Tech Tips and Tools to Tap Into Presented by: David “DK” Kornegay

1. Tech Tips and Tools to Tap Into Presented by: David “DK” Kornegay Senior Applications Engineer/Success Product Manager/SchoolDude “Mayor” SchoolDude.com

2. What We’ll Discuss • Customizing your “Quick Access” toolbar • Right-click tricks • Copying/Pasting/Inserting: • Text • Pictures • Data • Graphs • Formatting • Use of Templates • Right-clicking tricks • Bulletpoints • SHIFT + ENTER • Naming Your Files • Presenting Views and Tricks SCHOOLDUDE

3. “Quick Access” Toolbar Right-click on your top menu and choose “Customize Quick Access Toolbar” for features you use often, or right-click on a function to add it to the toolbar SCHOOLDUDE

4. Right-click tricks • Right-click in various areas to see what options you’ll get. It’s often easier and faster than figuring out what is where in the top menu! SCHOOLDUDE

5. Copying/Pasting/Inserting • Instead of traditional Pasting, consider using Paste Special options: • Keep Text Only removes formatting and fits your current font style, size and color (handy for copying/pasting from webpages or other documents) • Paste as a Picture(handy to make text, data and graphs as read-only) • Paste Specialgives even more options SCHOOLDUDE

6. Handy Functions Undo or CTRL + Z on your keyboard(note the small dropdown arrow allows you to pick and choose a certain mistake to undo) • Shapes: insert arrows, lines, text boxes or more(note expands to show all options) • Align: got a text box or picture you can’t get centered? These buttons gives you a fast way to move something! SCHOOLDUDE

7. Handy Functions 1 2 3 4 5 6 7 • Normal • Slide Sorter • Reading view • Slide Show view(can also press F5 to start show from beginning) • Zoom • Zoom slide bar and buttons • Auto-expand slide to fit screen Most useful: 1, 2, 4, 7 SCHOOLDUDE

8. Handy Functions • Toolbars: these stay hidden until you pick something such as a picture or text box, and will have handy related features. Usually appears at the top center. • Format Painter: Pick a word and click this button. This allows you to apply the look to another word.Double-clicking locks the formatting in place for multiple changes (press ESC to turn off the brush) • Crop: Select a picture or graphic, then click this button to get rid of unnecessary edges SCHOOLDUDE

9. Bullets and Numbers • Use menu icons at the top, or right-click in a text box for these options • Click on the small arrow to allow choices “Bullets and Numbering” such as color, size, etc. SCHOOLDUDE

10. File Naming • Give it a name you’ll remember later • Although dates are often recorded in the file, consider including the date with the file name • With dates, use numbers vs. text so sorting will be easier (010113 vs. Jan012013) • Topic, then specifics, then date in a file name (“CapPlan_2013_DeanHS.pptx”)

11. Useful Keyboard Shortcuts iPhone/iPad: Laptop: SCHOOLDUDE

12. Online Tools • Google Chrome, Mozilla Firefox, Apple Safari and Opera • alternatives to Internet Explorer web browser • Gmail and Mozilla Messaging • alternatives to Outlook and Hotmail • ZoneAlarm • firewall software • Google Calendar, Doodle, MeetingPlanner and WhenIsGood • scheduling meetings and other events

13. Online Tools • Moodle • course management, online education and learning centers • PrimoPDF and NitroPDF • converting, printing, creating PDFs • Google Forms, SurveyMonkey and PollDaddy • online surveys • Wordle • create word clouds – the bigger the word, the more it is an impact • QRStuff • create a barcode and QR code with various functionalities

14. Online Tools • Open Office and Google Drive (formerly Google Docs) • alternative to Word, Excel and PowerPoint • AVG and PCPitStop • anti-virus • Mozy and RapidShare • backup software • YouSendIt and Senduit • email large files as an alternative to zipping a file and attaching to email (7-zip is a download if you don’t have one)

15. Online Tools • Zamzar • convert files and videos from one format to another • Techsmith’s Jing, screenr • record a quick video of your voice and computer’s screen to email or use on a website • GoToMeeting, NetMeeting, ReadyTalk • webinar and online meeting tools • Google Translate and Bing Translator • convert text or a webpage to another language

16. Apps, Apps, Apps! • Dropbox, Box or Google Drivecentral file storage and document sharing • Evernotecentral notes including sound and photo files • iCodyreads barcodes to insert into data fields on webpages • Sign N Sendmarkup PDF’s on a tablet with your finger and email or add to sites like Dropbox • CloudOnopen files in Box, Dropbox or Google Drive to edit (e.g., PowerPoint or Excel)

17. Apps, Apps, Apps! • Fileboardcentral access view for • Gmail • Exchange (Outlook email system) • Evernote • Dropbox • Box • Huddle • SharePoint • Salesforce • Mindjetthought and “mind-mapping” diagrams or flow charts

18. Apps, Apps, Apps! • Voxer or HeyTellturns your phone into a walkie-talkie • Tasks, Reminders or ErrandsTo-do list (Tasks on iPhone/iPad usually integrates with Outlook) • WaToDo!collect, manage and compete tasks on a day-to-day basis • Extensive NotesSwiss Army knife of Apps with different note types, you get to-do lists, calculators of various types, unit conversion, Google Translate, and more • Dragon DictationVoice-to-text