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W elcome to IRC RECORDS MANAGEMENT

W elcome to IRC RECORDS MANAGEMENT. IRC Records Management Group is a part of Rs.250 crore IRC Group which has diversified operations in India and abroad. IRC has interests in:. Logistics Mining Manufacturing Services. What is Records Management?.

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W elcome to IRC RECORDS MANAGEMENT

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  1. Welcome to IRC RECORDS MANAGEMENT

  2. IRC Records Management Group is a part of Rs.250 crore IRC Group which has diversified operations in India and abroad. IRC has interests in: Logistics Mining Manufacturing Services

  3. What is Records Management? Records Management is a process of ensuring the proper creation , maintenance, use and disposal of records to achieve efficient, transparent and accountable governance.

  4. Strength of IRC RecordsManagement Systematic synchronization of records Own Godown Own Manpower Own Fleet Flexibility Confidentiality Cost Effective Safety Security Periodic survey all Clients

  5. Benefits of a systematic Records management program: Organizing information for retrieval when needed. Protecting records that are essential to mission-critical business operations. Reducing labour requirements for the creation, organization, retrieval and dissemination of recorded information. Minimizing storage requirements (space, equipment and supplies) for given quality of records. Reducing the time and effort required to reconstruct vital information in the event of disaster, theft, and other loses.

  6. Advantages of IRC Records Management EFFICIENT ECONOMICAL SECURE

  7. IRC RECORD MANAGEMENT THAT IS:EFFICIENT Professional trained by world leader in records management service. Destruction of records on instruction. Use of bar coding for easy tracking.

  8. IRC RECORD MANAGEMENT THAT IS:EFFICIENT Quick retrieval through orderly storage. Leading-edge RSSQL Technology from global giant. Contemporary equipment and infrastructure.

  9. IRC RECORDS MANAGEMENT THAT IS:ECONOMICAL Expensive real estate freed Manpower requirement reduced Trained professionals handle records leading to savings in time & cost Maintenance cost reduced Cost effective

  10. IRC RECORD MANAGEMENT SOLUTION THAT IS:SECURE Spread over 2 .5 Lakh cubic feet. Scientific protection of records. Key card access.

  11. IRC RECORD MANAGEMENT SOLUTION THAT IS:SECURE Confidentiality and privacy. Temperature controlled cabinet Unmarked cartons and vehicle

  12. IRC RECORD MANAGEMENT SOLUTION THAT IS:SECURE Central station security monitoring. Secure loading and unloading.

  13. CONVENTIONAL vs SYSTEMATIC STORAGE RECORDS MANAGEMENT CHAOTIC STORAGE MODERN & SCIENTIFIC STORAGE

  14. Place the files in the appropriate location for easy retrieval when needed Storing THE FILING PROCESS Place files in order to save time when storing Sorting Add an identifying mark to ensure that the file is put in the correct place Coding Name the file using the office classification system Indexing Make sure document is ready to be filed 5 Steps to Filing Inspecting

  15. OPERATION FLOW CHART Retrieval against Specific order of customer after necessary entry in IRC server Customer File or Documentation sorting at customer site Indexing/Inventory & Packing in IRC cartons/bar-coding Transportation to IRC Warehouse Scan Location /entry into IRC server with bar-codes for files/location/cartons Placement on racks at designated location Softcopy of records to customer Continuous customer Act. Update in IRC server Monthly Billing

  16. IRC offers off site records storage with: State-of-the-art storage facilities on the outskirts of Kolkata owned by us in Howrah-Panchla

  17. WHERE DO WE WANT TO BE?(Goals & Objectives) Goals andobjectives should be SMART Specific Measurable Achievable Realistic Time-bound

  18. ADDITIONAL SERVICES Viewing Room Internal record management activities through Oneil RSSQL software (Barcode enabled) Dedicated Web Portal for all Clientele (For tracking current status of records)

  19. ADDITIONAL SERVICES Fax High speed scanner Customized services as per specialized business requirements E- mail & Telephonic support

  20. RECORDS DESTRUCTION SERVICES 1. GENERAL 2. INTERNAL 3. CONFIDENTIAL 4. SECRET 5. TOP SECRET 6. MAXIMUM

  21. SOME OF OUR VALUED CUSTOMERS

  22. SOME OF OUR VALUED CUSTOMERS

  23. SOME OF OUR VALUED CUSTOMERS

  24. IRC Records Management IRC House 1 Sunyat Sen Street, Kolkata 700012 Telephone: 22365110 Email:ircltdrm@gmail.com www.irclgroup.com

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