RESEARCH PERFORMANCE PROGRESS REPORT (RPPR)

1. RESEARCH PERFORMANCE PROGRESS REPORT (RPPR) NIH's & NSF's Implementation of the RPPR Presented By: Nadira Clarke: nadira.clarke@yale.edu David Gillich: david.gillich@yale.edu Office of Grant and Contract Administration March 11, 2013

2. Agenda • Background • NIH RPPR • Components • Guidelines • GCA Procedures • Demo • Progress Report Additional Materials (PRAM) • Resources • NSF RPPR • Guidelines • Demo • Progress Report Additional Materials (PRAM) • Resources

3. Background OMB Circular, Cost Principles for Educational Institutions 2 CFR, Part 215 http://www.whitehouse.gov/sites/default/files/omb/assets/omb/fedreg/2005/083105_a21.pdf • National Science and Technology Council (NSTC) Initiative • Create consistency across federal agencies in administering their research awards. • Facilitate the development of a common electronic solution for collecting the information. • Replace current reporting formats. • Does not change the performance reporting requirements in 2 CFR part 215 (OMB Circular A–110)

4. NIH RPPR: Components • Collects the following categories of information: • Standard Cover Page • Mandatory Component (Accomplishments) • Optional Components (Agency Specific) • Agencies will utilize standard instructions developed for each category, but may also provide additional program-specific instructions necessary to clarify requirement for a particular program Important Note: Adhere to Agency Specific Instructions

5. NIH RPPR: Guidelines • DHHS - NIH and Other Public Health Service (PHS) Agencies • Dept of Human Svc (DHS) • Dept of Correction (DOC) • Dept of Defense (DOD) • Dept of Energy (DOE • National Institute of Justice/Office of Justice Programs • DoEd/Institute of Education Sciences • Dept of Justice (DOJ) • Office of Justice Programs • Environmental Protection Agency (EPA) • National Aeronautics and Space Administration (NASA) • Natl Endowment for the Humanities (NEH) • NSF • US Drug Administration (USDA) • Forest Service • Natl Institute of Food and Agriculture (NIFA) PHS Agencies and NSF are implementing now.

6. National Institutes of Health Research Performance Progress Report Effective NOW; expanding 4/18/13

7. NIH RPPR: Guidelines • Replaces: • the Public Health Service (PHS) Non-competing Continuation Progress Report (PHS 2590) and • the Ruth L. Kirschstein National Research Service Award Individual Fellowship Progress Report for Continuation Support (PHS 416-9).

8. NIH RPPR: Guidelines • Similarities eSNAP vs. RPRR • Describes progress, study results, the significance of the findings, and any significant changes. • Pre-populates information from NIH systems. • MyNCBI publications list displayed. • Detailed budget not required. • NIH policy requirements requested.

9. NIH RPPR: Guidelines • Differences eSNAPvs. RPRR • Separate screens for reporting components. • Non-SNAP awards budget component is a SF424(R&R) Budget. • Uses checkbox, text box, PDF, or selecting “Nothing to Report.” • Required information for all foreign collaborations. • Effort rounded to nearest whole person month. • Location required for competitive revisions/administrative supplements associated with the award. • Public Access compliance status displayed • Other support required only if changed from prior reports • Link to Notice of Award • Streamlined ClinicalTrials.gov reporting information

10. NIH RPPR: Guidelines RPPRs Required

11. NIH RPPR: Guidelines • Status of NON-SNAP Applications • NIH is currently working on the implementation of the RPPR for non-SNAP awards • Paper PHS 2590 must be used for progress reports for awards that require annual budgets, e.g.,: • Training (T) awards, • most multi-project awards • P01 • P30 • P50

12. NIH RPPR:Guidelines • Due Dates are the same as today • Available in the eRA Commons Status system • Available in the eRA Quick Queries system. • Automatic email notifications sent to the PD/PI prior to due date. • SNAP - 45 days prior to the start of the next budget period • Fellowships - two months prior to the start of the next budget period. • Notice of Award (NoA) May indicate a different due date which supersedes the above dates. Grantees should consult the NoA to determine when SNAP procedures apply.

13. NIH RPPR:Guidelines • RPPR Structures A. Cover Page B. Accomplishments C. Products D. Participants E. Impact • Changes • Special (NIH) Reporting Requirements H. Budget – SF424 (R&R) forms

14. NIH RPPR: Guidelines • RPRR Features • Report Data Entry • Text boxes • PDF files • Nothing to Report/Not applicable • No Change • Special Characters • Data fields and text entry boxes only support ASCII characters: Greek letters, mathematical equations, images, and so-called “rich” text (including bold, italic, underline, superscript, subscript, strikethrough, etc.) are not permitted.

15. NIH RPPR: Guidelines • RPPR Features • Data or Text Box, and PDF Size Limits • Limit text responses to no more than one page, or approximately 2,800 characters. • Text boxes contain a limit of no more than 8,000 characters (3 pages) • PDF file attachments do not have page limits, but may not be more than 6 megabytes (6MB). • PDF attachments utilized only to provide considerable detail • PIs are encouraged to be concise and avoid unnecessary detail.

16. NIH RPPR Guidelines • RPPR Features • PDF Attachments and File Names • PDF files can be attached to the appropriate component in the progress report. • PDF’s used to preserve document formatting. • PDF attachments must be submitted as individual files. • eRA systems cannot support “Bundling” or “Portfolio” features at this time. • PDF paginated discouraged. • Descriptive file names - 50 characters or less - no special characters.

