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Fall 2014 Conference Kick-Off Committee Meeting

Fall 2014 Conference Kick-Off Committee Meeting. Tuesday, October 14, 2014 6:45 – 8:45 p.m. Conference Co-Chairs Madrienne Hampton, DTM & Catherine Magruder, DTM. Agenda. Welcome TM Talks Venue Budget & Budget Changes Committee Chair Reports Success Factors Timed Agenda

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Fall 2014 Conference Kick-Off Committee Meeting

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  1. Fall 2014 Conference Kick-Off Committee Meeting Tuesday, October 14, 2014 6:45 – 8:45 p.m. Conference Co-Chairs Madrienne Hampton, DTM & Catherine Magruder, DTM

  2. Agenda Welcome TM Talks Venue Budget & Budget Changes Committee Chair Reports Success Factors Timed Agenda Next Steps and Questions

  3. TM Talks Statusby Madrienne Hampton, DTM

  4. Venue: The Grand in Long Beach

  5. Budget Statusby Jessie Moore, DTM

  6. Budget Chair Description Budget Contest Goodie Bags $ 96.00 96.00 Registration Name Tags/Holders $280.00 100.00 Raffle Gifts/Merchandising/Sales $225.00 125.00 Decorations Supplies $175.00 125.00 Certificates Supplies/Printing $200.00 125.00 Chief Judge Supplies $ 50.00 50.00 Breakfast Supplies $ 25.00 25.00 Public Relations Supplies $ 20.00 0.00 ---------------------- TOTAL $1,046.00 646.00

  7. Committee Chairs Marketing & Public Relations & Branding - Venue Gloria Davis, DTM - Graphic Designer Tina Tomiyama, DTM - Webmaster Jon Caplan, DTM - Public Relations Janet Cormier, DTM - Information Tables Chiuhing Casey, DTM

  8. Committee Chairs Fundraising 1) Raffle - Gift Co-Chair David Kitchen, PDG/DTM - Gift Co-Chair Carol Otters, DTM - Sales Rodger Cota, PDG/DTM - Merchandising Haifa Haj-eid, ACB 2) Program AdsCatherine Magruder, DTM

  9. Committee Chairs Operations - Registration Bob Dung, DTM - Multi-Media Andrew Chiu,ACG/ALB - Hospitality Danny Chu, ACS/ALB - Decorations Evelyn Woolridge, DTM - Certificates Julie Broady, DTM - Contest Margaret Mitchell, DTM - Timekeeping Sam Weatherly, ACS/ALB - Event Exit Coordinator Florentine Christian, CC

  10. Committee Chairs District Activities - Business Meeting Marlow Wilkerson, DTM - Credentials Bob Dunning, DTM/PDG - Leadership Breakfast Walt Grassl, CC - Hall of Fame Luncheon Larry Stubbs, DTM DTM Larry Lee, DTM Roy D. Graham Bonny Kamen, DTM - Supply Store Sandy Dunning, DTM/PDG Camille Rivera, DTM

  11. Committee Chairs District Roles - Protocol Officer Julie Broady, DTM - Chief Judge Kevin Gray, DTM - Sergeant-at-Arms Richard Carbajal, CC - Photographer Gwen Jones, CC/ALB - Evaluator Mary G. Russell, PID/DTM

  12. Success Factors • Weekly project updates via email • Strict adherence to budget constraints • What we are being evaluated against • Avoid duplicate team members • Three Rules of Thumb: • It is always better to over-communicate, never be afraid to ask. • Always provide the best possible customer service to our members and our contestants • Take ownership of your role

  13. Timed Agenda Preliminary until the day of the conference Timed agenda specialization Pick up a timed agenda at registration Review the time agenda

  14. Next Steps and Questions Conference Committee Monthly Meetings Tonight is the last committee meeting Kick the Tires Wednesday, November 5, 2014 Conference Day Saturday, November 8, 2014 Lessons Learned Meeting Tuesday, December 2, 2014

  15. Thank you!

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