ALMS Training Coordinator (TC) Role Training

1. ALMS Training Coordinator (TC) Role Training 2018/04/30

2. Topics • After receiving this training, Training Coordinatorswill be able to: • Search for People Learner’s ALMS Profile • Access Learner’s Lesson Level Learning Page • Access Learner’s Detailed Training Record (DTR) • Access Learner’s Courses or Certifications • Run ALMS TC Reports • The training will conclude with: • Summary • ALMS Helpful Hints

3. Access Search for People How to find a Learner by Accessing the Search for People screen

4. Access Search for People • Click the “Admin” icon.

5. Access Search for People (Simple Search) • Enter the Learner’s full name, or last and first name.

6. Access Learner’s ALMS Profile (Simple Search) (Cont.) • Click “Search” button and results are displayed at bottom.

7. Access Search for People (Advanced Search) • Click the “Advanced Search” link to access the advanced “Search for People” data input fields.

8. Access Learner’s ALMS Profile (Advanced Search) (Cont.) • Enter the Learner’s First and Last name, or • Enter the learner’s AKO Username and click Search.

9. Access Learner’s ALMS Profile (Advanced Search) (Cont.) • Search Results are displayed.

10. Access/View Learners’ Profile Access Learner’s ALMS Profile

11. Access Search for People • Click the “Admin” icon to access the “Search for People” screen.

12. Access Search for People • Click the “Advanced Search” link to access the Advanced Search data input fields.

13. Access Learner’s ALMS Profile (Advanced Search) (Cont.) • Enter the Learner’s “First Name” and “Last Name,” or • Enter the Learner’s AKO “Username” and click “Search.”

14. Access Learner’s ALMS Profile (Advanced Search) (Cont.) • Search Results are displayed. • Click the “Profile Information” link.

15. Learner’s ALMS Profile Page • Learner’s ALMS Profile page.

16. Access Learner’s Lesson Level Learning Access Learner’s assigned Lesson Level Learning

17. Access Learner’s Lesson Level Learning (Cont.) • Click the “Admin” icon to access the “Search for People” screen.

18. Access Search for People (Simple Search) • Click the “Advanced Search” link to access the Advanced Search data input fields.

19. Access Learner’s Lesson Level Learning (Cont.) • Enter the Learner’s “First Name” and “Last Name” or • Enter the Learner’s AKO “Username” and click “Search.”

20. Access Learner’s ALMS Profile (Advanced Search) (Cont.) • Click the “Profile Information” link.

21. Learner’s Profile Page Lesson Level Learning (Cont.) • Click the “Lesson Level Learning” link.

22. Learner’s Lesson Level Learning Page • Mouse over the “Actions” link to open the “Actions” pop-up bubble. • Click the “View Contents” link.

23. Progress Report of Learner’s Lesson Level Learning • Topic “Learning Assignments” status. • Click the “Cancel” link which will return you to previous page.

24. Access Learner’s Detailed Training Record (DTR) • Access Learner’s Detailed Training Record (DTR)

25. Access Learner’s Detailed Training Record (DTR) (Cont.) • From your Homepage, click the Admin Icon to access the “Search for People” screen.

26. Access Learner’s Detailed Training Record (DTR) (Cont.) • Click the “Advanced Search” link to access the Advanced Search data input fields.

27. Access Learner’s Detailed Training Record (DTR) (Cont.) • Enter the Learner’s “First Name” and “Last Name or • Enter the Learner’s AKO “Username” and click “Search.”

28. Access Learner’s Detailed Training Record (DTR) (Cont.) • From the “View” column of the “Search Results” section, click the “Profile Information” link.

29. Access Learner’s Detailed Training Record (DTR) (Cont.) • From the Learner’s profile page, click the “Detailed Training Record” (DTR) link.

30. Access Learner’s Detailed Training Record (DTR) (Cont.) • To expand your results, clear the “From” field, click on the “Calendar” icon to display the calendar pop-up window. • In the “Calendar” pop-up, click the “Clear” link. • On the DTR page, click the “Search” button.

31. Access Learner’s Detailed Training Record (DTR) (Cont.) • Mouse over the completed Topic “Actions” link. • In the “Actions” pop-up bubble, click the “View Content” link.

32. Access Learner’s Detailed Training Record (DTR) (Cont.) • Completed Topic Progress Report. • Click "Cancel" to return to the (DTR) screen.

33. Access Learner’s Detailed Training Record (DTR) (Cont.) • Mouse over the completed Topic “Actions” link. • Click the “Print Certificate” link.

34. Access Learner’s Detailed Training Record (DTR) (Cont.) • Click the “Print” link, for the Topic “Certificate of Completion.”

35. Access Learner’s Courses or Certifications Access Learner’s Courses or Certifications

36. Access Learner’s Courses or Certifications (Cont.) • From your Homepage, click the “Admin” icon to access the “Search for People” screen.

37. Access Learner’s Courses or Certifications (Cont.) • Click the “Advanced Search” link to access the advanced search data input fields.

38. Access Learner’s Courses or Certifications (Cont.) • Enter the Learner’s “First Name” and “Last Name” or the Learner’s AKO “Username” and click “Search.”

39. Access Learner’s Courses or Certifications (Cont.) • From the “View” column of the “Search Results” section, click the “Profile Information” link.

40. Access Learner’s Courses or Certifications (Cont.) • From the Learner’s “Profile” page, click the “Courses or Certifications” link.

41. Access Learner’s Courses or Certifications (Cont.) • Mouse over the completed “Course or Certification” “Actions” link. • In the “Actions” bubble, click the “Print Certificate” link.

42. Course Certificate of Training • Click the “Print” link, for the completed Course or Certification.

43. Access ALMS TC Role Reports • ALMS TC Role Reports

44. Access ALMS TC Role Reports (Cont.) • From your “ALMS Homepage,” click the “Admin” icon to access the “Search for People” screen.

45. Access ALMS TC Role Reports (Cont.) • From the “Search for People” page, click the “Reports” link.

46. Access ALMS TC Role Reports (Cont.) • Click the “Category” drop-down arrow to open the menu. • Select the “Learners” category which will populate the field shown in the next visual.

47. Access ALMS TC Role Reports (Cont.) • Click the “Search” button, the “Learners” category reports will be displayed.

48. Access ALMS TC Role Reports (Cont.) • Locate the “ALMS Training Requirements Report By Organization” report, and mouse over the “Actions” link. • In the “Actions” bubble, click the “Execute” link.

49. Access ALMS TC Role Reports (Cont.) • In the “Domain” data field enter the first two (2) characters of the domain name, and click the “Magnify” glass icon. • Click the return search domain name to populate the “Domain” data field. • Note: To display all the “Domains,”click on the “Picker” icon.

50. Access ALMS TC Role Reports (Cont.) • In the “Organization” data field, enter characters of the organization, and click the “Magnify” glass icon. • Click the return search organization to populate the “Organization” data field. • Note: To display all the “Organizations,” click on the “Picker” icon.