17. NIH RPPR: Guidelines • RPPR Features • Style • Use English and avoid jargon. • Abbreviations and language that may not be known to the broader scientific community should be avoided unless clearly defined. • Internet Web site addresses (URLs) should not be used unless provided under C.2

18. GCA Procedure Proposal Development (PD) • Create RPPR in Commons • Create child record and route to PI, department and GCA • Submit thru Commons Non-Proposal Development (PD) • Create RPPR in Commons • Submit fully signed TranSum to GCA • Submit thru Commons

19. http://grants.nih.gov/grants/rppr/rppr_screen_shots.pdf eRA COMMONS - Demo

20. NIH RPPR Guidelines - PRAM

21. NIH RPPR: PRAM • Non-compliant RPPR • Typically, missing its publications information. • Alert email generated to PI and GCA • Link opened automatically when RPPR Access PRAM link from Status Screen • Allows for text entry of 2,000 characters • Route and submit functionality are identical to functionality for RPPR • Certification text when forwarding or submitting • Must be submitted by SO or PD/PI with submit authority

22. NIH RPPR: Reminders • Progress reports are required to continue support of a PHS grant for each budget year within a competitive segment. • RPPR is not used for submitting a Final Progress Report. • Data either entered directly into text boxes or uploaded as PDF files. • Text exceeding 8,000 characters is cut to 8,000 when using the cut and paste feature. • PDF file uploads (attachments) do not have page limits, but may not be more than 6 megabytes (6MB). • Remember to click SAVE button, system does not autosave. • Publications must be entered through MyNCBI, which will filter in RPPR • PDF attachment s may include non-ASCII characters, “rich” text, or images.  Text boxes may not. • Progress Report Additional Materials (PRAM) is required if non-complaint publications are submitted in the RPPR.

23. NIH RPPR: Resources • RPPR Data Dictionary. • http://www.nsf.gov/bfa/dias/policy/rppr/data_dictionary_guide_aug12.pdf • http://www.nsf.gov/bfa/dias/policy/rppr/data_dictionary_aug12.pdf • NIH • Yale MyNCBI help • Questions or need help complying with the NIH Public Access Policy, Pease contact Denise Hersey at the Cushing/Whitney Medical Library http://guides.library.yale.edu/nihpolicy • My NCBI – How To Youtube video • http://www.youtube.com/watch?v=ks46w3mNAQE • NIH RPPR Page • http://grants.nih.gov/grants/rppr/index.htm • To determine which progress reports are due • http://era.nih.gov/commons/quick_queries/index.cfm#progress • System issues or comments • eRA Help Desk • Content questions or comments • E-mail GrantsPolicy@od.nih.gov • RPPR Screenshots • http://grants.nih.gov/grants/rppr/rppr_screen_shots.pdf • Non-SNAP Report updates • NIH Guide for Grants and Contracts.

24. National Science FoundationResearch Performance Progress Report Effective 3/18/13

25. NSF RPPR:Guidelines Similarities Differences • Submitted through FastLane • Submitted by PI’s • Demographic information required for all significant participants • Late submission of reports will result in delay of award modifications • Project requests for not only PI but also any co-PI’s associated with that PI. • Research.gov • Project reporting dashboard • Structured collection of data • Rich text editor • PDF upload to support images, charts, and other complex graphics • Improved citation search through Thomson Web of Science • Special reporting requirements are controlled by solicitation • PI no longer provides demographic information about significant participants

26. NSF RPPR:Guidelines • Due dates are the same as today: • RPPR - 90 days before the budget period (reporting period) end date, unless specified in notice of award • Final Project Reports are due at 12:00 am EST the day after the final award expiration date.

27. NSF RPPR:Guidelines • RPRR Structure • Mandatory Category: • Accomplishments: What was done? What was learned? • Optional Categories: • Products: What has the project produced? • Participants & Other Collaborating Organizations: Who has been involved? • Impact: What is the impact of the project? How has it contributed? • Changes/Problems • Special Reporting Requirements (where applicable) • Appendix 1: Demographic Information for Significant Contributors

28. http://www.research.gov/common/attachment/Desktop/NSF_RGov_RPPR_ScreenshotsandInstructions_102412.pdfhttp://www.research.gov/common/attachment/Desktop/NSF_RGov_RPPR_ScreenshotsandInstructions_102412.pdf RESEARCH.GOV - DEMO

29. NSH RPPR: PRAM • Reminders • FastLane login will grant access to Research.gov • Data is either entered directly into text boxes or uploaded as PDF files • PDF file size limited to: • 5MB for Products and Accomplishments section • 10MB for the Special Requirements section • Demographic information on project participants no longer collected in reports. Separate email generated to individuals. • Project participants as well, so their information is automatically pre-populated • System provides pre-populated information that must be verified. • Reports contain a progress indicator field, used to demonstrate level of report completion.

30. NSF: RESOURCES • RPPR Data Dictionary. • http://www.nsf.gov/bfa/dias/policy/rppr/data_dictionary_guide_aug12.pdf • http://www.nsf.gov/bfa/dias/policy/rppr/data_dictionary_aug12.pdf • NSF • Research.gov Help Desk NSF RPPR Page • http://www.research.gov/research-portal/appmanager/base/desktop?_nfpb=true&_pageLabel=research_page_n_about_por • Rgov@nsf.gov or 1-800-381-1532 • Step by step guidance • http://www.research.gov/common/attachment/Desktop/NSF_RGov_RPPR_ScreenshotsandInstructions_102412.pdf • FQA’s • http://www.research.gov/common/attachment/Desktop/RPPRFAQs12313.pdf

31. Questions Contact: Nadira Clarke: nadira.clarke@yale.edu David Gillich: david.gillich@yale.edu