College Effectiveness Council

1. College Effectiveness Council Fiscal Year: 2008/09 Minutes – September 9, 2008, 2-3:30 CWL Seminar Room C

2. CEC Members Participating • Those able to attend: Patty Pool, Wendell Williams, Shelle Cassell, Gary F. Paikowski, Giles Brown, Ron Velten, Gregg Miles, Cindy Powell, Yasminda Choate, Frances Haratyk, Kim Faris, Donna King, Jean Flick, Janet Hoover, Jeanie Hardin, Doug Lacey, Tim Green, Dennis Westman, Barbara Malone, Cynthia Taylor, Mark Taylor, Kim Teel, Ginger Hughes, Alan Scheibmeir, Steve Davis, Laurie Williams, Steve O. Black, Debbie Plyler (28) • Those not able to attend: Roy Renfro, David Foster, Tahleigh Allen, Danny Hyatt, Wade Graves, Mary Yetta McKelva, Sherre Mercer, Dwayne Barber, SGA President, SGA Vice President, Theresa Barnett, Mike Brown, Doug Kirby, Marilyn Power (14) • Guest: Don James, Human Dimensions, Inc. (1)

3. SACS Process, www.sacscoc.org

4. Important GCC Planning Sites • Strategic Planning Online https://think.grayson.edu/spolnet/ • College Effectiveness Council http://www.grayson.edu/~stark/CEC.asp • Staff Development http://www.grayson.edu/~stark/staffDevelopment.asp • GCC Planning Calendar http://www.grayson.edu/~stark/CEC/GCC_Planning_Cycle_2.pdf

5. CEC Quarterly Meetings • September 9, 2008 • November 11, 2008 • February 10, 2009 • April 14, 2009

6. Agenda - September 9, 2008 • College Effectiveness Council Environmental Scanning • Once the academic year is underway, College Effectiveness Council looks at environmental trends within and outside of the College, including performance data and reports from workgroups on student success (these performance data and reports are available on the CEC intranet site) • Kim Faris presented the Fall 2008 Preliminary Enrollment Report which is attached • Fall Status Reports on Planning Objectives • Unit managers are asked to enter status reports into SPOL three times during the year – this first status report should be a reflection on early progress towards meeting objectives and on experiences from the Summer semesters – unit managers will use student success and/or other data to analyze preliminary results • CEC members participated in a SPOL activity “Creating a Performance Objective in SPOL”

7. CEC Environmental Scanning External Team – Shelle Cassell External forces are social, technological, economic, environmental, and political (STEEP) • Identify external forces that present opportunities • Identify external forces that present threats/concerns Internal Team – Jeanie Hardin Internal Team – Kim Faris • Identify internal forces that present opportunities – Strengths of GCC • Identify internal forces that present threats/concerns – Weaknesses of GCC Value Team – Ginger Hughes • Identify GCC values that present opportunities • Identify GCC values that present threats/concerns

8. Threats Decrease in # of HS graduates Population growth is in areas where college has not been a tradition/expectation Male/female ratio is getting wider What external trends are influencing Male (military?) Female (healthcare trng?) HS students are not currently in a “college-going” culture State funding is declining Drop in median age creates need for a different set of services, activities, & expectations “Helicopter” parents South Campus growth may be threatened by the slowing population migration Jobs that are being created do not require college or significant training Core curriculum requirements will be lowered by the state Hours needed for bachelor’s degrees is decreasing, reducing the # of hrs our students can transfer Opportunities Recruit those who are not graduating (GED, etc.) Economy is unstable = enrollment growth Increase in Native American students (partnership with Choctaw Nation & businesses) Availability of federal $ to help disadvantaged students Again population will increase need for healthcare workers National political climate favors community colleges (state does not) Development of 289 & Dallas North Tollway Promotion of North Texas Regional Airport Bonham Center Increase in new hotels being built in area Driving Forces Identified from data by the External Team

9. Strengths Dedicated Faculty & staff – high quality and professionals (2) Location Cost of education Facilities (most) Minority support Initiatives SPOL Support Initiatives – mentoring & tutors Academic rigor/quality Variety of program offerings Administrative Support Community Support Innovative Spirit Friendly/welcoming student environment Collegial working environment Increasing diversity Expanding international program Assessment/testing experience Advising Labs – courses Explanding dual credit Weaknesses Funding Some facilities Technology Infrastructure HS perception of junior college image Community perception of junior college image Maturing employees Communication/marketing Compartmentalization (silos) Data Accessibility Retention rates Residence Halls Health Clinical/Day Care Time and Money Intramural & Disability Services (need more data) Student employment Developmental Education Finding jobs with degree Financial Aid Losing 30+ age in headcount Less 1st time in college students Less Non residents (Oklahoma?) Driving Forces Identified from data by the Internal Teams

10. Opportunities Learning/growing Retention Recruitment Better learning outcomes Threats Learning/growing Nervousness about 4-yr. Colleges Balancing time b/t students Student/teacher ratio Driving Forces Identified from data by the Value Team

11. More Business • SACS Sub-C – Jeanie, Ann, Mark, Lisa, Janet, Debbie • Vision, mission, goals task force – David, Ann, Shelle, Ginger, Yasminda, Mark • Balanced Scorecard – SPOL Accountability Measures, President’s Executive Council, David, Patty, Steve, Debbie • Shooting for Success Teambuilding – Staff Development Resource Team, Giles, Wendell http://www.grayson.edu/~stark/staffDevelopment.asp • SACS Leadership Team – Alan, Jeanie, Gary, Wendell, Giles, Jean Sorenson, Debbie • SENSE Survey of Entering Student Engagement – 9-22 to 10-3