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Bringing your club and society elections to life Fiona Ellison & Rosie Hunnam

Bringing your club and society elections to life Fiona Ellison & Rosie Hunnam NUS Student Opportunities team. Learning objectives. Learning objectives. Develop your understanding of the importance of club and society elections in driving quality in student opportunities

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Bringing your club and society elections to life Fiona Ellison & Rosie Hunnam

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  1. Bringing your club and society elections to life Fiona Ellison & Rosie Hunnam NUS Student Opportunities team

  2. Learning objectives

  3. Learning objectives Develop your understanding of the importance of club and society elections in driving quality in student opportunities Identify ways to improve different elements of the elections process Improve your confidence in technical terminology relating to democratic procedures Reflect on good ideas from other students’ union

  4. Bringing your club and society elections to life

  5. Why is this important? NUS work on democracy SU developments with club & society elections Increase engagement with elections Quality Staff & officer involvement Providing a great experience

  6. Before the election

  7. Before the election: procedures Students’ union election procedures - useful Use the club/society constitution Make it watertight When will club & society elections take place?

  8. Before the election: rules to consider Who can be on committee? Leeds University Union: club/soc membership must be at least 70% current Leeds Uni students. ‘Top three’ committee positions must be current students. Quorum The number of voters required to make the election representative of the membership and therefore valid New members What are the committee positions? Appointment vs. election

  9. Before the election: people Who is responsible for club & society elections? Vote now!

  10. Who is responsible for club & society elections? • Society/club staff • SU democracy team • Sabbatical officers • SU senior managers • Club/society committee

  11. Who is responsible for club & society elections? • Returning Officer • Responsible for the election, ensuring that it is fair • How much do you manage your club & society elections? • Staff/officer capacity • SU priorities • Students’ needs

  12. Before the election: training Training on how to run elections Training for election candidates How is training delivered? Face to face (individuals, groups/committees) Online Handout (written information)

  13. Before the election: promotion What do you need to promote? Election rules & procedures Open of nominations Election/AGM date

  14. Before the election: promotion Election rules & procedures Explain to committees multiple times Combine printed materials, online, & in-person Don’t forget to tell the club/society members

  15. Before the election: promotion Open of nominations Make it easy Combine with officer elections?

  16. Before the election: promotion Open of nominations Make it easy Combine with officer elections? Talk about skills and experience Talk about being on committee all year Liberation & elections

  17. Before the election: insight Emma Green NUS Development, Training & Events Officer (Liberation)

  18. Before the election: promotion Election/AGM date Election dates AGM?

  19. The election

  20. The election: how to Different ways to conduct an election: Online Paper ‘hands-up’ How do your clubs and societies conduct their elections? Vote now!

  21. The election: ATV/STV NUS recommend ATV (Alternative Transferable Voting) or STV (Single Transferable Voting) Why? Fair method Used in your officer elections and in NUS elections How to do it? Watch this video!

  22. ATV elections video

  23. The election: event Online elections – why do an event? Sense of occasion Opportunity for discussion about club/society Start of outgoing/incoming committee handover

  24. The election: event Top tips for good election/AGM events: Welcome Sign-in sheets/register Returning Officer Timely Fun!

  25. After the election

  26. After the election: paperwork Paperwork Important Annoying! So make it… …easy …quick to complete …accessible & give them a deadline

  27. After the election: handover, induction, & training Student Opportunities Resource Hub guidance on: - handover & training development planning Essential part of elections process Crucial for improving quality of clubs and societies

  28. Questions?

  29. What next? Get in touch: fiona.ellison@nus.org.uk - @Fiona_Ellison Rosie.hunnam@nus.org.uk - @RosieHunnam Sign up to the next webinar – “Developing your recreational sport provision” 20th March, 12-1pm Explore the student opportunities resource hub: studentopportunities.nus.org.uk Complete the short webinar survey

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