SECTION 1 SKILLS Preparing a Presentation

2. SECTION 1 SKILLSPreparing a Presentation 1.1 Complete the Presentation Cycle 1.1 Use an Installed Template 1.1 PowerPoint Window 1.2 Choose a Design Theme 1.2 Insert a New Slide 1.2 Close a Presentation 1.3 Open a Presentation 1.3 Navigate in a Presentation 1.3 Plan a Presentation CHECKPOINT 1 1.4 Change Views 1.4 Choose a Slide Layout 1.5 Change the Slide Layout 1.5 Select and Move a Placeholder 1.6 Rearrange, Delete, and Hide Slides CHECKPOINT 2 1.7 Use Help 1.7 Check Spelling 1.7 Use Thesaurus 1.8 Run a Presentation 1.8 Use the Pen During a Presentation 1.9 Add Transition and Sound 1.10 Print and Preview a Presentation CHECKPOINT 3

3. Complete the Presentation Cycle • The process of preparing a presentation in Microsoft PowerPoint generally follows a presentation cycle.

4. Use an Installed Template To start Microsoft PowerPoint 2010: • Click the Start button on the Taskbar. • Point to All Programs at the pop-up menu. • Click Microsoft Office. • Click Microsoft PowerPoint 2010. Start button

5. Use an Installed Template…continued To create a presentation with an installed template: • Click the File tab. • Click the New tab at the Backstage view. • Click the Sample templates option in the Available Templates and Themes section. • Double-click the desired template. New tab

6. PowerPoint Window Quick Access toolbar tabs ribbon File tab scroll box placeholder Slides/Outline pane vertical scroll bar Slide pane Status bar Notes pane View area

7. PowerPoint Window…continued

8. PowerPoint Window…continued

9. PowerPoint Window…continued To save a presentation: • Click the Save button on the Quick Access toolbar. • At the Save As dialog box, select the desired folder. • Type the file name in the file name text box. • Press Enter. Save button

10. Choose a Design Theme To choose a slide design: • Click the Design tab. • Click the More button located at the right side of the Themes thumbnails. • Click the desired theme at the drop-down gallery. More button

11. Insert a New Slide To insert a new slide: • Click the Home tab. • Click New Slide button in the Slides group. New Slide button

12. Insert a New Slide…continued

13. Insert a New Slide…continued

14. Close a Presentation To close a presentation: • Click the File tab. • Click the Close button. Close button

15. Open a Presentation To open a presentation: • Click the File tab. • Click the Open button. • At the Open dialog box, double-click the desired presentation. Open button

16. Navigate in a Presentation To navigate in a presentation using the mouse: • Click the Next Slide button or Previous Slide button on the vertical scroll bar. To navigate in a presentation using the Slides/Outline pane: • Click the Outline tab located toward the top of the Slides/Outline pane. • Click in the desired slide. Previous Slide button Next Slide button Outline tab

17. Plan a Presentation Consider the following basic guidelines when preparing the content for a presentation: • Determine the main purpose of the presentation. • Determine the output. • Show one idea per slide. • Maintain a consistent design. • Keep slides easy to read and uncluttered. • Determine printing needs.

18. CHECKPOINT 1 • This tab displays buttons and tabs for working with and managing files. • File • Home • Insert • Design • The New Slide button is located on which tab? • File • Home • Insert • Design Answer Answer Next Question Next Question • One method to save a document is to use this button on the Quick Access toolbar. • Save • Save As • Open • New • To open a presentation, click this button in the File tab. • Save • Save As • Open • New Answer Answer Next Question Next Slide

19. Change Views To change the view: • Click the View tab. • Click the desired view button in the Presentation Views group. OR • Click the desired view button in the View area on the Status bar. Presentation Views group view buttons

20. Change Views…continued To display slide miniatures in the Slides/Outline pane: • Click the Slides tab in the Slides/Outline pane. Slides tab

21. Change Views…continued To increase the Zoom: • Click the View tab. • Click the Zoom button in the Zoom group. • Click or type the desired percentage at the Zoom dialog box. • Click OK. OR • Position the mouse pointer on the Zoom slider bar. • Hold down the left mouse button. • Drag to the desired percentage. • Release the mouse button. Zoom dialog box Zoom slider bar

22. Choose a Slide Layout To choose a slide layout: • Make the desired slide active. • Click the Home tab. • Click the New Slide button arrow located in the Slides group. • Click the desired layout. New Slide button arrow

23. Change the Slide Layout To change the slide layout: • Make the desired slide active. • Click the Home tab. • Click the Layout button in the Slides group. • Click the desired layout in the drop-down list. Layout button

24. Select and Move a Placeholder To size a placeholder: • Click inside the placeholder. • Hold down the left mouse button and drag a sizing handle to increase or decrease the size. sizing handle

25. Select and Move a Placeholder…continued To use AutoFit options: • Decrease the size of a placeholder so the existing text does not fit within it. • Click on the text that has been decreased in size automatically. • Click the AutoFit Options button. • Select from the list of choices. AutoFit Options button

26. Rearrange, Delete, and Hide Slides To move a slide: • Click the Slide Sorter buttonin the View area on the Status bar. • Click the desired slide. • Drag the slide to the desired position. Slide Sorter view

