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Enterprise Document Management Symposium

Enterprise Document Management Symposium. October 5 th – 6 th 2010 Niagara Falls, Canada. Finding ROI in Document Management. Learn about common and not so common places to look for savings when installing ECM. By: Bryan Reynolds, Managing Partner and Co-Founder of

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Enterprise Document Management Symposium

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  1. Enterprise Document Management Symposium October 5th – 6th 2010 Niagara Falls, Canada

  2. Finding ROI in Document Management Learn about common and not so common places to look for savings when installing ECM. By: Bryan Reynolds, Managing Partner and Co-Founder of Sitrof Technologies, Inc.

  3. We are living in exponential times…

  4. How big is the digital universe? Exabyte From Wikipedia, the free encyclopedia An exabyte (derived from the SI prefix exa-) is a unit of information or computer storage equal to one quintillion bytes (short scale). The unit symbol for the exabyte is EB. When used with byte multiples, the unit indicates a power of 1000. 1 EB = 1,000,000,000,000,000,000 bytes 1 billion gigabytes 1 million terabytes

  5. Electronic document management system (EDMS) • Provide a method for storing all relevant documents about a your customer or vendor • Allows office staff to gain a total view of the customer or vendor • Allows integration into point software solutions that each department uses • Enables significant gains in productivity and efficiency

  6. Current Business Landscape • Technology has helped many businesses over the last 10-15 years become more efficient. • Predicted as early as 1975 that the “paperless office had arrived” • Paperwork necessary to run a business has increased a great deal since 1975 • ROI for any project is important

  7. What is ROI? • Return on Investment • The amount of time it takes to get the value of the dollars spent on a project or item back • Example: • if truck is purchased for a shipping company and it cost $50,000 and each month a profit of $10,000 can be tied to the truck, then your ROI is 5 months ($50,000/$10,000)

  8. Return on Investment Model

  9. Daily Labor Costs – No DMS

  10. Daily, Monthly and Annual Cost • Daily total costs for a paper based system • $70.50 • Monthly total costs for a paper based system (20 working days/month) • $1,410

  11. Additional Costs – No DMS • Monthly costs for maintenance • $200

  12. Cost Per Year

  13. Implementation cost for a 20 User DMS • Total DMS System Cost in 1st Year • $19,500

  14. Daily Labor Costs – with DMS

  15. Daily, Monthly and Annual Cost • Daily total costs for a DMS system • $10.00 • Monthly total costs for a DMS system (20 working days/month) • $200 • Annual software maintenance contract (20% of software purchase) • $720

  16. Cost Per Year

  17. Return (ROI)

  18. Deeper Look

  19. Questions

  20. Follow Us Sitrof Insights Blog: sitrof.com/insights Bryan Reynolds Managing Partner 700 Alexander Park, Suite 302 Princeton, NJ 08540 609-897-9180 x101

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