PASRR Redesign PL 1 Screening Form Completion

PASRR Redesign PL 1 Screening Form Completion 5.20.2013

PASRR REDESIGN • The PASRR program is under the purview of the Department of Aging and Disability (DADS). The related program rules are in the “40 Texas Administrative Code, Part 1, Chapter 17”.The final rule was published in the Texas Register on May 17, 2013. • The Department of State Health Services (DSHS) has also been working with Texas Hospital Association (THA) and DSHS Hospital Regulatory to disseminate information about the new process. • The implementation date for the new process is May 24, 2013. • Upon implementation, the NF will no longer accept a person for admission without a PL-1 screening. 5.20.2013

Glossary LMHA- Local Mental Health Authority refers to the agencies that contract with the state to provide services for persons with mental illness. LA - Local Authority refers to the agencies that contract with the state to provide services for persons with intellectual, developmental disabilities or a related condition. RE – Referring Entity such as hospital, physician office, family member, home health agency, hospice NF – Nursing Facility MI – Mental Illness ID – Intellectual Disability DD/RC – Developmental Disability or Related Condition 5.20.2013

Purpose of the PL 1 Screening • The PASRR Level I (PL1) Screening Form is designed to identify persons who are suspected of having Mental Illness (MI), Intellectual Disability (ID) or a Developmental Disability (DD) also referred to as Related Conditions (RC). (Note: The individual must be referred for a PASRR Evaluation (PE) even if the individual has a primary diagnosis of dementia. The primary diagnosis of dementia must be verified during the PE process). 7.2.2013

Hospital’s Responsibilities as a Referring Entity • Begin Discharge Planning on Day 1 of Admission for all Patients • When to complete a PL 1 form: • If NF placement is anticipated as part of the discharge plan, hospitals must complete the Level I screening for an individual seeking admission into a Medicaid certified nursing facility. 5.20.2013

Hospital’s Responsibilities as a Referring Entity continued: If the PL-1 screening does not indicate that the person is suspected of having MI / ID or DD/RC, the completed PL-1 must be forwarded to the NF with the individual. (The PL 1 would be considered negative. No further action is required by the RE- hospital.) NOTE: The NF will enter the PL 1 screening into the TMHP online portal. The hospital as a referring entity does not have access to the TMHP portal. 5.20.2013

Hospital’s Responsibilities as a Referring Entity continued: • If the PL-1 does indicate that the person is suspected of having MI/ID or DD/RC the RE (hospital) must proceed with the appropriate process based on the results of the PL-1. • The individual with a positive PL 1 will be categorized into one of the following PASRR processes: • NF Admission process for Exempted Hospital Discharge • Expedited NF Admission for Hospital Discharge; or • Pre-Admission (PASRR Evaluation – PE) process 5.20.2013

Exempted Hospital Discharge for NF Admission • This type of admission process to the NF is met when an individual is likely to require less than 30 days of NF services for the condition for which they are hospitalized. (Example – hip replacement and going to skilled level of care for rehabilitation) • A physician must certify (via signature) the above. There is no specific form to document the information. The documentation must be in the medical record, in the physicians progress notes for example. • In the case of Exempted Hospital Discharge, a PE is not required. If the individual ends up staying in the NF longer than 30 days, LMHA/LA will receive an alert through the TMHP system requesting a PE be completed. • Note: The NF will enter the PL 1 screening into the TMHP online portal. • The hospital as a referring entity does not have access to the TMHP portal. 5.20.2013

Expedited Hospital Discharge for NF Admission Process 5.20.2013

Expedited Hospital Discharge for NF Admission Process Cont’d • If the Expedited Admission criteria are met, the completed PL -1 form is sent to the NF with the individual and no further action is required by the RE- hospital. • The NF will enter the PL-1 into the TMHP system that alerts the LMHA/LA to complete a PASRR Evaluation for the individual. • Note: The hospital staff do not have access to the TMHP portal. 5.20.2013

NF Pre-Admission Process • PL 1 screening identified or suspected the individual has a diagnosis of MI/ID/ or DD/related condition • The individual’s condition did not meet an exempted or expedited discharge criteria to the NF; therefore the NF Pre-Admission Process is required. • If the PL 1 indicates the MI only – PL 1 is faxed to the LMHA • If the PL 1 indicates ID, DD or a related condition – PL 1 is faxed to the LA • Once the PL 1 is faxed to the LMHA or LA -(LMHA or LA is responsible for entering the PL1 into TMHP system) • • LMHA or LA responds to the PL 1 requests within 72 hours of the receipt of the referral for the LMHA or LA • • LMHA or LA has 7 days from the receipt of the referral to enter the PE into the TMHP system (Referring Entity and the LMHA or LA must retain the faxed PL1 to verify date and time of receipt) 5.20.2013

Alternate Placement • This PASRR redesign includes a process for those individuals requesting alternate placement . Even if the individual meets one of the other types of PASRR processes; they may still request alternate placement. • In most cases the LMHA or LA staff and the referring entity will be aware of the options available in the communityfor the individual. • LMHA or LA should be notified via phone if the individual is requesting alternate placement • LMHA or LA performs Section E on the PL 1 screening form • (This section of the form maybe completed by the RE if known at the time of the screening and prior to faxing the PL 1 to the LMHA or LA) • The LMHA or LA will collaborate with the referring entity to provide assistance to the individual prior to admission to the NF, or after admission to the NF if the individual is still interested in seeking alternate placement. 5.20.2013

5.20.2013

Key Points: • Implementation was May 24, 2013. • If NF placement is anticipated as part of discharge plan, hospitals must: • Complete the PL 1 screening form for each individual who may be referred to a Medicaid-certified NF regardless of payer source of the individual. • The NF will NOT accept admission without a completed PL-1 upon the implementation of the new process. 5.20.2013

RESOURCES PL1 final form and PASRR Evaluation (PE) - PDFs are posted on the TMHP Website at the following link: http://www.tmhp.com/Pages/LTC/ltc_forms.aspx Related conditions link on the DADS’ Website: http://www.dads.state.tx.us/providers/guidelines/ICD-9-CM_Diagnostic_Codes.pdf Contact DADS for any questions related to Nursing Facilities and admissions. pasrr@dads.state.tx.us 5.20.2013

PASRR Information for Referring Entities: • Check DSHS website has information for the Referring Entities • www.dshs.state.tx.us/mhsa/PASRR 5.20.2013

PASRR Information: • PL -1 Screening form and PL -1 instructions for the Referring Entities are posted on the TMHP website. http://www.tmhp.com/Pages/LTC/ltc_forms.aspx • Type your questions during the webinar or email to pasrr@dshs.state.tx.us – the answers to the questions will be posted on the DSHS website and updated each Friday. 5.20.2013

PASRR Contacts & Info. 7.2.2013

PASRR Redesign PL 1 Screening Form Completion