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Ch 4: Revising the draft

Ch 4: Revising the draft. Business Communication Dr. Rodgers. Relevance. Any document can benefit from revision Letter, memo, email, report. Revision strategies. Time Stance Multiple passes Read out loud Objective reader. Coherence. Are paragraphs connected Progression of ideas

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Ch 4: Revising the draft

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  1. Ch 4: Revising the draft Business Communication Dr. Rodgers

  2. Relevance • Any document can benefit from revision • Letter, memo, email, report

  3. Revision strategies • Time • Stance • Multiple passes • Read out loud • Objective reader

  4. Coherence • Are paragraphs connected • Progression of ideas • Transition words • Are paragraphs focused on one idea

  5. Emphasis • The reader should see the most important words first. • Active voice • The first words contain the agent of the action • Rajesh Patel prepared the design for the new pump.

  6. Passive voice • The first words contain the recipient of the action • The design for the new pump was prepared by Rajesh Patel.

  7. Examples • USAO will build a $4 million rock climbing wall. • A $4 million rock climbing wall will be built by USAO. This is not true. Sorry.

  8. Using lists • List comparable items • Use the same grammatical structure • Use words, phrases, or short sentences • Lead into the list with an introduction • Use a transition after the list • Use numbers when rank or sequence is important

  9. Language • Clear • Concise • Unbiased • Plain

  10. Avoid affectation • Don’t use pretentious language to impress • Don’t use a lot of words to cover up a lack of knowledge • Don’t imitate the poor writing of supervisors • Don’t talk over the knowledge level of your readers

  11. PROOFREAD

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