Word II

1. Word II Presented by Renee Evans Instructional design specialist Sungard higher education/saint peter’s college Hi and Welcome Please login to your machine and open word.

2. Agenda • Review the Word Ribbon • Use the Comment Feature • Track Changes • Compare Multiple versions of the same document • Mail Merge • Create a Table of Contents

3. The Word Ribbon 1- Tabs sit across the top of the ribbon 2- Group (sets of related commands are grouped together 3- A command which can be a button, menu or box where you enter information

4. Using the Comment feature • Users can add comments to documents for reminders, questions or discussion points. • This feature is useful when reviewing documents. Let’s us try using the comment feature • Open the Prospectus.doc • Place the cursor in the document where you want to insert a comment or select a block of text • Click the Review tab • Click New Comment. A comment balloon will appear in the margin. • Type your comment after the colon (:) • Click the Draft View button. The comment text only appears when you move the cursor over the highlighted comment.

5. Templates • Templates are documents that have the formatting options already set up. • Click the Office Button • Click New • Click Installed Templates • Scroll down to locate and select the template that you want. • Click the document template that you want to use • Click Create You can create your own templates • Open a document that you want to use as a template • Click the Office Button • Click the Save As down arrow and choose Word Template • Type a name for the template and then click Save

6. Track Changes • Open the file PowerPoint and DVD • Click the Review Tab • Click Track Changes • Type any changes that you want to make in the document To accept or reject changes • Click the Review Tab • Click Track Changes • Click Next • Click Accept to accept the change and move to the next edit.

7. Comparing Multiple Versions • This will save a lot of time when more than one person has made changes to the same document. • Click the Review Tab • Click Compare • Click either the Compare or Combine options in the menu that appears • Click the Revised document down arrow to open the original and revised documents that you want to compare or combine • Click Ok • Click Show Source Document • Click Show Both

8. Mail Merge • The mail merge feature is used to quickly produce a personalized letter for each individual on your mailing list. • Open or create a main document • Click the Mailings Tab • Click the Start Mail Merge Wizard • Select the Letters option • Click Next: Starting document link • Click the Next: Select recipients link • Select Create Contacts • Put in Contact Information • Click the Next: Write Your Letter Link • Type in any text that you want to include • Insert an address block for the letter • Insert a greeting • Click Ok • Click Next: Preview your letters link

9. Labels and Envelopes • Click the Office Button to open or create a new document • Click the Mailings Tab • Click the Start Mail Merge Wizard • Click the Labels option • Click the Next: Starting document link • Click the Label Options Link • Click the Label vendors down arrow • Click the type of label that you want to use • Select a product number • Click Ok • Click the Next: Select Recipients and follow same procedure as you did with the mail merge.

10. Creating Envelopes • Click Mailings tab • Click Envelopes • Click the Envelopes tab • Enter Delivery and Return Address • Click Print

11. The End! Congratulations you are now a Word 2007 expert! 