Military Requirements for Petty Officers Third and Second Class (NAVEDTRA 14504)

1. Military Requirements for Petty Officers Third and Second Class (NAVEDTRA 14504) CTT1(IDW/SW/AW) RICHARDS 301-669-3005

2. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Chapters • Leadership, Supervision, and Training 8. Military Responsibilities and Duties NAVEDTRA 14504

3. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Chapter 1: Leadership, Supervision, and Training The world has three types of people . . . • Those who make things happen • Those who watch things happen • Those who don’t know what’s happening Focus on the first two, avoid the third NAVEDTRA 14504 Chapter 1

4. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Chapter 1: Leadership, Supervision, and Training Purpose: To help you build a base for self-development • Section 1: Basics of leadership • Section 2: Relationship between leadership and human behavior NAVEDTRA 14504 Chapter 1

5. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Fundamentals of Leadership Learning Objectives: • Identify the fundamentals of leadership • Recall Navy’s policy to provide leader development opportunities and training. • Recognize the relationships between leadership and people NAVEDTRA 14504 Chapter 1

6. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Fundamentals of Leadership Fundamentals (basic principles) of leadership is the art by which a leader influences people to work toward a specific goal. • Reasoning ability • Experience • Personal example NAVEDTRA 14504 Chapter 1

7. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Fundamentals of Leadership Where do leadership fundamentals come from? • We pattern our leadership behavior after people who are successful leaders • We learn from their successes and mistakes NAVEDTRA 14504 Chapter 1

8. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Fundamentals of Leadership What governs leadership actions? • U.S. Navy Regulations • Manual for Courts-Martial • Standard Organization and Regulations of the U.S. Navy The petty officer’s job is to be sure his or her leadership actions conform to the rules and regulations governing the chain of command. NAVEDTRA 14504 Chapter 1

9. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Fundamentals of Leadership Which of the following terms is interchangeable with fundamentals of leadership? • 1. Total quality leadership • 2. Motivational theory • 3. Basic principles of leadership • 4. Principles of supervision NAVEDTRA 14504 Chapter 1

10. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Fundamentals of Leadership Leader development is the responsibility of the individual, each Navy command, and the Navy training establishment (everyone in the Navy) The Navy has two categories of leadership training: • Leadership training courses and • Indoctrination training NAVEDTRA 14504 Chapter 1

11. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Fundamentals of Leadership Leadership Training Courses • Includes Sailors selected to E-5, E-6, E-7, and Command Master Chief/Chief of the Boat • Foundation of these courses include: • Values • Responsibility, authority, and accountability of leadership • Unity of command, Navy , and services • Total quality leadership NAVEDTRA 14504 Chapter 1

12. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Fundamentals of Leadership Indoctrination Training • Petty Officer Indoctrination Course (E-4 selectees) • Chief Petty Officer Indoctrination Course (E-7 selectees) • Command Master Chief Course (4-day seminar within first 6 months after assignment) • Tailored leadership courses as part of the training for Recruit Company Commander (RCC) instructor and Navy recruiting force • Navy Command Indoctrination Program These courses provide information to members either entering a new paygrade or being assigned to a new duty station. NAVEDTRA 14504 Chapter 1

13. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Fundamentals of Leadership When you realize you have made a wrong decision, admit your mistake, accept the responsibility, and • 1. criticize others for the mistake • 2. don’t let subordinates know of your mistake • 3. take steps to avoid repeating the error • 4. do nothing else NAVEDTRA 14504 Chapter 1

14. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Fundamentals of Leadership How do leadership fundamentals relate to people? • The most important element of leadership IS people • An effective leader recognizes each person as an individual with different values and beliefs NAVEDTRA 14504 Chapter 1

15. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Fundamentals of Leadership Personal qualities of a leader • High standards of performance • Moral courage • Dedication to the Navy and the nation • Enviable example • Initiative • Loyalty to the chain of command • Accountability NAVEDTRA 14504 Chapter 1

16. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Fundamentals of Leadership Personal qualities of a leader Set standards for yourself that you expect from others Leadership by Example NAVEDTRA 14504 Chapter 1

17. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Fundamentals of Leadership FOLLOWERSHIP • To lead, you must first be able to follow: for without followers, there can be no leaders. —Navy saying NAVEDTRA 14504 Chapter 1

18. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Fundamentals of Leadership Followership One point we often overlook concerning successful leaders is they were successful followers before they were successful leaders. • Followership and leadership are not opposites • Leaders perform both roles at the same time • Followership and leadership skills are similar NAVEDTRA 14504 Chapter 1

19. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Relationship Between Leadership & Human Behavior Learning Objective: Recognize the five basic levels of human need • Leadership and human behavior are related • Study your personnel • Try to get to know and understand them • Keep the lines of communication open NAVEDTRA 14504 Chapter 1

20. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Relationship Between Leadership & Human Behavior Recognize the five basic levels of human need: -Survival -Safety-Security -Social-Belonging -Esteem -Self-Actualization NAVEDTRA 14504 Chapter 1

21. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Relationship Between Leadership & Human Behavior Five levels of human need (Maslow’s hierarchy of needs) NAVEDTRA 14504 Chapter 1

22. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Leadership/Supervisory Skills Learning Objective: Translate work requirements into assignments and specific tasks for work center subordinates. What makes a person a good supervisor? A good supervisor will first break a job down into individual tasks and then ensure all needed materials are available. He or she will then assign the tasks to the most appropriate persons. NAVEDTRA 14504 Chapter 1

23. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Leadership/Supervisory Skills For any given job: • Break the job into tasks • Assign tasks • Coordinate material and safety requirements • Use the proper tool for the job • Make progress checks • Report the job status • Provide performance feedback NAVEDTRA 14504 Chapter 1

24. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Leadership/Supervisory Skills PROGRESS CHECKS Answer these five basic questions before you begin: • 1. What must be done? • 2. Where should it be done? • 3. When should it be done? • 4. How should it be done? • 5. Who should do it? NAVEDTRA 14504 Chapter 1

25. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Leadership/Supervisory Skills When reporting the job status, use the four “B’s”: • Be on time • Be accurate • Be brief • Be gone NAVEDTRA 14504 Chapter 1

26. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Leadership/Supervisory Skills When providing performance feedback: Provide POSITIVE FEEDBACK • Command Letter of Appreciation (LOA) • Command Letter of Commendation (LOC) • Flag LOA • Flag LOC • Navy Achievement Medal (NAM) • Navy Commendation Medal (NCM) • Sailor of the Month, Quarter, or Year • Even a Bravo Zulu (BZ) or a positive written counseling NAVEDTRA 14504 Chapter 1

27. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Leadership/Supervisory Skills When providing performance feedback: Provide CONSTRUCTIVE FEEDBACK Guidelines: • Always praise good performance or correct poor performance as soon as possible • Praise in public, correct in private • Look for the reason behind the action (Why is someone not performing to standards) • If a problem exists, work with the subordinate to solve the problem • Try to be aware of what is going on with your workers NAVEDTRA 14504 Chapter 1

28. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Leadership/Supervisory Skills Evaluating performance • Be honest • Put aside friendships and dislikes • Don’t let personal feelings and attitudes blur your professional judgment NAVEDTRA 14504 Chapter 1

29. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Leadership/Supervisory Skills Counseling A tool to help a person explore, better understand, and find solutions to a problem (and is also an instrument of conflict resolution) There are 4 major types: • Personal • Career • Performance • Disciplinary NAVEDTRA 14504 Chapter 1

30. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Leadership/Supervisory Skills Key counseling points • Counsel to solve a problem or to fulfill a need • Determine interview goal before meeting & review records • Give individual the facts, both pleasant and unpleasant • Be a good listener and be fair • Refer the individual to other resources for professional help • Keep the individual’s problem confidential • Help the individual grow in self-understanding NAVEDTRA 14504 Chapter 1

31. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Leadership/Supervisory Skills Counseling DON’TS • DO NOT lose your self control • DO NOT make promises you cannot keep • DO NOT be quick to decide • DO NOT forget to document formal counseling and have the sheet signed NAVEDTRA 14504 Chapter 1

32. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Leadership/Supervisory Skills Personnel Qualification Standards (PQS) OPNAVINST 3500.34 (Additional information in Personnel Qualification Standards (PQS) Management Guide NAVEDTRA 43100-1) A PQS is a compilation of minimum knowledge and skills necessary to qualify for a specific watch station, maintain specific equipment, or perform as a team member within a unit. NAVEDTRA 14504 Chapter 1

33. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Leadership/Supervisory Skills Benefits of Continuous Improvement • Increased pride of workmanship • Increased readiness • Improved sustainability because of extended time between equipment failures • Better justification for budgets because of more efficient operations • Streamlined maintenance and production processes Total Quality Leadership is a practical application of “working smarter, not harder” NAVEDTRA 14504 Chapter 1

34. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Training Subordinates Responsibilities of a Training Petty Officer • Assist in planning, developing, and coordinating training program • Develop monthly training schedules • Provide and/or assign instructors to give training • Provide training to assigned instructors in methods of instruction to be used for a lesson • Oversee preparation of training materials. Assist in advancement training for personnel • Observe training/instructors to ensure requirements are met. • Maintain training records • Keep personnel informed of PQS and training progress • Inform personnel of fleet and service schools • Provide information on Navy and DANTES courses, and aid in applying NAVEDTRA 14504 Chapter 1

35. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Training Subordinates Responsibilities of a Training Petty Officer • Detailed information is available in the Standard Organization and Regulations of the U.S. Navy, OPNAVINST 3120.32 NAVEDTRA 14504 Chapter 1

36. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Training Subordinates Instructional methods and techniques • Lecture method • Discussion method • Demonstration method Related techniques (applicable to the above) • Lesson summary • Oral questioning • Training aids NAVEDTRA 14504 Chapter 1

37. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Training Subordinates Command Training Team • Support vital command-wide mandatory training • Fire fighting, safety, personal rights, responsibilities, and equal opportunity policies • CTT personnel trained to present Navy Rights and Responsibilities (NR&R) • Minimum of 2 E-6 or above trained in NR&R (except commands with less than 50 personnel) 50-100 2 members 101-200 3 201-300 4 301-Above 5 NAVEDTRA 14504 Chapter 1

38. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS Training Subordinates Navy Rights and Responsibilities (NR&R) All personnel must attend an NR&R workshop within 90 days of reporting to a new permanent duty station. Commands must conduct training frequently enough to keep the class size below 20 people. NAVEDTRA 14504 Chapter 1

39. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS CHAPTER 8 MILITARY RESPONSIBILITIES AND DUTIES As a vision for the future, let me just say we will steer by the stars and not the wake. And I see four stars of equal magnitude in the constellation that will guide us: operational primacy, teamwork, leadership and pride. —Admiral J. Johnson Chief of Naval Operations NAVEDTRA 14504 Chapter 8

40. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS MILITARY DUTIES OF THE PETTY OFFICER POOW is the primary enlisted assistant to the officer of the deck (OOD) when the ship is in port. The POOW assists the OOD in carrying out the ship’s daily routine and in ensuring the security and safety of the ship. NAVEDTRA 14504 Chapter 8

41. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS MILITARY DUTIES OF THE PETTY OFFICER • As a petty officer, you need to be familiar with naval correspondence procedures. For details of naval correspondence, consult the Department of the Navy Correspondence Manual, SECNAVINST 5216.5 NAVEDTRA 14504 Chapter 8

42. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS MILITARY DUTIES OF THE PETTY OFFICER - You must master the art of writing short, concise, routine correspondence. In some situations, you will have to determine the type of correspondence to be drafted - If you turn out a confused, rambling, lengthy masterpiece, you only create an editing chore for the chop chain or you may wind up doing the whole thing over. NAVEDTRA 14504 Chapter 8

43. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS MILITARY DUTIES OF THE PETTY OFFICER When assigned as the POOW, you will have the following duties, responsibilities, and authority: • Assist the OOD and the junior officer of the watch (JOOW) and supervise and instruct sentries and messengers. • Wear the prescribed uniform and ensure orderliness of watch-standing equipment during each morning watch. • Carry out the daily routine and orders as the OOD may direct. • Notify the OOD and the JOOW of any changes in the weather or changes in barometric pressure readings of 0.04 inch or more in any one hour. The quartermaster of the watch, when assigned, will assume this responsibility. NAVEDTRA 14504 Chapter 8

44. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS MILITARY DUTIES OF THE PETTY OFFICER • In all classes of submarines, hourly observe and log draft readings. Ensure draft readings are reviewed periodically by the in-port duty officer. • Make entries in the deck log for all events of interest as directed by the OOD. Erasures should not be made in the deck log. The quartermaster of the watch, when assigned, will assume this responsibility. • Ensure the messenger makes the calls listed in the call book kept on the quarterdeck. The quartermaster of the watch, when assigned, will assume this responsibility. • Return salutes and carry out the watch routine for the OOD or the JOOW when neither is at the gangway. Cont’d NAVEDTRA 14504 Chapter 8

45. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS MILITARY DUTIES OF THE PETTY OFFICER • Call away boats in sufficient time to make sure that they are ready to leave the ship at the time prescribed in the boat schedule. • Keep a list of personnel (such as boat crews) expected to be absent on duty from the ship during meal hours. Notify the ship’s duty cook of the approximate number of personnel that will be absent and the time they will return for the meal. • Assemble liberty parties in ample time for inspection by the OOD before departure of scheduled liberty boats. • Perform other duties as directed by the OOD or JOOW NAVEDTRA 14504 Chapter 8

46. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS MILITARY DUTIES OF THE PETTY OFFICER Internal Communications. You should have a working knowledge of the mass communication (MC) systems—sound-powered telephones, voice tubes, pneumatic tubes, and ship’s service telephones. • Logs, Records, and Reports. As you stand the POOW, you will be required to maintain various logs, records, and reports. Ex. If your ship is in port, you may have to maintain a weather log NAVEDTRA 14504 Chapter 8

47. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS MILITARY DUTIES OF THE PETTY OFFICER • SHIP’S DECK LOG.—Probably the most important log you will be maintaining is the ship’s deck log. The basic requirements for maintaining the ship’s deck log are contained in U.S. Navy Regulations and Standard Organization and Regulations of the U.S. Navy. • The ship’s deck log is a complete daily record, by watches, of every circumstance and occurrence of importance or interest about the crewand the operation and safety of the ship. NAVEDTRA 14504 Chapter 8

48. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS MILITARY DUTIES OF THE PETTY OFFICER • A ship’s deck log has both historical importance and legal standing. It may be used at times in naval, admiralty, and civil courts. In an incident involving the ship, the log may be the only available evidence upon which to base a legal decision. At sea, the quartermaster of the watch keeps the ship’s deck log. In port, chronological entries are made, but these entries are made by the POOW. NAVEDTRA 14504 Chapter 8

49. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS MILITARY DUTIES OF THE PETTY OFFICER • Because the log may be used as evidence in legal proceeding, erasures are not permitted. If you make a mistake, draw a single line through the original entry (so that it remains legible), insert the correct entry, and place your initials in the left margin. The log is signed at the end of each watch by the OOD. The name of the OOD also must be printed beneath the signature. NAVEDTRA 14504 Chapter 8

50. MILITARY REQUIREMENTS FOR PETTY OFFICERS THIRD AND SECOND CLASS MILITARY DUTIES OF THE PETTY OFFICER - In keeping the log, remember two important points: • (1) All entries must be clear, concise, and accurate; • (2) every entry must be preceded by the time of its occurrence or when the information becomes known. NAVEDTRA 14504 Chapter 8