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Rainey Community ICT Classes

Rainey Community ICT Classes. ICT – The Basics. Please log onto your computer. Week 2 Email. Lesson Objectives. What is email? Email address: The Structure Using Microsoft Outlook Sending Emails Reply to an email Forward an email Attachments. What is Email?.

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Rainey Community ICT Classes

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  1. Rainey Community ICT Classes ICT – The Basics Week 2 - Email

  2. Please log onto your computer Week 2 - Email

  3. Week 2Email Week 2 - Email

  4. Lesson Objectives • What is email? • Email address: The Structure • Using Microsoft Outlook • Sending Emails • Reply to an email • Forward an email • Attachments Week 2 - Email

  5. What is Email? • E-mail (electronic mail) is a method of sending messages and attaching files over the Internet. • E-mail is the Internet’s version of the postal service and a great way to communicate with people. • The best of e-mail is that you can also send a message with attachments. This means you can send text documents, pictures etc. Week 2 - Email

  6. What is an Email address? • An e-mail address identifies a location to which e-mail messages can be delivered • Email addresses are in the form of: user@domain • moboyle662@c2kni.net Week 2 - Email

  7. Everyone has an email address • user@c2kni.net • Your email address can be found on the mailing list Week 2 - Email

  8. Email Application • The application used for Email is Microsoft Outlook • Microsoft Outlook is denoted by the following icon: Week 2 - Email

  9. Exercise • Can everyone open Microsoft Outlook Week 2 - Email

  10. Inbox • What you see now is your inbox • Inbox is the folder that all your incoming email goes to. When you receive a new email you can find it in there. • Your email stays in this box until you either delete it, or move it to another folder. Week 2 - Email

  11. Inbox - Structure • Demonstration • Can everyone please look at their inbox and identify the different components Week 2 - Email

  12. Opening email messages • Bold messages indicate mail that is not opened • To open an email you double click (Click twice with the left hand mouse button) • To close an email you click the X at the top right hand corner of the email window Week 2 - Email

  13. Exercise • Find the email I have sent you, open this email. • Read the email and then close it. Week 2 - Email

  14. Sending an Email • Click on the new button at the top left hand side of the screen • A new message window will appear • This is the template for sending a new email Week 2 - Email

  15. Exercise • Open a new email Week 2 - Email

  16. Sending an Email • An email message contains the following information: • Email address of the recipient • Subject title • Message body • Demonstration of how to send an email Week 2 - Email

  17. Exercise • Send an email to the person beside you. • Send an email to me - moboyle662@c2kni.net Week 2 - Email

  18. Replying to an email • When someone sends you an email you can reply to their message. • When replying to an email you do not have to enter the recipients email address. • Demonstration Week 2 - Email

  19. Exercise • Reply to the email your colleague has sent to you. • Reply to the email message I sent you. Week 2 - Email

  20. Forwarding an email • To forward an email means to send a copy of an email to someone else. • This is very useful as you do not have to retype the content of the message. • Demonstration Week 2 - Email

  21. Exercise • Forward an email from your inbox to a colleague Week 2 - Email

  22. Sending an attachment • An email attachment is a computer file which is sent along with an e-mail message e.g. A document, pictures • This is very useful way of sending information that is already prepared. • Demonstration Week 2 - Email

  23. Exercise • Send an email with an attachment to your colleague • Your attachment will be a picture of a computer from your user area in the my pictures folder Week 2 - Email

  24. Downloading an attachment • When an email is received with an attachment it is denoted by a paperclip symbol • An attachment can either be saved or opened. • It is always advisable to save your attachments to your user area. • Demonstration Week 2 - Email

  25. Exercise • Open the email and attachment your colleague has sent to you. • Save the attachment to your user area. Week 2 - Email

  26. Deleting an email • To delete an email means to remove it from your inbox. • You need to delete emails from your inbox to ensure it does not get full. • If your inbox is full you will not receive any incoming mail. • Demonstration Week 2 - Email

  27. Exercise • Delete any unwanted emails from your inbox Week 2 - Email

  28. Final Exercise • Send an email to someone in your class the with an attachment. • The attachment should be the flower picture from your user area in the my pictures folder. Week 2 - Email

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