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Introduction to the Massachusetts Early Childhood Information Syste m

Introduction to the Massachusetts Early Childhood Information Syste m. April 2014. Agenda. History and Vision of the ECIS/RTTT ECIS Goals Business Context Performance Measurement Components of the ECIS ECIS Roadmap. History and Vision of the ECIS/RTTT.

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Introduction to the Massachusetts Early Childhood Information Syste m

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  1. Introduction to the MassachusettsEarly Childhood Information System April 2014

  2. Agenda • History and Vision of the ECIS/RTTT • ECIS Goals • Business Context • Performance Measurement • Components of the ECIS • ECIS Roadmap

  3. History and Vision of the ECIS/RTTT • About PCG and the ECIS Vision (2010) • ECIS development in other states • RTTT-ELC Grant (awarded to MA in 2011)

  4. ECIS Vision From the ECIS Vision Document (June 2011): Provide internal and external policy makers, EEC staff, researchers, and other stakeholders with early childhood data in diverse formats.

  5. ECIS Strategic Goals Goal statement from the Massachusetts RTTT application (October 2011): The development of a comprehensive early childhood information system (ECIS) incorporating all essential data elements is essential for the need for data-driven decision making across state agencies responsible for ensuring children's healthy development, readiness and success for school. Furthermore, the system will be fully inter-operable with the Statewide Longitudinal Data System (SLDS), while other data systems from health, child welfare, and other systems can be linked and made interoperable.

  6. ECIS Value Proposition for EEC Benefits of building an ECIS Data Warehouse… • Provides a persistent vault for EEC enterprise data • Provides a “source of truth” for internal reporting activity, improving the quality of reporting and reducing the reliance on scattered source systems. Reporting benefits • ECIS provides better insight into EEC data, particularly operational, program quality data • Provides the business with a more agile, centralized platform for data, reducing the time required to generate complex, multi-dimensional reports.* • Allows the business to forecast with improved accuracy, reduced effort * Multi-dimensional reporting allows analysis of two categories of data: dimensions (e.g. child, provider, billing) and measurements. Multi-dimensional analysis answers the question: How many active children of Spanish-speaking households where at least one parent is under 20 years of age have been placed in family child care in Boston as of Feb. 1st, 2012?

  7. We Can Leverage Our ECIS to…

  8. Operational Challenge: Reporting • Reporting Requests • IT handles approximately 30 reporting requests per month, each representing 5-40 hrs of development time • Requests have common elements: • Reports around programs • Quality, Licensing • Reports around educators • Reports around children • Services provided, Waitlist, Billing

  9. Technical and Business Components of the ECIS

  10. Technical Components of the ECIS • Applications • Reporting Services and Sharepoint • Dashboarding/Performance Measures • Scalability • Data • Data Warehouse • Specialized Data Marts • Technology • Microsoft SQL Server 2012 • Microsoft Sharepoint 2010 • Microsoft .NET Framework

  11. Performance Measures Examples: • Percentage of programs in QRIS • Percentage of children receiving services in QRIS level 2 or higher programs • Average teacher to child ratio • Percentage of educators with advanced degrees • ED.gov: http://dashboard.ed.gov/dashboard.aspx

  12. ED.gov

  13. EEC Dashboard (Proof of Concept)

  14. In Progress • Report conversion (ongoing) • Publishing reports externally • Child Care Financial Assistance (CCFA) integration • Fiscal data integration

  15. ECIS Activities: 2012 (RTTT Grant Yr. 1) Jan 12 Feb 12 Mar 12 Apr 12 May 12 June 12 July 12 Aug 12 Sept 12 Oct 12 Nov 12 Dec 12 ECIS Planning and Budget Project Manager / Sr. Business Analyst On-boarded 3/19/2012 RTTT Phase 1 Reports: Requirements Report Development ECIS Initial Architecture and Build Data Architect On-boarded 5/8/2012 ECIS Data Warehouse Initial Load 7/31/2012 Report Developer On-boarded 10/8/2012 Iteration 1 Data Warehouse Development Parent Portal Requirements Provider Portal Requirements LEGEND Completed Longitudinal Data System (LDS) – ECIS Data Integration and Support In Progress Not Started

  16. ECIS Activities: 2013 (RTTT Grant Yr. 2) Jan 13 Feb 13 Mar 13 Apr 13 May 13 June 13 July 13 Aug 13 Sept 13 Oct 13 Nov 13 Dec 13 Parent Portal (prototype development) Provider Portal (prototype development) Data Warehouse Development: Iteration 1 Operational ECIS Data Warehouse June 2013 Data Analysis (QA) Legal Approval for Online Content • Phase 3 Reporting Requirements: • Early Warning/Risk Indicator • Formative Assessments/Screening Publish Key Reports to EEC Web Site (public) Publish Initial ECIS Overview Material to EEC Web Site (public) Workforce Reporting Requirements Workforce data integration (PQR, TQ) and Reporting Legacy Report Conversion QRIS/ Waitlist Dashboard Development Dashboard Enhancements Operational Web Service July 2013 Edwin Analytics– Data Integration and Support LEGEND ECIS: Reports UAT Completed Enhancements to Existing ECIS Reports: Drill down, file export In Progress Not Started

  17. ECIS Activities: 2014 (RTTT Grant Yr. 3) Jan 14 Feb 14 Mar 14 Apr 14 May 14 June 14 July 14 Aug 14 Sept 14 Oct 14 Nov 14 Dec 14 CCFA Integration WORKSTReam ECIS / CCFA Integration Planning and Analysis CCFA Integration Implementation FISCAL DATA MART WORKSTReam Fiscal Data Mart Reporting Requirements Fiscal Data Mart Architecture Fiscal Data Mart Development Fiscal Business Intelligence (BI) Legacy Reports: Conversion Complete June 2014 Legacy Report Conversion Sharepoint Integration Reqs. Sharepoint Integration Development ECIS Inter-Agency Requirements ECIS Inter-Agency Architecture Portal Enhancements (Iteration 2) Portal Enhancements (Iteration 3) LEGEND QRIS / LM Integration (tentative) Completed In Progress = CONDITIONAL (PENDING PROJECT ACCEPTANCE) Not Started

  18. Components of an ECIS Report • Self-service Menu Bar • Self-service, sorting and filtering options depending on the specific report. • Reporting Grid • This can be configured more quickly with ECIS, since the data itself is structured to optimize report creation and generation. • Dynamic Charts • The charts are rendered in real time when a user runs a given report, eliminating the need to upload graphics. Report Metadata Provides the user with a description of the data source and any report-specific notes.

  19. ECIS Reports (Demo) • Reports are visible to senior staff for evaluation and feedback • Limited reports to be published in 2014 • Sharepoint RTTT Report Gallery: http://eec-sps-prd-001/general-reports/rttt-reports/SitePages/Home.aspx

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