Word 2003 Module II

1. Word 2003 Module II

2. Lesson 1:Working with Graphics

3. Objectives • Work with pictures in documents • Format graphics • Work with drawing objects • Use WordArt

4. Types of Graphics • Drawing objects and pictures • A drawing object is any drawn or inserted graphic that can be changed and enhanced • Create drawing objects using the Drawing toolbar • A picture is a graphic that comes from a file • Includes bitmap images, photographs, scanned images and clip art • Insert pictures using the Clip Art task pane or the Insert Picture dialog box

5. Inserting Clip Art • Clip art files are stored in collections • A collection can include any or all of the media types available • To insert clip art, use the Clip Art task pane • To insert a clip, click its thumbnail • To display additional options, right-click the thumbnail or display the clip’s drop-down list

6. Inserting Other Picture Files • Use the Insert Picture dialog box to insert other pictures into a document at the location of the cursor

7. Formatting Graphics • Use the Format Picture dialog box and the Picture toolbar to format graphics • You can: • Scale • Resize • Reposition • Crop • Rotate • Specify text wrapping

8. Creating Drawing Objects • Drawing objects include AutoShapes, diagrams, curves and lines • The individual components of drawing objects can be moved, edited, rearranged and grouped • Use the tools on the Drawing toolbar to create and enhance drawing objects

9. Enhancing Drawing Objects • Modify and enhance drawing objects by: • Adding fill colors • Modifying line colors and line styles • Adding 3-D effects • Resizing objects • Repositioning objects • Rotating objects • Layering objects • Aligning and grouping objects • Adjusting the size of the drawing canvas

10. Using WordArt • WordArt is not recognized as text; it is a graphic object • Word includes 30 WordArt styles • You can customize applied WordArt styles by: • Changing the font and font size • Applying the bold and italic attributes • Applying fill effects

11. Lesson 2:Using Advanced Formatting Options

12. Objectives • Modify text flow options • Insert and delete section breaks • Format sections • Verify format consistency

13. Using Widow/Orphan Control • A widow is the last line of a paragraph that appears by itself at the top of a page • An orphan is the first line of a paragraph that appears by itself at the bottom of a page

14. Setting Page Breaks and Nonbreaking Spaces • A soft page break is created automatically when text reaches the bottom page margin, forcing subsequent text to the top of a new page • A hard page break forces subsequent text to the next page, regardless of its proximity to the bottom page margin • You can insert hard page breaks using the Paragraph dialog box or the Break dialog box • A nonbreaking space forces words to remain together on the same line • To insert a nonbreaking space, press CTRL+SHIFT+SPACEBAR

15. A section is a portion of a document in which you can set certain page formatting options that do not affect the rest of the document A section break is a code that identifies a section in a document Next Page starts the new section on the next page Continuous starts the new section on the same page Even Page starts the new section on the next even-numbered page Odd Page starts the new section on the next odd-numbered page Inserting Section Breaks

16. Formatting Sections • After you establish sections in a document, you can apply formatting to each as needed • Formatting options you can apply to sections include: • Page orientation • Margins • Page borders • Headers and footers • Vertical alignment • Columns • Page and line numbering • Footnotes and endnotes

17. Verifying Format Consistency • To compare formatting between two text selections: • Display the Reveal Formatting task pane • Select the first text selection • Select Compare To Another Selection • Select the second text selection • Right-click the second selection and click a menu option or make a change from the task pane

18. Verifying Format Consistency (cont’d) • To verify formatting as you type: • Select Tools | Options and display the Edit tab • Select Keep Track Of Formatting, if necessary, and select Mark Formatting Inconsistencies • Perceived inconsistencies are marked with blue, wavy underlines • To correct an inconsistency, right-click the marked text and select an option from the shortcut menu

19. Lesson 3:Working with Headersand Footers

20. Objectives • Create headers and footers • Create first-page headers and footers • Use alternating headers and footers • Create headers and footers for sections • Work with page numbers

21. Creating Headers and Footers • Headers and footers display text and/or graphics in the top and bottom margins of document pages • Headers and footers can include graphics, AutoText, page numbers, and date and time codes • Headers and footers appear only in Print Layout view or in Reading Layout view when the Actual Page option is in use

22. Working with Headersand Footers Header And Footer toolbar

23. Creating First-Page Headers and Footers • First-page headers and footers are blank • Any previously inserted text is removed when a different first-page header and footer are specified • You specify a different first-page header and footer using the Layout tab of the Page Setup dialog box

24. Using Alternating Headersand Footers • Use alternating headers and footers to specify different information for odd- and even-numbered pages • Alternating headers and footers are useful when documents are bound with facing pages • You specify alternating headers and footers using the Layout tab of the Page Setup dialog box

