BUS 4017 Project Management HR Wk 6. Agenda

1. BUS 4017 Project Management HR Wk 6. Agenda

2. Responsibility Matrix after WBS Legend: R=Responsible. I = Inform etc. F=Feedback

3. Test review-sources of the test material: Gido and Clements Ch. 1-8 readings PowerPoints Group exercises Supplementary handouts Movie on project management Class web sites: e.g. www.timemanage.com/verzuh.html Your questions answered page. YAQ.

4. Last weeks Handouts review • Project Manager selection • Decision Matrix for Hiring H.R. Director • WBS & Estimate Quiz answers • Predecessor exercise

5. Your needs • What do you need to study effectively for this exam? • Areas of concern? • Page references? • If you need extra tuition arrange for it early enough to be useful – Tues or Thurs. I am available.

6. Terms, acronyms and definitions • P.M.I., PMBOK, C.P.M., P.E.R.T. method • R.F.P. and the proposals related to project life cycles. • Project industry, trends. Reasons, benefits • Project definition and the 5 action steps for success • Various types stakeholders and their roles. • Project selection reasons and methods. Decision Matrix • Project Scope – three parts (triangle/equilibrium) • Trade offs between time, cost and quality. • Documentation: Charter, S.O.W. What goes into each document? • The WBS and related documents incl. Predecessors!! • Responsibility Matrix. How would you lay it out? What goes where? • Estimating methods. Top down, bottom up. Time, materials. • What is a baseline in the plan? What does it include?

7. Management and trends. • History of project management and development. • Operations vs projects. Can you define what qualifies as a project? • Acceptance of project management- why does it work? • Certification and standards • Which industries use it? • Project management skills vs industry skills

8. Starting the project? • Reasons: need, opportunity necessity • Meetings, questions (6 w’s) • Management techniques: need assessments • Stakeholder input • Input through R.F.P.’s and proposals • Financial and political implications;cost benefits • Decision making • S.O.W. (Statement of Work) is the contract

9. Statement of Work • Purpose, forms, input from whom – various stakeholders • S.M.A.R.T. formula for goal setting become the objectives • S.O.W. contains the contractual elements of the project –what are they, know the key parts • S.O.W. is developed into a Plan which includes: Risk management, WBS, Schedules, Estimates and Budgets and Responsibility Matrix’s/s

10. Stakeholders • Can influence the outcome of the project. • Need to identify them – ongoing • There a 5 main types. Name the types.

11. Decision Matrix • We will use the same format we used in class. • Look at the R. F.P. requirements. • Choose your criteria • Give them weights that total 100% • Provide a range (ranking scale) for each • Look at the Proposals, find the matching • Information to your items #1 and #3 above • Multiply your #2 weight by the rank #3 • Add the scores on one line • Compare scoring and choose.

12. Review Definition stage • The definition stage-learnings from your group work on the model build. The longer you take and more input you get from stakeholders the better the plan. • Planning, the reasons for it and the benefits. E.g. You have a guideline to work to and measurable standards to evaluate progress. • You announce the start of the project with a Charter. What else goes into this document. • You develop the S.O.W. and then start making detailed plans. • Might have to go through a decision making model. Should you do the project, or which one to align with all company vision, mission and goals, profitability?

13. Start the planning with Risk management. Gido and Clements. P 108 • Why aren’t risk identified in a project – might not get the job? • Teams and stakeholders identify risks • Weigh up the severity – impact • Weigh up the probability of occurring • Include in your plan how to manage the risk • Continue to monitor your risks throughout the project . Get reports. • Document all of the above and results.

14. Planning stage.Risk, WBS, Schedule, GANTT, Resp. Matrix. and Estimateand Budgets • See page 117 for the WBS project we have done in class. • What would the task list look like? • What are the predecessors for the task on the Network diagram? • The times for this project are on p. 146. Could you calculate the critical path? • Could you convert the Network diagram into a GANTT chart with correct symbols? • What would the Responsibility Matrix look like? • Now apply all the above to the Case for the Exam-

15. Last week’s Scheduling warm up Calculate the critical path A, B, C, F, = 23 D, C, F, = 21 D, E, F = 20 A B C F E D

16. Planning stage • Why we plan for a baseline/control • Creating a WBS from the S.O.W. • Break down project to work package level. • Assign work packages to Responsibility M. • Estimate the work package time and $ • Schedule the packages on Network Diagram • Turn calculate critical paths and floats • Create GANTT chart from WBS and Network

17. Planning stage • Why we plan for a baseline/control • Creating a WBS from the S.O.W. • Break down project to work package level. • Assign work packages to Responsibility M. • Estimate the work package time and $ • Schedule the packages on Network Diagram • Turn calculate critical paths and floats • Create GANTT chart from WBS and Network

18. Estimating and Resources • Estimating top down-from management • Bottom up – from the team members • Estimates are budgeted • Resources are determined – people, equipment, materials • Sub contractors are hired • New Teams (stakeholders) may be added

19. The Case for the Exam. The case we will use in the exam will be similar to the material we have covered in class. • We will use the case on P. 170 –176 for the exam WBS, Schedule and GANTT and related items • The case will be modified to fit our teaching formats • It will help us understand the relationship between the IT (Info. Tech. ) and other functional departments in today’s workplaces

20. Useful web links for study • http://www.timemanage.com/verzuh.htm • http://www.timemanage.com/yaq.html • www.swlearning.com/quant/gido/pm_2e/gido.html • http://