skills • Collecting, Summarizing, Disseminating and Communicating Data • Becoming an Active Listener • Monitoring and Assessing team’s activities & progress toward Action Plan goals • Monitoring and Assessing school’s activities & progress toward Action Plan goals • Developing, implementing and monitoring Action Plans

45. Positive Behavioral Interventions & Supports-NH Howard Muscott, Ed.D. Director Becky Berk, M.Ed. Associate Director Tina Pomerleau, M.Ed. Early Childhood Project Director Stacy Szczesiul, M.Ed. Evaluation Coordinator Eric Mann, LICSW Trainer and Project Consultant

46. To Our PARTNERS, We Thank You! NH Department of Education Kathleen Murphy, Santina Thibedeau, Robert Wells, Amy Jenks, Carol Angowski UNH IOD and APEX II Initiative JoAnne Malloy, Leigh Rohde, Michael McSheehan, Eileen Levitt PBIS Center, University of Oregon George Sugai, Rob Horner Illinois EBD Network Lucille Eber, Steve Romano, Kim Breen New Hampshire Connections Jon-Michael Dumais Parent Information Center Heather Thalheimer Maryland PBIS Susan Barrett Mental Health Collaborators NH DHHS, Glen Quinney, Ray Barrett, Mary Seebart SERESC, Inc. Antonio Paradis, Becky Berk, Julie Prescott, Valarie Dumont. Tina Pomerleau, Stacy Szczesiul Others Douglas Cheney, Nick Long, Frank Fescer, Bridget Walker, Ken Kramberg, Debra Grabill, Linda Thomas, Kathleen Abate

47. PBIS-NH • NH CEBIS founded as a project in 2002 • 1st of 5 cohorts established in 2003 • 3-year cycle of training and TA, covering all three tiers • 141 school sites, reaching 20% of NH’s public school population, now implementing PBIS • Funding provided by NH Department of Education, Bureau of Special Education • Now working to implement an RTI model for literacy and behavior with funding from US DOE, OSEP

48. New Hampshire’s System of Care and Education Continuum of Academic and Behavior Supports: School-wide and General Education Classroom Systems for Preventative Instructional and Behavior Management Practices Systematic Screening Promote Positive Parent Contact Efficient Systematic Intervention for Students Who Do Not Respond to SW and Classroom Prevention and Response Systems Array of Evidence-Based Group Interventions Addressing Literacy and Functions of Behavior Available for Students Who Don’t Respond to SW and Social Contracting Mann & Muscott (2007) Literacy Supports and Function-Based Support Planning Available for SW and Group non-responders School-based Intensive Supports Coordinator Intensive Literacy and Behavior Support Plans Including Crisis Intervention Linkages to Wrap-NH Facilitation School-based Intensive Supports Linkages to Community-based Supports Linkages to Case Centered Collaboratives

49. PBIS-NH Training and Technical Assistance • Training for all three tiers, coaches, SWIS, and district level support teams • Begins with Universal System, then Targeted and Intensive -- Spiraled • 3 Years of Support • Facilitation at training • On-site facilitation ½ day per month • Resources provided free of charge

50. Types of PBIS-NH Coaches • Internal Coach • Internal to the preschool or school; employed by preschool, school or program • External Coach/Coordinator • Works at the district, SAU or program level; employed by preschool, school or program • PBIS-NH Facilitator Coach • Employed by NH CEBIS and contracted to provide support to a school, district, SAU or program