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Webinars: Prepare Your Players Jennifer Peterson petersoj@oclc

Webinars: Prepare Your Players Jennifer Peterson petersoj@oclc.org. The key players in a webinar: Producers Presenters Participants Plan to prepare each role for success. Prepare your Producers. Producer: Life-cycle of a Webinar. Planning starts early Inviting presenters

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Webinars: Prepare Your Players Jennifer Peterson petersoj@oclc

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  1. Webinars:Prepare Your Players Jennifer Peterson petersoj@oclc.org

  2. The key players in a webinar: • Producers • Presenters • Participants Plan to prepare each role for success.

  3. Prepare yourProducers

  4. Producer: Life-cycle of a Webinar • Planning starts early • Inviting presenters • Set up and Registration • Market broadly • Follow up emails • Archiving • Reports and Evaluation

  5. Producer: The Archive Page Registration link Title, description, presenters Date & time Related resources Links to archive, slides, & chat added after event

  6. Producer: Live Hosting • Audio checks with presenters • Participant orientation (welcome ) slides • !START RECORDING! • Introduction of topic and presenters • Engagement/Moderation • Facilitate Q&A • Wrap-up

  7. Producer: Tech Support • Prepare cheat-sheet of common issues and solutions, and links to support info • Login as “WJ Support” for easy recognition • Post to chat: “Please use the Q&A panel” • Stay alert for rapid response • Copy-and-paste answers as much as possible • Personalize, if you have time: “Hi Sally, I see you’re having trouble with…”

  8. Prepare yourPresenters

  9. Presenter: Know the Medium Presenting online *IS* different • Speak enthusiastically to your (invisible) audience • Use images and graphics to focus attention • Avoid slide animations • Avoid custom fonts Some things are the same • Practice your timing • Save time for questions • Don’t read your slides word-for-word

  10. Presenter: In the Moment • Use phone headset for best audio • Be savvy with tech challenges • Have a copy of presentation slides • Have backup slides for live application demonstrations • Breathe!

  11. Presenter: Get Interactive • Tools for engagement: • chat • polls • whiteboard • hand-raising • yes/no buttons • Build in questions for the audience • Share links to additional information

  12. Prepare yourParticipants

  13. Participants: Get Ready • Check your technology • Invest in a headset • Schedule the time • Eliminate distractions • Plan to share learning with colleagues http://www.flickr.com/photos/sarahmstewart/2870665813

  14. Participants: In the Moment • Join early for orientation • Zone in • Participate • Share • Stay on topic

  15. Participants: Learn with a Cohort Benefits of blending face-to-face with webinar: • Co-workers come together as learners • Learners acquire a common language about the topic • Post-event discussion to find local relevance of the topic • Brainstorm ways to apply learning to their work • Cohort can watch a webinar archive http://www.flickr.com/photos/krossbow/3475718607/

  16. Participants: Cohort Case Studies • Kansas Groupies: self-organized co-workers watching webinars together • Kansas State Library Online Conference Cohort: state-wide arrangement for 2-day online conference viewing • St. Joseph County Public Library Online Conference Cohort: staff at main library & 9 branches view portions of 2-day online conference http://www.flickr.com/photos/swilsa/4032301948/

  17. webjunction.org

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