BUS 4017 Project Mgt. H.R.

BUS 4017Project Mgt. H.R. Welcome to: Project Management Week three. Instructor: Professor Fred Pentney Class slogan: ??? “ Give me an A?” BUS 4017-Week 3

Project Management. Week 3Review of previous Week 2 • Marking system for 20% in/out class work - review Web CT Evaluation/My Grades • Terms-review to date; keep adding to your lists • Lecturette on Project selection. Financial vs. non financial. • Success factors for projects. Types of orgs. • P.M. skills and strengths. Approaches to success. BUS 4017-Week 3

Week three agenda: • Groups of 5 present projects from media or web. • Complete a weighted decision matrix. Case. P. 39 • Definition phase of project cycle – next steps • Stakeholders roles in decision making • S.O.W. Statement of work. • Scope • Charter • Responsibility Matrix • Communication Matrix • Create a class data base after Stake holder's meeting BUS 4017-Week 3

Projects by Groups • And the first Group is….. • A warm round of applause please… BUS 4017-Week 3

R.F.P’s and Proposals • The R.F.P. contains a S.O.W – Statement of Work • Proposals are selected because they meet the requirements in the R.F.P. • Or, bring needed elements to the project. • Decisions are made to choose best proposal BUS 4017-Week 3

Good Proposals • Writing good proposals is a learned skill. • They are presented in a competitive environment • It is a sales document-demonstrates meeting the customer’s needs. • Contains, technical, management and cost sections. • Final Contracts are based on proposal provisions. • Gido and Clements P. 51 BUS 4017-Week 3

Project selection • Non financial reasons • Financial reasons. Payback time Payback % of return Net Present Value. • Weighted decision model – a mixture of different criteria. Ref: Gido and Clements P. 62 and the Case on P. 71 BUS 4017-Week 3

Weighted Decision Matrix • Set the criteria. • Assign weights. Must = 100% • Set the range. Upper and lower limits • Compare projects/options to criteria and range. • Post scores and multiply factors. Gido and Clements. P. 62. However, we will use the F. Pentney Matrix. BUS 4017-Week 3

Let’s complete the Matrix - P. 39 caseClass provides proposals, and then we evaluate with this form. BUS 4017-Week 3

Review • You don’t need to go through the R.F.P/Proposal process to start a project – but you would or larger or “formal” projects. • You can go straight to Definition stage of a project and work out the details with Stakeholders. • Either way you “Define” and in the Definition is a Statement of Work. S.O.W. Gido and Clements. P 30 – 33. Covered in Ch. 2 BUS 4017-Week 3

Defining the Project • Statement of work S.O.W. – creates a structure for Definition • S.O.W. contains RULES for project • Who has authority? • Write the Charter • Start a Responsibility matrix • Start a Communication matrix BUS 4017-Week 3

Statement of Work • Purpose of the project • Scope statement-major activities • Deliverables-product description • Cost and schedule estimates • Objectives • Stakeholders • Chain of command – Org. chart Ref: Gido and Clements. P. 31-33 BUS 4017-Week 3

S.O.W. The Charter – Formal recognition Endorsed by the Sponsor or Customer Defines the authority Defines the project in broad terms Key players including the Project Mgr. It is a one time announcement BUS 4017-Week 3

Responsibility matrix BUS 4017-Week 3

Who needs the info. • Right info. to the right people at the right time. • Sponsor • Functional management • Project team • Project Mgr. – receives info. too • Don’t send everything to everybody BUS 4017-Week 3

Stakeholder roles • Stakeholders: • Project manager • Sponsor: one person who can influence • And has a personal interest in the project • Customer: • Functional Management: • Team members: Employees, vendors, • contractors BUS 4017-Week 3

Stake holder's meetings • Questions raised at meeting? • How do you resolve issues? • Who makes the final decisions? • Let’s role play a meeting. • We are going to create a class data base. Form groups as Stakeholders. • Start presenting viewpoints. BUS 4017-Week 3

Home assignments • Continue to make up your list of new terms and definitions from the lectures. • Go to web and other sources and collect sample blank or completed templates of the following documents used on projects. This week look for Charter docs., S.O.W.S., and Responsibility Matrix’s. We will use these in Week 4, in your groups, as per the best ones you find. • We will cover Communication Matrix’s in second half of Semester. t BUS 4017-Week 3

Week 4 preview • Planning stage. • Task lists • Work Breakdown Structure • Schedules-networks • Critical Path Method (C.P.M.) • Work packages • Estimates BUS 4017-Week 3

Today - review • Key learning's • Liked • Do different. Note: The second half of the semester is “lighter” BUS 4017-Week 3

BUS 4017 Project Mgt. H.R.