Department of General Services Safety Effective Safety Strategies

1. Department of General ServicesSafety Effective Safety Strategies NOTE: The forms shown in this presentation are available at http://www.countygsa.com/memberslogin/library.html

2. FALL HAZARDS

3. WORKPLACE VIOLENCE

4. MACHINE GUARDING

5. DGS REQUIRES SAFETY PROGRAMS DUE TO THE HIGH HAZARDS OF THE DEPARTMENT DGS MUST COMPLY WITH MANY SAFETY REGULATIONS AND STANDARDS WITHOUT THIS COMPLIANCE, DGS WOULD INCUR CITATIONS, INJURIES, EVEN DEATHS

6. Agenda • Regulatory Overview • DGS overview • Pertinent Regulations • Frequency of Training • High Hazards for Facilities and Fleet • IIPP Overview • Safety Program: Technical vs. Cultural • Safety Program: Key Components

7. Regulatory Overview • Laws • Labor Code • Health & Safety Code • Regulations • Title 8 – Cal/OSHA, Occupational Safety • Title 24 – Building Codes • Title 22 – Hazmat/EPA (ERP/HMP) • Standards • National Fire Protection Agency (NFPA) • American National Standards Institute (ANSI) • Centers For Disease Control (CDC)

8. DGS Overview • DGS is made up of 528 positions within multiple Divisions • Fleet Services maintains over 4200 vehicles, within 11 facilities • Facility Services maintains 8 million square feet of county-owned facilities encompassed within 877 maintained facilities/storage/wells/generator sites.

9. Fleet Services Hearing Conservation Respiratory Protection Machine Guarding Hazard Communication Bloodborne Pathogens Welding Forklift Safety Ergonomics Office, & Industrial Fall Protection Lock Out/Tag Out Electrical Safety Asbestos Vehicle Hoists Cranes Hazardous Waste Operations Facility Services Hearing Conservation Respiratory Protection Machine Guarding Hazard Communication Bloodborne Pathogens Welding Forklift Safety Ergonomics, Office & Industrial Fall Protection Lock Out/Tag Out Electrical Safety Asbestos Confined Space Airborne Pathogens (i.e. TB) Lead Applicable High Hazard Regulations • Fleet & Facility Services comply with the following high hazard regulations:

10. Frequency of Training • Initial – New Employee Orientation • Within 6 months of Hire - HMP • Annual • Asbestos • Bloodborne Pathogens • Hearing Conservation • Respiratory Protection • Biannual – Boiler Safety • Triennial – Forklift Training • When any new hazard is introduced • When changes are made to the EAP

11. Facility Services Table Saws Grinders Fleet Services Band Saws Fans Machine Guarding – 8CCR4184 • Machines must have guards to prevent injuries

12. Fleet Services Hand Tools Air Cylinders Facility Services Boiler Room HVAC Equipment Hearing Conservation – 8CCR5097 • Sources of noise can exceed regulatory limits

13. Fleet Services Fuels Vehicle Chemicals Facility Services Paints Cleaning Chemicals Hazard Communication - 8CCR5194 • Staff must be aware of chemical hazards

14. MSDS – 8CCR5194(g)(8) • Employers are required to maintain current Material Safety Data Sheets (MSDS’s) onsite. • Must be available to staff at all times. • 8CCR5194(b)(5)(G) – Exception made for consumer products used in-line with general public use. • DGS policy requires MSDS in spite of this exception

15. Injury & Illness Prevention Program • Supervisor is responsible for staff safety • 8CCR3203(a)(7)(F) - Provide training and instruction … for supervisors to familiarize themselves with the safety and health hazards to which employees under their immediate direction and control may be exposed. • Train and retrain on programs • 8CCR3203(a)(2) - Include a system for ensuring that employees comply with safe and healthy work practices. Substantial compliance with this provision includes recognition of employees who follow safe and healthful work practices, training and retraining programs, disciplinary actions, or any other such means that ensures employee compliance with safe and healthful work practices. • Regulation Citation: http://www.dir.ca.gov/title8/3203.html

16. Key Program Components • Relationships/Cultural • Continuous Improvement • Recordkeeping/Documentation • Facility Inspections • Annual Tailgate Topic List • New Employee Orientation

17. Technical VS Cultural • Programs may be required by regulation, but if not “sold” correctly to Administration, Middle Management, and front-line staff correctly, the program will not succeed. • Safety personnel in today’s work environment must have the traits of a: • Safety specialist • Business person • Politician (shaking hands and kissing babies) • Psychologist

18. New Employee Orientation – 8CCR3203(a)(7)(B) • 8CCR3203(a)(7)(B) • Supervisor’s responsibility to ensure new hire is properly trained

19. Tailgate Topics – 8CCR3203(a)(2) • DGS tailgate topics include: • Annually required training (ie Bloodborne Pathogens) • Information not required at a specific interval, but are based off of hazards within the workplace. • These topics are covered approximately once every 2 -3 years.

20. Tailgate Topics – 8CCR3203(a)(2) • Reports are sent to managers detailing which shops have done their tailgate meetings

21. Facility Inspections – 8CCR3203(a)(4) • Report of conducted inspections is sent to the division managers. • DGS staff inspect their work areas monthly; safety conducts 1 -2 annually.

22. Continuous Improvement – 8CCR3203(a)(6) • When hazards are identified, either from an injury or facility inspection, changes are made to make the job safer. • New Codes of Safe Practices. • Asbestos Awareness (Old vs New) • New Policies or Procedures. • New training created and conducted. • Repairs / modifications made to the facility or equipment.

23. Record Keeping – 8CCR3202(b) • 8CCR3203(b) – Records of the steps taken to implement and maintain the Program shall include: • Facility Inspection records • Staff Training records • certifications, medical evaluations, etc. • “If it is not written down, it did not happen” • Cal/OSHA inspector will request to see them.

24. Any Questions? DGS Safety Jeff Rommel, Sr. Safety Specialist Office: (916) 876-6194 Mobile: (916) 838-2414 Fax: (916) 854-8820 E-Mail: rommelj@saccounty.net Justin Hess, Safety Specialist Office: (916) 876-6179 Mobile: (916) 261-3328 Fax: (916) 854-9079 E-Mail: hessj@saccounty.net