Tips For Running a Successful Blood Drive

1. Tips For Running a Successful Blood Drive TERUMO PENPOL LIMITED

2. Tips For Running A Successful Blood Drive • Utilize officers of the organization to get the world out • Confirm site arrangements and check that the blood drive team has access to the building • Appoint blood team members who have time and desire to participate • Hold blood team meetings to distribute materials and educate volunteers on the process • Promote the blood drive using all PR vehicles available • Recruit donors on a one-to one basis so that everyone has been asked and provide periodic reports to key management personnel • Think about who will be donating at your drive and cater to their needs • Make arrangements to entertain children so parents of young children can donate easily

3. Tips For Running A Successful Blood Drive • Offer pick up and delivery service so the elderly and disabled can participate • Be creative and wrap your drive around a theme • Offer pick up and delivery service so the elderly and disabled can participate • Be creative and wrap your drive around a theme • Schedule donors for specific appointment times to lower rate of “Walk –ins” and “no –shows” • Make your donor count report as accurate. Staffing for your blood drive is based on the number of expected donors • Send reminder cards to scheduled donors and make reminder calls • Always say thank you to all Donors

4. Planning-8-12 weeks before the camp • Blood Drives Take Coordination and advance Planning . • Make a list of the organization’s population (including names and location ) to be solicited and estimate the participation level. • If the organization has run previous drives, obtain • Conduct a tour of the site to check traffic flow, space requirements ,rest room access, telephone service ,etc • Check available publicity materials and arrange news articles, posters or any needed supplies, • Talk to security personnel about specific arrangements for the drive ie special parking requirements and building access • Reconfirm room arrangements

5. Planning 4-8 weeks before the camp • Get the team together • Contact key organization officers with goals, plans and their required support • Make a list of what you have to do ensure a smooth flowing blood drive • Notify organization members of the upcoming blood drive and ask for their support • Organize team leaders for public drive and for recruiting donors. • Team Leaders may be solicited from the officers of organization • There should be one team leader for about every 25 Donors • Arrange the date of the team leaders kick off meeting

6. Planning 3-4 weeks before the camp • Hold Team Leaders Kick of meeting • Establish specific goals for each team leader • This will help each team leader to be more focused and efficient • Hand out a list of the organization’s members to each team leader at the kick off meeting. • It’s important to stress each team leader’s goal • Outline detailed timetable and reporting system

7. Two weeks before start scheduling • Have Team Leaders make personal visits to organization members • Direct contact has proven the most effective strategy to getting a large turnout • As with every major event, you can assume a 20 % cancellation rate. In theory, if you plan on having 100 donors recruit 125 persons • Schedule appointments for donors based on their stated time preference but keep the schedule level cutting back at meal breaks • Have team leaders forward appointment lists to the individual who will make up the master timetable • Remind scheduled donors of location date and time of their appointment • Give frequent updates to all team leaders

8. One week before make arrangements • Reconfirm the room reservation for the drive with the building management • Make sure that there is a working telephone on location • Remind security that the blood service staff will be entering the building on the day of the drive • Provide a “pre-drive” report to key officers in the organization to inform them about room arrangements, security and predicted donor population • Reminder appointment cards should be sent to all donors

9. One Day Before Last Minute Details • Team Leaders should call donors to remind them of their appointment. • This is the last reminder with a personal touch • Schedule a walk through with the facilities maintenance department • Clear reserved rooms of excess furniture and make sure the reception/waiting area has been arranged for the donors • Post signs directing donors to the blood drive • Remind security about the blood drive so they can let Blood Centre Personnel in and out of the building and direct donors to the donation site

10. Blood Donation Camp Day • The coordinator should be at the site 60 minutes before the first scheduled appointment to greet the blood collection personnel and to handle any last minute details • As the donor arrive, someone should be there to check off the donor’s name on the appointment schedule • Assign someone to make reminder calls to scheduled donors who are not present at their scheduled appointments • Thank all participants as they leave whether or not they were able to give blood • Notify building management when the last appointment is finished

11. Day after drive • Send Thank You letters to Donors. The donors who participated this time this will probably donate in future • Prepare “Thank You” letters to team leaders for their assistance and support • Follow up with “no-shows”. Kindly ask why they did not come to donate • May be you can ease their fear for next year • File all your notes and paper work generated during the drive. • They will be helpful when organizing another drive

12. Tips For Signing Up Donors • Talk to each potential donor in person face to face • Personal contact is the only way to be sure that potential donors realize how important their donations are and how many people they may be helping • Be Enthusiastic :Your commitment will become their commitment • Be confident: You are asking people to do something that will help other people and make them feel good about themselves • Be prepared: Know the day, date and time of your blood drive, have enough brochures on hand for your calls. Know where the drive will be held • Incorporate the entire community: Place posters or flyers in well trafficked retail locations • Use an opening phase: We are sponsoring a blood drive in two weeks .If you just give one hour of your time to donate blood, you will be helping as many as four people who are fighting for their health and their lives. When would it be most convenient for you?

13. Tips for responding to possible donor objections • I don’t like doctors, needles, etc Acknowledge their fear: “I understand your concern, many people are nervous about donating blood”. Give reassurance ,draw upon your own donation experiences: “Here is what to expect: you will register ,giving your name ,address and other basic information. Next ,your health history will be taken. The blood donation itself lasts for five to ten minutes. The needle will feel like a mild pinch and that is all, Afterwards, you will rest for a short while, and have some coffee or juice and may be a biscuit or two” I am too Busy Inform them “ I know how busy you are, many of us are. But we give blood anyway because it is urgently needed. It only takes about an hour” I would donate but unfortunately I will not be around that day Thank them for their good intention. Inform them of the approximate time of the next drive

14. Tips for responding to possible donor objections I have a medical condition which prevents me from donating blood Share current pre screening guidelines You can get AIDS when you give blood Inform them that you can’t get AIDS or any other diseases when you give blood. The material including the needle used for your donation are new,sterile,disposable and used only once by you for your donation.The skilled Technicians wears gloves,You are not exposed to anyone else’s blood.

15. Tips for responding to possible donor objections