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Trying to make sense of MOE…IDEA…ARRA…FFR…

Trying to make sense of MOE…IDEA…ARRA…FFR…. June 2010. Plan for the day. 9:00-11:30 Work your MOE worksheet Discuss MOE plans if necessary Exemptions, additional expenditures, etc 1:00-3:30 IDEA Coding MOE ARRA Final financials. Take time to look at your numbers. Did you meet MOE?

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Trying to make sense of MOE…IDEA…ARRA…FFR…

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  1. Trying to make sense of MOE…IDEA…ARRA…FFR… June 2010

  2. Plan for the day • 9:00-11:30 • Work your MOE worksheet • Discuss MOE plans if necessary • Exemptions, additional expenditures, etc • 1:00-3:30 • IDEA • Coding • MOE • ARRA • Final financials

  3. Take time to look at your numbers • Did you meet MOE? • Did you spend more this year than last year? • Did you code correctly? • 4410 receipts/expenditures • 4450 vs. 4455 • Proportionate share for non-public schools is coded to 4412 • ARRA dollars are coded to 4610 and 4630

  4. worksheet • Purpose • Compare your projections/budget from December’s application to… • Actual plus projected expenditures now

  5. Let’s complete them…?

  6. Funding sources • General fund • Reimbursement • Flex funding • IDEA Part B • Enrollment and Poverty • Base • CEIS • ARRA • 611 • 619 • Part C • Others

  7. SPED Funding Sources • 1. General SPED Fund • % Determined by State • 56% of school age expenditures (?) could be up to 5% less!! • 63% of transportation expenditures (?) • 62% of preschool age expenditures (?) • Codes: • School Age (1200) • Birth to 5 (4400) • IDEA • 4410, 4411, 4412 • Transportation (2760) • ARRA 611 (4610) • ARRA 619 (4630)

  8. $$$$$$$ • 1. General Fund dollars • Must be reimbursable dollars • Final financials completed in: • September • Transportation, Paper form • Preschool, Paper form • October • School age, Online form • No formal requisition required • 7 payments beginning in December

  9. What is Reimbursable? • Rule 51 Page 74, 011.01B • Salaries • Fringe benefits • In-service costs directly related to the special education programs • Travel costs incurred by the school district or approved cooperative in delivering the special education programs • Instructional equipment/assistive technology devices and equipment • Supplies, publications, and postage appropriate to IEP • Contracted special education services • Costs of acquisition (purchase, lease, lease-purchase), renovation and operation of a mobile unit(s)

  10. NON-Reimbursable Expenses • Tuition and expenses of attending special education courses for college credit are not allowed. • Costs of attending meetings conducted by organizations where only organizational business is conducted is not an allowable reimbursable expense. • Equipment, supplies and publications used by staff for administrative purposes. • Personal equipment and supplies or life support equipment.

  11. Flex funding • Code: 1200 • 5% of your district's total allowable special education costs indicated in your budget and final financial • Flex for school age • Flex for preschool • Separate application/ sub-grant • Your district completes • Funds preventative programs for regular education students who need specially designed assistance to benefit from instruction

  12. $$$$$$$$$ • 2. IDEA Part B Enrollment/Poverty • Code: 4410, school age • I apply for it on your behalf by December 15 • Grant Award Notice • First have to meet Maintenance of Effort (MOE) • Use for: • Excess Costs • New and/or Expanded Project (N/E) • Coordinated Early Intervening Services • Proportionate Share comes from here (4412) • Have a 4412 Receipt, but no 4412 expenditures

  13. Excess Costs • Those expenses that are in excess of your general fund reimbursement. • No formal requisition required

  14. New and/or Expanded project • Specific project expenses identified on application • Must be new and/or expanded • Must supplement, NOT supplant expenses

  15. Coordinated early intervening services • Code: 4411 • Separate application, sub-grant • District completes this application • Up to 15% of IDEA Part B 611 award • Used or school age • Voluntary • May pool with school age Flex funding • Designed for students K-12, emphasizing k-3 NOT identified SPED but need additional academic and/or behavioral support

  16. $$$$$$$$$ • IDEA Base Allocation • Code: 4404 • 4404 expenses may not match your 4404 receipts • Based on ’98 child count numbers • NEW!! Application was available February in 2010 • Will likely be available for application in November 2010 • Will receive GAN • Equal monthly payments beginning in December • If application is not filled out by deadline, will suspend payments until completed • Before age 5 is priority. • If before age 5 expenditures do not equal the award, then can use on school age, but still code 4404

  17. $$$$$$$$$ • 3. ARRA IDEA • ARRA 611 Code: 4610 • Part B, school age • ARRA 619 Code: 4630 • Part B, 3-5 years old • ARRA Part C: Code 4650 • 0-3 years old

  18. ARRA IDEA 611 and 619 • Grant money available February 17, 2009 to September 30, 2011 • I apply for it on your behalf • Application available after Sept. 1 • Drop dead date for $$ is Sept. 30, 2011 • School age money • Has strings • Must meet Maintenance of Effort (MOE) • Will get Grant Award Notice • Must request the money using portal • Must have bill, proof of payment, accounting page, and 2 letters from Lilly Blasé if applicable

  19. $$$$$$$$$ • 4. Others • Medicaid in Public Schools • Very little funding • OT/PT/SLP • Code: 4450 • NOT your Maps money • 6. Administrative Outreach • Code: 4455 • NOT tied to SPED

  20. Options to Receive Money • IDEA Part B Cash Option • ½ in Jan • ¼ in March • ¼ in May • New and Expanded • Use 28-003 • Early Intervening Services • Use 28-003 • ARRA dollars • Use Portal • Carry over

  21. CEIS • Mandated in 2004 • Coordinated services for students Kindergarten through 12th Grade • Emphasizing K-3 • Not identified SPED • 15% of IDEA Part B (Base and E/P) • Application on Portal

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