PowerPoint Lesson 5 Editing and Formatting Slide Content

1. PowerPoint Lesson 5Editing and Formatting Slide Content Microsoft Office 2010 Advanced Cable / Morrison

2. Objectives • Customize the AutoCorrect list. • Create a custom dictionary. • Insert symbols and adjust character height. • Number paragraphs and customize bullets. 2 2

3. Objectives (continued) • Format items for progressive disclosure. • Create an interactive text box. • Modify SmartArt graphics. • Organize slide content and create a summary slide.

4. Vocabulary • Hot spot • Image map • Progressive disclosure • Summary slide 4 4

5. Editing and Proofing the Text • Having correct spellings in presentations is very important. • PowerPoint offers several features to help you proof the text you add to slides: • Tools to check spelling and grammar • Tools to check capitalization • Tools to check formats

6. Editing and Proofing the Text (continued) • Customizing the AutoCorrect List • The AutoCorrect feature will automatically correct commonly misspelled words. • You can add additional words to correct to the AutoCorrect list. • You can create exceptions in the AutoCorrect list so that certain terms or phrases will not be automatically corrected.

7. Editing and Proofing the Text (continued) • Creating a Custom Dictionary • You can create a new custom dictionary and add words to it. Custom Dictionaries dialog box

8. Improving the Readability of Slide Content • Using symbols and characters can help to explain the content in a presentation and make the text easier to read. • Adjusting the height of the font characters can improve readability. • You can number lists to indicate a sequence or a ranking of content.

9. Improving the Readability of Slide Content (continued) • Inserting Symbols and Adjusting Character Height • Inserting special characters and symbols can improve the readability of the slide content. • You can easily adjust the character height to make the text easier to read. • Equalize Character Height option • The selected characters are expanded to fill the height of the line of text

10. Improving the Readability of Slide Content (continued) • Inserting Symbols and Adjusting Character Height • Symbol dialog box

11. Improving the Readability of Slide Content (continued) • Formatting Bulleted and Numbered Lists • You can customize the bullets of a bulleted list using a symbol. • You can replace the bullets with numbers. • When applying the numbering format, the items are automatically numbered.

12. Improving the Readability of Slide Content (continued) • Formatting Bulleted and Numbered Lists(continued) • Numbered tab in the Bullets and Numbering dialog box

13. Formatting Progressive Disclosure • Progressive disclosure isa technique that reveals slide content in increments. • To format slide content for progressive disclosure, apply customized animations. • PowerPoint provides numerous animations for entrance, emphasis, exit, and motion path effects.

14. Formatting Progressive Disclosure (continued) • Animation Pane

15. Adding Interactive Features to theSlide Content • Adding an interactive feature can help to make a slide show more interesting and a presentation more practical. • Adding ActiveX Controls to the Slide • ActiveX controls enable you to create interactive objects on a slide. • ActiveX controls are found on the Developer tab.

16. Adding Interactive Features to theSlide Content (continued) • Modifying SmartArt Graphics • You can reorder and resize the shapes in a SmartArt graphic. • You can convert a SmartArt graphic to shapes.

17. Adding Interactive Features to theSlide Content (continued) • Modifying SmartArt Graphics (continued) • An image mapis a graphic that contains multiple hyperlinks on various parts of the image without dividing the graphic into separate objects. • A hot spot is a hyperlink created for a part of the image map.

18. Adding Interactive Features to theSlide Content (continued) • New shape positioned over the G-force SmartArt graphic object • Modifying SmartArt Graphics (continued)

19. Organizing the Presentation Content • The Outline tab enables you to organize slides and edit the slide text. • You can add new slides to a presentation • You can add new text to a slide • You cannot add or edit graphic • A summary slidereviews the topics in a presentation. • Can be used as an introduction to or a review of the presentation

20. Summary In this lesson, you learned: • To ensure that commonly used words are spelled correctly, you can customize the AutoCorrect list and add words to a custom dictionary. • Special characters can help to make your text more accurate and easier to read.

21. Summary (continued) • You can automatically number paragraphs in a placeholder. • You can use symbols to customize bullets. • Animation features enable you to format progressive disclosure to control both when and how slide content appears.

22. Summary (continued) • To make a presentation more engaging, you can add ActiveX controls to the slide content to make the presentation interactive. • You can easily reorder and resize the shapes in a SmartArt graphic, and to work with the shapes individually, you can convert a SmartArt graphic to shapes.

23. Summary (continued) • You can divide an image into sections and create links for additional information using other types of resources, such as other slides in your presentation or other files on your computer or server. • The Outline tab enables you to reorganize slides and edit slide text. • You can create a summary slide from the titles of slides in a presentation.