A Model for Scientific & Technical Consortium: Case Study of CSIR

1. A Model for Scientific & Technical Consortium: Case Study of CSIR Poornima Narayana* and I R N Goudar** National Aerospace Laboratories Bangalore – 560 017 * Deputy Head, ICAST. E-mail: poornima@css.nal.res.in ** Head, ICAST, Email: goudar@css.nal.res.in DRTC

2. About CSIR • Largest Government funded R & D organization with a chain of 38 National Laboratories • Dealing in diverse areas of knowledge Chemical, Physical, Biological, Engineering, Information Sciences • > 5000 Active Researchers (>3000 PhD/MTech) • Innovation/Core competency in knowledge is functionally access dependent to latest developments in S &T by CSIR scientists DRTC

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5. CSIR LICs • Well established Library and Information Centers • Good IT Infrastructure with campus wide LANs and high bandwidth Internet facility • Journals are the major sources of R & D information • Together subscribe to >3350 foreign scholarly journals ( 2500 unique titles) • Costing >Rs. 25 Crores DRTC

6. E Journals and Consortium • Print versions posing many problems - Price escalation, lack of selectivity, peer review problems , unnecessary delays • Solution??? E-Publishing - But not total • Librarians forced to form Subscription clubs/Consortium for E-Journals • Consortium: A Strategic alliance of institutions with common interest DRTC

7. Indian Scenario • CSIR – ScienceDirect (Soon for more publishers) • IIM – Bibliographic databases • FORSA – Some Astronomy/Astrophysics Journals • INFLIBNET – ACS, RSC, IOP etc., • RGUHS – OVID Biomedical journals • INDEST – ScienceDirect, Springer, IEL, J-Gate, WOS etc. Problems – • Inadequate funds, single point payment, rigid administrative policies, financial/auditing rules etc. DRTC

8. WHY?? CSIR E-Journals Consortium • Premier scientific agency with the largest information resources in the country • CSIR libraries cumulatively spend about Rs.25-30 crores per year on books and journals • Individual laboratories spend between Rs.20 -150 lakh per year on resource building • Rich print sources, distributed among 38 labs, not well established DDS • About 50% budget spent on duplicating, sometimes triplication titles within CSIR system. • Still not in a position to acquire all titles required • Need to cope up with rest of the world in adopting IT applications. DRTC

9. Earlier Attempts • Idea conceived at 1st HOLIC meet at NAL, Bangalore in 1993 • Creation of exhaustive databases in 5 major disciplines of S &T using journals of CSIR LICs (Proposal did not take off!) • NAL volunteered to lead CoMSAC for 14 Bib. Databases of Aerospace/Material Sci. of CSA • Attempt failed as only 3 Institutions paid out of 15 committed. DRTC

10. CSIR E-Journals Consortium 1st Step • April 2000 – Meeting of “enterprising” librarians at NCL, Pune • Concrete shape in 5th HOLIC Meet at RRL, Tiruvananthpuram, February 2001 • “Sharing in a new Millennium” • Strong support for pooling, sharing and accessing CSIR’s rich resources • As a 1st step, consortium for E journals was proposed • Support of CSIR headquarters sought • DG CSIR set up a Study Group in April 2001 to collect/study and compile information on the journals subscribed to by the CSIR labs • May 2001 – study group set up, report submitted in October 2001 • December 2001 – Negotiations committee set up DRTC

11. Proposal got the nod • Network Project under 10th Five Year Plan • Budget Layout Rs. 11.79 crores for the plan period 2002 – 2007 • Targeting access to 4500+ online journals • NISCAIR (INSDOC + NISCOM) – Identified as Coordinator • Setting up of: - Monitoring/Steering Committee - Task Force Team • Nodal Officers from all labs • Initial agreement with M/s. Elsevier Science DRTC

12. Trial Access to Elsevier’s ‘ScienceDirect’ • Around 600 titles subscribed – largest compared to other publishers • 450 unique titles • Cumulative expenditure around $1.2 M • Trial access from January to June 2002 • Access to 1,200 S & T journals DRTC

13. Agreementwith Elsevier • Access from June 2002 • 2000 base year • Maintain print subscription for 2002- 2004 • Certain % of the print subscriptions, access to - 1200 Titles + - 173 Academic titles (Free 1 year only) • 6% CAP • Making available the Usage Statistics • ‘Train the Trainer’ program contd... DRTC

14. Agreementwith Elsevier …… • Back issue rights: - Minimum five years - Access to new/added titles at no extra cost • Titles discontinued/merged: to provide back issue access • Archival Policy: On termination/expiry, full text on prevalent formats (with state-of-art archival technology and retrieval software??) contd … DRTC

15. Agreementwith Elsevier …… Payment: • Multiple year agreement invoiced annually • Advance payment with BG/LC • Payment computation on pro-rate basis w.e.f date of contract entered into Tenure: • Multiple year agreement automatically renewed for successive 1 year term unless either party gives notice of 1 month latest by 1st December contd … DRTC

