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VPA Quarterly “ Howgozit ”

VPA Quarterly “ Howgozit ”. First Quarter 2010 July 1, 2009 – September 30, 2009 Metric Assessments of Key Operating Areas “If you’re not keeping score, you’re just practicing”…..Vince Lombardi. This Quarterly Update. Metrics to assess “how we’re doing”

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VPA Quarterly “ Howgozit ”

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  1. VPA Quarterly “Howgozit” First Quarter 2010 July 1, 2009 – September 30, 2009 Metric Assessments of Key Operating Areas “If you’re not keeping score, you’re just practicing”…..Vince Lombardi

  2. This Quarterly Update • Metrics to assess “how we’re doing” • Outcomes, measures of merit, completed tasks • Identify areas that need training, better guidance or process changes • ‘Continuous Process Improvement’, mission accomplishment and institutional effectiveness • Provide the data assessment for Program Review at year’s end • Evaluate division level performance, where possible • “Nothing personal….. just business”! • Key Areas: • Classified Staffing • Finance/Budget • Facilities and Support Services

  3. Classified Staffing Levels (less Child Development Center) FY 10/ Qtr 1 through 30 Sept 2009

  4. Classified Hiring FY 10/ Qtr 1 Through 30 Sept 2009

  5. Classified Evaluations FY 10/ Qtr 1 Through 9/30/09

  6. Classified New Hires Orientation Good

  7. Administrative Services Workshops Apr 09 Topics • End of Year Program Close-Out • Budget Carry-Overs • White Paper Requisition Process • New Postal Service Procedures • Classified Evaluations Fall 2009 Topics (Date TBD) • Budget Trends • Expenditure Tracking • Process Improvement Initiatives

  8. Source of Funds—Spread the Shortfall24 June Update

  9. Commitments & ExpendituresWith ‘spread’ & ATL Reductions & -20% Base/24 June Update

  10. College Discretionary Fund (CDF) Burn Rate 1st Quarter: 1 Jul 09 – 30 Sep 09

  11. Expenditure Comparison Discretionary Focus Through 30 Sept 2009

  12. Instructionally-Related Fund (IR) Burn Rate FY2010/ Qtr 1 1 Jul 09 – 30 Sep 09

  13. Lottery Fund Burn RateFY 2010/ Qtr 1 Through 30 Sept 2009

  14. Special Activities Fund Burn Rate FY 10/ Qtr 1 Through 30 Sept 2009

  15. California’s Budget MessWhat it means for Los Riosin 2009 - 2010 General Purpose Reduction $ 8,803,000 Categorical Reduction $13,403,000 Total Reduction $-22,206,000 Feb Enacted: $-14.6M May Revise: $-25M

  16. Categorical Program Burn Rate FY 2010/ 1st Quarter: 1 Jul 09 – 30 Sep 09

  17. Categorical Program Burn Rate FY 2010/ 1st Quarter: 1 Jul 09 – 30 Sep 09

  18. VTEA AVP Categorical Program Burn Rate FY 10/ Qtr 1 1 Jul 09 – 30 Sep 09

  19. Basic Skills AVPI Categorical Program Burn Rate FY 10/ Qtr 1 1 Jul 09 – 30 Sep 09

  20. Absence Reports FY 10/ Qtr 1 Through 30 Sept 2009

  21. Intents Year to Date 9/30/09

  22. Travel Authorizations Year to Date 9/30/09

  23. Budget Entries Year to Date 9/30/09

  24. Requisitions Year to Date 9/30/09

  25. College Totals Year to Date 9/30/09

  26. Textbook Requisitions Year to Date 9/30/09

  27. Waste Diversion Report Year-to-Date 9/30/09

  28. Copier Usage Apr 08 – Sep 08 vs Apr 09 - Sep 09

  29. White Paper Usage FY 10/ Qtr 11 July 2009 – 30 Sept 2009

  30. SCC Building Summary Year-to-Date 9/30/09

  31. Summary & Closing Thoughts • Process improvement is the objective • Metric data provides the feedback loop that lets us target the improvement effort • Your feedback is important and welcomed • Budget challenges remain, but…. • SCC trends are positive, encouraging • Management effort evident in controlling costs and working with the financial constraints—BRAVO!! • Mid-year update in the works • Categorical program funding remains an area of concern • Keep up the Great Work!

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