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Administration Budget Proposal

Administration Budget Proposal. 2011-12 School Year. Overview. Budget Challenges Enrollment Decline State Budget Reductions to Date Assumptions and Deficit Projections House and Senate Proposals; Basis for Planning Balance Sheet Steps to Developing the Budget

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Administration Budget Proposal

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  1. Administration Budget Proposal 2011-12 School Year

  2. Overview • Budget Challenges • Enrollment Decline • State Budget Reductions to Date • Assumptions and Deficit Projections • House and Senate Proposals; Basis for Planning • Balance Sheet • Steps to Developing the Budget • Policy Recommendations to Solve for Deficit • Reduction in Force

  3. Recent Financial Challenges • State funding reductions have forced Olympia School District (OSD) to cut expenditures year-after-year. • In the last 5 years, OSD has cut programs by $6 million. • Total revenue (state, federal, local) in the current school year is $1.2 million less than 2008-09 SY.

  4. OSD Has Already Belt-Tightened • We are the 33rd largest district, but our teachers’ income is ranked 106th in our state. • Our administrative costs are below average. If we expended the statewide average amount on administration, we would spend $653,000 more. • We have saved $640,000 over 2 years on utility costs. • We will do more to reduce costs and protect classrooms: switch copier contracts, reduce utility costs further, furlough administrative staff, for example. • More belt-tightening will not save the millions needed.

  5. Financial Challenges for 2011-12 SY • Enrollment is slowly declining, generating less in state funding. • $2.7 million in ARRA Stimulus funds (provided over 2 years) have expired. • State Reductions already enacted: • State has confiscated 14% of OSD reserve ($671,000). • State has increased class size at K-3 by 2 students (4th grade by a partial student); reduces state formula funding. • State has confiscated $1.9 million in EduJobs federal funds (by reducing state funds by $1.9 million). • State law caps local levy collections; in 2012 OSD cannot collect all of levy approved by voters.

  6. OSD Enrollment is Declining

  7. Highlights of Major Changes to OSD Funding

  8. State-Funded Class Size *Represents historical staffing allocation formula; Overload is variable by content.

  9. OSD 2010-11 Ending Fund Balance

  10. Bottom Line for OSD in 2011-12 SY Estimate as of 5/2/11, assuming House-proposed budget: • Budget deficit of $2.364 million to solve for 2011-12 SY. • Lowest reserve in OSD recent history.

  11. What are the steps to develop the budget? Budget Development Steps

  12. Developing the 2011-12 SY Budget • Identify our revenue for 2011-12 SY. • Identify the cost to provide generally the same program in September 2011 as providing in March 2011—Maintenance Level Budget. • Includes increases in budget that are not policy driven, e.g., utilities inflation. • Includes reduction in budget to reflect prior Board intent, e.g., elimination of one-time funding items in 2010-11. • Includes reduction in budget to accommodate enrollment decline or student-based staffing changes, e.g., special programs fewer use of paraeducator hours. • Identify and solve our deficit.

  13. Major Maintenance Items • Enrollment decline drives lower staffing • 8.2 fewer elementary staff • 4.0 fewer secondary staff • 1.7 fewer special education-endorsed staff • Utilities, $72,000 higher • Transportation fuel, $105,000 higher • Insurance, $58,000 higher • Take 1-time expenditures out of budget • August 2010 workshop day • 3 free Full-day Kindergarten classrooms • $20,000 for safety investments

  14. What steps does the Administration propose to solve the deficit? Administration Recommendations

  15. Goals • Retain services to students where ever possible. • Prioritize academics, especially math and reading intervention. • Keep kindergarten class size as low as possible in light of state increases in class size funding. • As small a reduction-in-force (RIF) as possible. • Retain Board policy for a 3% reserve. • Include a contingency fund for inevitable Fall adjustments.

  16. Highlights of Administrative Proposal • More efficient bell schedules to reduce transportation costs. • Continued progress to improve access to aligned intervention materials for math and reading to help struggling students. • Expanding emphasis on math and science at the middle school level. • Kindergarten class size of 23 or lower.

  17. Highlights of Non-Classroom Reductions • Administration, 3%. • New bell schedules, more efficient transportation, $130,000. • Athletics and Activities; $72,000. • Custodial hours and substitute custodians; $115,000. • Building supplies by 10-15%; $100,000. • New Fees: Preschool, on-line education, zero-period courses, breakfast/lunch. • Facility rental fee increases; $21,000.

  18. Highlights of Student and Classroom-Related Reductions • Reduce PATS by adjusting start and end times according to new bell schedule; 1 hour, 20 minutes reduction in service per week. • Reduce preschool teacher time devoted to home visits and extra planning. • Increase elementary class size by about 2 per class in grades 1-5. • Increase secondary class size by 1.3 students per teacher; average of 30 per teacher/section.

  19. What number of certificated instructional positions are being eliminated? How many OSD employees will be impacted? Reduction in Force

  20. Reduction-in-Force Reconciliation

  21. Questions

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