27. Rearrange, Delete, and Hide Slides…continued To delete a slide: • Right-click the desired slide in the Slides tab in the Slides/Outline pane. • Click Delete Slide in the shortcut menu. shortcut menu

28. Rearrange, Delete, and Hide Slides…continued To hide a slide: • Click the desired slide in the Slides tab in the Slides/Outline pane. • Click the Slide Show tab. • Click the Hide Slide button in the Set Up group. Hide Slide button

29. CHECKPOINT 2 • You can change the view using buttons in this tab. • View • Insert • Design • Slide Show • To copy a slide, hold down this key while dragging the slide. • Shift • Ctrl • Alt • F1 Answer Answer Next Question Next Question • Objects in a slide are generally positioned in this. • templates • styles • themes • placeholders • The Hide Slide button is located in which tab? • View • Insert • Design • Slide Show Answer Answer Next Question Next Slide

30. Use Help To use Help: • Click the Microsoft PowerPoint Help button. • Type the text for the desired information in the PowerPoint Help window. • Click the Search button. Microsoft PowerPoint Help button PowerPoint Help window

31. Check Spelling To complete a spelling check: • Click the Review tab. • Click the Spelling button in the Proofing group. • Change, ignore, or delete highlighted words in the Spelling dialog box. • When the spelling check is complete, click OK. Change button Delete button

32. Check Spelling…continued

33. Check Spelling…continued

34. Use Thesaurus To use the Thesaurus: • Click the desired word. • Click the Review tab. • Click the Thesaurus button in the Proofing group. • Position the mouse pointer on the desired replacement word in the Research task pane. • Click the down-pointing arrow at the right of the desired word. • Click Insert. Research task pane

35. Use Thesaurus…continued To use the shortcut menu to display synonyms: • Right-click on the word. • Point to Synonyms in the shortcut menu. • Click the desired synonym. shortcut menu

36. Run a Presentation To run a presentation: • Click the Slide Show tab. • Click the From Beginning button or the From Current Slide button in the Start Slide Show group. OR • Click the Slide Show button in the View area on the Status bar. From Beginning button From Current Slide button Slide Show button

37. Run a Presentation…continued To use options in Slide Show view: • Move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. • Click the desired button. OR • Click the right mouse button to display the shortcut menu. Slide Show toolbar shortcut menu

38. Run a Presentation…continued To display the Slide Show Help window: • Move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. • Click the Slide button. • Click the Help option. Slide Show Help window

39. Use the Pen During a Presentation To use the pen when running a presentation: • Run the presentation. • At the desired slide, move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. • Click the Pen button on the Slide Show toolbar. • Click the Pen button. • Draw in the slide with the pen. Pen button pen drawings

40. Use the Pen During a Presentation…continued To use the highlighter when running a presentation: • Run the presentation. • At the desired slide, move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. • Click the Pen button on the Slide Show toolbar. • Click the Highlighter button. • Highlight on the slide. Highlighter button highlighting

41. Use the Pen During a Presentation…continued To change the color of the ink: • Run the presentation. • At the desired slide, move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. • Click the Pen button on the Slide Show toolbar. • Click the Ink Color button. • Select the desired color in the palette. Ink Color button

42. Use the Pen During a Presentation…continued To erase the pen markings: • Run the presentation. • At the desired slide, move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. • Click the Pen button on the Slide Show toolbar. • Click the Erase All Ink on Slide button. Erase All Ink on Slide button

43. Add Transition and Sound To add transition to all slides: • Click the Transitions tab. • Click the More button at the right side of the transition thumbnails in the Transition to This Slide group. • Click the desired transition at the drop-down gallery. • Click the Apply To All button in the Timing group. Transitions tab

44. Add Transition and Sound…continued To change transition effect options to all slides: • Click the Transitions tab. • Click the Effect Options button in the Transition to This Slide group. • Click the desired effect option. • Click the Apply To All button in the Timing group. Effect Options button

45. Add Transition and Sound…continued To apply transition timings to all slides: • Click the Transitions tab. • Click in the Duration option box in the Timing group. • Type the desired duration time. • Press Enter. • Click the Apply To All button in the Timing group. Duration option box

46. Add Transition and Sound…continued To add transition sound to all slides: • Click the Transitions tab. • Click the Sound button arrow. • Click the desired option at the drop-down gallery. • Click the Apply To All button in the Timing group. Sound button arrow

47. Print and Preview a Presentation To print a presentation: • Click the File tab. • Click the Print tab. • At the Print tab Backstage view, specify how you want the presentation printed. Print button

48. Print and Preview a Presentation…continued To preview a presentation: • Click the File tab. • Click the Print tab. • View the preview in the right panel of the Print tab Backstage view. Next Page button Zoom to Page button

49. Print and Preview a Presentation…continued To change page setup options: • Click the Design tab. • Click the Page Setup button in the Page Setup group. • Make the desired changes in the Page Setup dialog box. • Click OK. Page Setup dialog box

50. CHECKPOINT 3 • Click this button to replace the selected word with the word in the Suggestionslist box. • Ignore • Delete • Change • Change All • Add sounds with options in this tab. • File • Home • Transitions • View Answer Answer Next Question Next Question • Clicking the Pen button in the Slide Show toolbar turns the mouse pointer into this. • circle • triangle • square • plus sign • The Print tab is located in this tab. • File • Home • Transitions • View Answer Answer Next Question Next Slide