25. Creating Headers and Footers for Sections • To create headers and footers with varying content throughout a document, insert section breaks and create different headers and footers for each section • Word automatically makes a connection between section headers and footers • Before entering header and footer text, you must break the connections between sections

26. Working with Page Numbers You can use the Page Numbers dialog box to specify the position and alignment of page numbers

27. Working with Page Numbers (cont’d) You can use the Page Number Format dialog box to specify formatting characteristics of page numbers

28. Lesson 4:Working with Columns

29. Objectives • Apply column formats • Edit and format column text • Format columns • Remove column formatting and breaks

30. Applying Column Formats • You can specify a column format using the Columns button on the Standard toolbar or the Columns dialog box • If a document contains only one section, the entire document will be formatted with columns • If a document is divided into sections, only the current section or selected sections will be formatted with columns • If text is selected, only the selection will be formatted with columns, and section breaks will be added automatically

31. Editing and Formatting Column Text • Word applies newsletter-style columns, in which text flows from the bottom of one column to the top of the next column • As you add or delete content, text shifts between the columns and is distributed to keep the columns balanced • You edit and format column text just as you would any other text

32. Formatting Columns • Column formatting you can modify includes: • Forcing text to begin in a new column • Changing column width • Changing the space between columns • Displaying vertical lines between columns • To force text to the top of a new column, insert a column break • To change width and spacing or to display lines, use the Columns dialog box

33. Removing Column Formatting and Breaks • To remove a column break, locate the break in Normal view, select it, and press DELETE • You can remove section breaks to allow two contiguous sections to share the same column format • You can restore text to a single-column format • Section breaks are not removed when you restore a single-column format

34. Lesson 5:Using Styles

35. Objectives • Apply styles • Create custom styles • Modify styles • Remove styles from documents

36. Using Styles in Documents You can create and apply four types of styles:

37. Applying Styles Use the Styles And Formatting task pane or the Style drop-down list to apply styles

38. Creating Custom Styles To define a style: • Format text or a paragraph, click the Style list box, type a name, and then press ENTER OR • Use the New Style dialog box to name a style and specify formatting characteristics • New styles are added to the task pane and to the Style drop-down list

39. Creating Custom Styles (cont’d) New Style dialog box options:

40. Modifying Styles • You can modify both built-in and user-defined styles • When you modify a style, any text or paragraphs in the active document that use that style are updated accordingly • Use the Modify Style dialog box to modify styles • When you modify a style, any other styles that are based on that style will reflect the changes

41. Removing Styles from Documents • You can remove user-defined styles, but not built-in styles • When you remove a style, paragraphs formatted with that style revert to the Normal style • You can use the Clear Formatting command to remove styles from text, tables and lists • You can also set the style for the selected item to Normal • Previous formatting will be lost

42. Lesson 6:Creating Tables

43. Objectives • Create tables in documents • Sort table data • Perform calculations in tables • Use Microsoft Excel data in tables

44. Creating Tables in Documents • Tables display data in rows and columns, which intersect to form individual cells • A cell is a table element in which you enter data or graphics

45. Creating Tables in Documents (cont’d) • Create tables by: • Drawing a table with the tools on the Tables And Borders toolbar • Converting text to a table • Use a tab or a comma (or some other separator to indicate where one column ends and another begins • Use a hard return to indicate where a table row ends • Using the Table | Insert | Table command

46. Entering Data in Tables • Type in a table cell to enter data in the cell • Text you type in a table automatically wraps within each cell • As you create additional lines of text in a cell, the cell height changes for the entire row • Press TAB to move the cursor to the next cell • Press SHIFT+TAB to move the cursor to the previous cell • You can also use the arrow keys or click in a cell to position the cursor in a table

47. Inserting and Deleting Rows and Columns • You can use the Insert and Delete commands on the Table menu to insert and delete columns and rows in a table • You can also right-click a selected row or column and select a command from the shortcut menu • Press TAB at the end of a table to add a new row • The number of rows or columns you select determines how many rows or columns will be inserted

48. Sorting Table Data • You can sort table data in ascending or descending order by the values in one or more columns • If the table includes a header row with column names, it is automatically excluded from sorts • If the header row is not distinguished from other text, you must manually exclude it from sorts • You can sort table data using the Sort dialog box or the Sort buttons on the Tables And Borders toolbar

49. Performing Calculations in Tables • Use the Formula dialog box to perform calculations in tables • You can insert formulas or functions to perform calculations on a series of numbers entered into the table • Press F9 to update formula results manually when data changes

50. Performing Calculationsin Tables (cont’d) • To use calculations in table data, you reference cells by their column letters and row numbers • The first character of a formula must be an equal sign (=) • Formulas can contain standard mathematical operators: • + (addition) • - (subtraction) • * (multiplication) • / (division) • To quickly sum a range of cells, position the cursor in the far right cell of a row or the bottom cell of a column and then click the AutoSum button on the Tables And Borders toolbar