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Viewing and Updating Journal Entries Concept

Viewing and Updating Journal Entries Concept. Viewing and Updating Journal Entries. Viewing and Updating Journal Entries. Step 1. Begin by navigating to the journal Header page. Click the Scroll Down arrow. Viewing and Updating Journal Entries. Step 2. Click the General Ledger menu.

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Viewing and Updating Journal Entries Concept

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  1. Viewing and Updating Journal EntriesConcept

  2. Viewing and Updating Journal Entries

  3. Viewing and Updating Journal Entries Step 1 Begin by navigating to the journal Header page. Click theScroll Downarrow.

  4. Viewing and Updating Journal Entries Step 2 Click theGeneral Ledgermenu.

  5. Viewing and Updating Journal Entries Step 3 Click theJournalsmenu.

  6. Viewing and Updating Journal Entries Step 4 Click theJournal Entrymenu.

  7. Viewing and Updating Journal Entries Step 5 Click theCreate/Update Journal Entriesmenu.

  8. Viewing and Updating Journal Entries Step 6 Click theFind an Existing Valuetab.

  9. Viewing and Updating Journal Entries Step 7 Click in theJournal IDfield.

  10. Viewing and Updating Journal Entries Step 8 Enter the desired information into theJournal IDfield. Enter"0000005284".

  11. Viewing and Updating Journal Entries Step 9 Click theJournal Header Statuslist.

  12. Viewing and Updating Journal Entries Step 10 If you are not sure what the journal status is, select the blank value from the list. This way, the search returns the journal regardless of its header status. Click the(null)list item.

  13. Viewing and Updating Journal Entries Step 11 Click theSearchbutton.

  14. Viewing and Updating Journal Entries Step 12 The Header page displays information that uniquely identifies a journal entry.

  15. Viewing and Updating Journal Entries Step 13 You can add attachments to your journals to provide supporting documentation. The parenthetical number indicates the number of attachments for the journal. Currently, there are no attachments. Click theAttachments (0)link.

  16. Viewing and Updating Journal Entries Step 14 Use the Journal EntryAttachments page to add supporting documents to the journal.

  17. Viewing and Updating Journal Entries Step 15 When selected, the Show to Approver? check box enables approvers to see an attachment (if approval workflow is enabled). If you deselect this check box, approvers are not able to view the deselected attachments. The approver can access the enabled attachments and add new attachments from the Approval Attachments page (JRNL_APPR_ATT_SEC). Access this page from the Attachments link of the GL Journal Approval page (General Ledger, Journals, Journal Entry, Manage Journal Approval, Manage GL Journal Approval. Click the Journal ID link.) OR (Worklist, Worklist – click the Attachments link).

  18. Viewing and Updating Journal Entries Step 16 Click the Add Attachment button to add supporting documents to the journal entry. Click theAdd Attachmentbutton.

  19. Viewing and Updating Journal Entries Step 17 Click theBrowse...button.

  20. Viewing and Updating Journal Entries Step 18 Select any file that you want to attach to the journal. Double-click the2009US001.xlslist item.

  21. Viewing and Updating Journal Entries Step 19 Click theUploadbutton.

  22. Viewing and Updating Journal Entries Step 20 Notice your file now appears in the Details group box in the File Name column.

  23. Viewing and Updating Journal Entries Step 21 Click in theDescriptionfield.

  24. Viewing and Updating Journal Entries Step 22 Add a meaningful description for your supporting document. Enter the desired information into the2009US001.xlsfield. Enter"US001 2009 Expense Schedule".

  25. Viewing and Updating Journal Entries Step 23 Click theOKbutton.

  26. Viewing and Updating Journal Entries Step 24 Notice that the number of attachments displays in the link. If you click the Attachments link again, you will see that the system details have been added for the attachment as well.

  27. Viewing and Updating Journal Entries Step 25 Click theSavebutton.

  28. Viewing and Updating Journal Entries Step 26 Click theOKbutton.

  29. Viewing and Updating Journal Entries Step 27 Click theAttachments (1)menu.

  30. Viewing and Updating Journal Entries Step 28 Notice that the User, Name, and Date/Time Stamp were added once the journal was saved. Click theOKbutton.

  31. Viewing and Updating Journal Entries Step 29 Click theLinestab.

  32. Viewing and Updating Journal Entries Step 30 Use the Lines page to enter and review the general ledger transactions. Also request further processing from this page.

  33. Viewing and Updating Journal Entries Step 31 Use the Process field to select a task to run. Choose from the following tasks: • Budget Check Journal: enables you to check the journal lines for the control budget. • Copy Journal: enables you to copy your journal to a new journal. • Delete Journal: enables you to delete the current journal. There are two journal delete methods: Physical Delete and Logical Delete. You select the Journal Delete Method on the Installation Options - General Ledger page. • Edit / Pre-Check: enables the journal to be edited and run through the Budget Processor. However, the Budget Processor will only check the journal but the funds will not be reserved. This option appears only when General Ledger is enabled for Budget Pre-Check within the Commitment Control Installation Options. • Edit ChartField: enables you to check if the journal has any ChartField related errors. • Edit Journal: enables you to modify the journal. • Post Journal: enables you to post the journal. • Print Journal: enables you to create the Journal Entry Detail report, GLX7501 (or GLX7502 for separate debit and credit), which is a BI Publisher printed copy of the journal. • Refresh Journal: enables you to retrieve this journal from the database to the page again. • Submit Journal: enables you to initiate journal approval through workflow processing.

  34. Viewing and Updating Journal Entries Step 32 For this example, retain the default selection of Edit Journal.

  35. Viewing and Updating Journal Entries Step 33 Click theProcessbutton.

  36. Viewing and Updating Journal Entries Step 34 Notice that the Journal Status has changed from N to V (from Needs Editing to Valid). Click theOKbutton.

  37. Viewing and Updating Journal Entries Step 35 You have successfully viewed and updated a journal entry. End of Procedure.

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