16. Agreementwith Elsevier …… • Training: Six locations of 2 days duration ; licensor to bear all expenditure • Usage Statistics: - Current/pervious months, cumulative for current/previous years - No. of downloads monthly and cumulatively (full text/abstract) • Data both journal wise and lab wise DRTC

17. Usage statisticsCSIR level (Jan-Dec 2003) DRTC

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19. Usage statistics CSIR level (Jan-Dec 2003) DRTC

20. Usage SummaryCSIR level (2002 -2003) • Total Downloads - CSIR : 101393 - Engineering Labs : 8540 - NAL : 2690 • No. of CSIR Labs with downloads > 1,000 – 14 labs • Subscribed (CSIR) Journal usage by NAL – 338 (Out of about 450 unique titles) DRTC

21. Usage Statistics: NAL DRTC

22. Science Direct Advantages • Benefit of access to + 750 journals (600 total titles subscribed; 450 unique titles) by paying certain % extra above print charges • Smaller LICs most beneficiaries SD being First Source made available, lead to: • Nucleate the culture of electronic access to large number of journals on the web • In the long run, catalyze the evolution of ‘Digital Libraries’ DRTC

23. Other Publishers: Commercial 1. BlackWell 9. Research Information Ltd 2. Cambridge University Press 10. Springer 3. Kluwer 11. Taylor & Francis 4. Marcel Dekker 12. Wiley Interscience 5. MCB University Press 13. World Scientific Publishing 6. MIT Press 7. Nature Publishing Group 8. Oxford University Press DRTC

24. 1.American Ceramic Society 16.CRC Press 2.American Foundrymen Society 17.Electrochemical Society 3.American Geophysical Union 18.Geological Society of America 4.American Chemical Society 19.IEEE/IEE Electronic Library 5.American Institute of Chemical Engineers 20.Institute of Physics 6.American Institute of Physics 21.Institution of Mining and Metallurgy UK 7.ASTM USA 22.National Geological Society 8.American Oil Chemist Society 23.Optical Society of America 9.American Physical Society 24.Royal Chemical Society 10.American Phytopathological Society 25.Royal Society of London 11.American Society of Civil Engineers 26.Scientific American 12.American Soc. of Mechanical Engineers 27.Seismological Society of America 13.American Society of Microbiology 28.Soc. for Indust. and Appl. Mathematics 14.American Welding Society 29.Society of Chemical Industry UK 15.Canadian Institute of Mining 30.Society of Glass Technology Society Publishers DRTC

25. General Terms and Conditions • CSIR regarded as Subscriber • Publishers/Provider as Licensors • In case access stopped in between for some reason the subscriber: - Get access for period/time as the breakdown OR - Deduct the proportionate amount from the fees • If the publisher sells or transfers ownership to another publisher, the Licensor to provide non- exclusive copy along with volumes published and make them available through publisher’s site. contd.. DRTC

26. General Terms and Conditions …… • Maintain integrity of the licensed products. • Ensure access to and use of licensed products limited to authorized users. • Not responsible for ST, VAT, License fee except for Invoice amount. • Agreed Terms/Conditions not to be altered without mutual consent. • Licensor to indemnify CSIR for losses/claims/ compensation caused by third party. DRTC

27. Terms and Conditions of RFP • Access with the following options - All the journals to all the labs - All the journals to select labs - Select journals to all the labs - Select journals to select labs • Access IP/User Id based • Unlimited access to all users DRTC

28. Suggestions for Refinement: NAL’s Ideas Possibility 1: First Priority a. Full Text journals from Publishers covering multidisciplinary subjects (SD, Springer-Kluwer, Blackwell, Francis Taylor, etc.) b. One or two multidisciplinary bibliographic databases like WOS c. Customized gateway service e.g JCCC (J-Gate) Second Priority a. Full text journals of one or two important publishers in 5 major disciplines (e.g. ACS titles for Chemical Sciences Labs.) b. One major bibliographic database for each of the discipline (e.g. Compendex for Engineering Labs) DRTC

29. Suggestions …… Possibility 2: • Not all journals of all publishers for all labs. • Classify titles of all/selective publishers as: - Core for all labs - Core for selective labs (discipline wise) • Negotiate accordingly with publishers and provide access. • Permission for DDS among labs for the titles not available. contd... DRTC

30. Conclusions • National Consortium, the most practical solution • Consortium efforts should lead to increase in productivity of scientific and research output both in quality and quantity • CSIR Consortia, in future to give access to databases, patents and other documents • Content creation activity in acquisition of digital contents on CD • Electronic submission of theses and dissertations • Integrated interface for searching all digital resources. DRTC

31. Tail Piece “Man can live individually, but can survive only collectively. Hence, our challenge is to form a progressive community by balancing the interests of the individual and that of the society. To meet this we need to develop a value system where people accept modest sacrifices for the common good” A Quote from the Vedas DRTC

32. Thank You DRTC