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EU MILITARY OPERATIONS : PREPARATORY PHASE

EU MILITARY OPERATIONS : PREPARATORY PHASE. Before preparatory phase :. Get in touch with ATHENA : athena.mechanism@consilium.europa.eu 1) A training period should be organised for you 2) Help can be provided on how to organise for the forthcoming operation. Preparatory phase :. WHEN?

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EU MILITARY OPERATIONS : PREPARATORY PHASE

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  1. EU MILITARY OPERATIONS : PREPARATORY PHASE

  2. Before preparatory phase : Get in touch with ATHENA : athena.mechanism@consilium.europa.eu 1) A training period should be organised for you 2) Help can be provided on how to organise for the forthcoming operation

  3. Preparatory phase : WHEN? START : - when a Crisis Management Concept has been approved by the Council of the European Union, END : • when the Operation Commander is appointed, (usually through the Joint Action adopted by the Council of the European Union) UNLESS: - ATHENA’s Special Committee has modified the period

  4. Preparatory phase : consequences • ATHENA pays for costs defined at ANNEX II to the Council Decision : « Incremental costs of transport and accommodation necessary for exploratory missions and preparations (in particular fact-finding missions and reconnaissance) by military forces with a view to a specific Union military operation » • MEDEVAC for persons taking part in exploratory missions and preparations by military forces

  5. Preparatory phase : Authorising officer • ATHENA’s administrator • He may delegate, notably to the future J8s of the pre-designated OHQ & FHQ FUNDS AVAILABLE : • X € in 2007 and 2008 budgets • Funds can be sent to the pre-designated OHQ & FHQ

  6. Preparatory phase : tasks (I) 1) FACT FINDING MISSIONS / RECONNAISSANCE / PREPARATIONS by MILITARY FORCES: • ATHENA pays for them, including national missions • coordinate national fact-finding missions to reduce number • collect information on data useful for J8 : • location of HQs and forces • possible support locally (EU Member State, Commission delegation, United Nations, local authorities) • possible contractors (local reliable bank, local association of business and industry, chamber of commerce, etc.) • local personnel (can they be recruited? Labor law in force?)

  7. Preparatory phase : tasks (II) 2) ORGANISE the CHAIN of COMMAND • organise your HQ’s J8 section • get in touch with others (J8s in other HQs, J4s, J6s, J1s) • organise the work flow between HQs: • set up sub-delegations of powers (in writing) • set up the reporting routine • set up the flow of funds : • requests for funds should reach the administrator through the OHQ • funds may flow directly to each headquarter

  8. Preparatory phase : tasks (III) 3) FLOW of FUNDS • Open bank accounts dedicated to ATHENA’s funds • each OHQ should have a permanent « ATHENA » bank account • open bank accounts other than for the OHQ : - emphasis on security of funds - preferably in a bank with its head office in the EU (Commission delegation can usually provide advice) - preferably in euros (exchange rate risk!) • Request for funds • by e-mail to ATHENA’s administrator • by any headquarter through OHQ J8. • Flow of funds : • by bank transfer • In cash or travellers’ checks, « where no official institution operates in the host nation or may offer sufficient guarantees » or before bank accounts could be opened

  9. Preparatory phase : tasks (IV) 4) PREPARE FOR THE NEXT PHASE • PREPARE REFERENCE AMOUNT - what will be the major needs for the operation? - how will those needs be met (national offer or procurement?) - if procurement necessary, how will it be done? What will be the costs? • WHAT IS NEEDED FROM ATHENA? - which costs should be financed in common ? (ANNEX III-B and C/else) - which costs should be Nation Borne Costs? • PREPARE THE PROCUREMENT PROCEDURES • ATHENA’s framework agreements with EU Member States or Coordination Centres for support • direct procurement

  10. Preparatory phase : tasks (V) 5) REPORTING • during the preparatory phase, reports ONCE A MONTH • same breakdown as the budget • budgetary commitments, legal commitments, payments • cash flow table • commentary to justify spending • start immediately inventories and accounting • ATHENA’s software

  11. Preparatory phase : the end state • a reference amount approved by the Council of the EU • a J8 section organised • a chain of command organised • with J1s, J4s, J6s • with subordinate headquarters J8s • flow of funds organised • accounting and reporting organised

  12. REF. AMOUNT ASSESSMENT TEAM : • Representatives of all operational levels (BXL, OHQ, FHQ), • X days on theater, • Local visits & contacts, • Various assessments, • Report to be presented to RELEX to justify operation reference amount (joint action), • First orientation .

  13. CONCLUSIONS MISSION : • Infra works will condition the deployment of the force • Necessary preparation of sites to implement the force • AGSR : heavy air component dedicated to intelligence (CMC)

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