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Applicant T racking System Business Case

Applicant T racking System Business Case. Executive Summary. As our company grows it is increasingly important to streamline processes while supporting the organization with the best talent.

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Applicant T racking System Business Case

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  1. Applicant Tracking SystemBusiness Case

  2. Executive Summary As our company grows it is increasingly important to streamline processes while supporting the organization with the best talent. Currently, [The Company’s]recruiting processes are labor intensive, manual, and unstructured. Statistically, inefficiencies like these increase recruitment costs and decrease overall company profitability. In order to improve on recruitment efficiency, this presentation proposes the use of an Applicant Tracking System (ATS) to: • Increase Recruitment Productivity • Standardize Recruitment Processes • Improve Recruitment and Hiring Compliance • Facilitate Access to a Larger, More Qualified Candidate Pool In the pages that follow, a careful analysis of the problem and proposed solution are covered including quantitative and qualitative return on investment from financial, technical, operational, and strategic perspectives. Based on the many quantitative and qualitative benefits associated with the use of recruitment technology, it is recommended that [The Company] implement an Applicant Tracking System and supporting technology for job distribution.

  3. (Delete any that do not apply) Business Problem

  4. Proposal & Objectives • Proposal: Implement the following recruitment technology(ies): • (Delete any that do not apply) • Applicant Tracking System (ATS) • Automated Job Board Posting • Social Media Recruitment Software Objectives: (Delete any that do not apply) Realize Financial, Strategic, Technical, and Operational ROI • Improve Recruitment Productivity • Reduce Time and Cost-to-Fill • Expand and Improve Quality of Applicant Pool • Achieve and/or Maintain Compliance (EEO, OFCCP, Etc.)

  5. ATS Can Change Problems to Opportunities (Delete any that do not apply) • Financial • Operational • Strategic • Technical • Financial: • Reducing Time-to-Fill Improves Revenue1 • Reducing Time-to-Fill Improves Employee Morale, Customer Satisfaction, and • Competitive Advantage2 • Operational: • Studies Show Standardization of Recruitment Processes Result in 25% Reduction in Time-to-Fill and 30% Reduction in Cost-to-Fill3 • EEOC Recommends Recruitment Standardization to Reduce the Risk of Discrimination in Hiring4 • Strategic: • 85% of Job Seekers Rely on Career Portals5 • Career Portals and Facebook are the Two Most Important Places for Talent and Employers to Meet6 • 73% of Companies Successfully Hired Using Social Media7 • Technical: • According to SHRM, Effectively Managing Workforce Productivity with Reporting can Increase Shareholder Value by 10 – 20%8 • Organizations Using Workforce Analytics have 8% Higher Sales Growth, 24% Higher Net operating Income Growth, and 58% Higher Sales Per Employee9 1. http://www.careerbuilder.com/jobposter/small-business/article.aspx?articleid=ATL_0093COSTOFUNFILLEDPOSITIONS 2. http://www.ropella.com/pdfs/Ropella-Cost_of_Vacant_Postions.pdf 3. http://www.emeraldinsight.com/journals.htm?articleid=1876817 4. http://www.eeoc.gov/policy/docs/national-origin.html 5. http://www.blogging4jobs.com/hr/blogging4jobs-exclusive-85-of-job-seekers-rely-on-career-sites/ 6. http://www.potentialpark.com/wp-content/uploads/2013/02/OTaC-2013-Global-Results-Release.pdf 7. http://visual.ly/social-media-and-effect-recruitment 8. http://www.shrm.org/Research/Articles/Articles/Pages/ROI_20Series__20Benchmarking_20For_20Continuous_20Improvement.aspx 9. http://www.ilr.cornell.edu/cahrs/research/upload/Round-2-Moon-and-Li.pdf

  6. ATS Return on Investment Summary (Delete any that do not apply)

  7. ATS Financial ROI: Quantitative • Increased Productivity • Improved Compliance • Web-Based Solution Requires No Internal • IT Support

  8. Technical ROI: Qualitative (Delete any that do not apply) • Single Database & Unlimited • Data Storage • All Candidates’ Information in a Single Location • Accessible by Recruiting Staff in All Locations • Easy Integration with other • HR Systems • Eliminates Redundant Data Entry • Facilitates Information Sharing • Minimal / No IT Requirements • Web-based Solution = No Onsite Servers • Maximum Security • Upgrades and Training • Always have the Latest Technology • Included at No Additional Cost

  9. Strategic ROI: Qualitative (Delete any that do not apply) • Compliance • Automated EEOC Tracking • Automated OFCCP Tracking • Larger Candidate Pool • Social Media Job Distribution • Employee Referral Programs • Better Candidate Experience • Standardized Application Process • Branded Career Portal • Apply with Social Media Profile • Employment Brand Awareness • Social Media Job Advertising • Branded, SEO Career Microsites • Branded Career Portal

  10. Operational ROI: Qualitative (Delete any that do not apply) • Standardization • Standardized Application Process • Standardized Recruiter Workflow • Standardized Documentation • Process Automation • Automated Screening • Automated Candidate Ranking • Automated Approvals Process • Advanced Reporting • Monitor Productivity • Continuous Process Improvement • Measure ROI of Recruitment Dollars

  11. ATS Risk Assessment (Delete any that do not apply)

  12. Conclusion (Delete any that do not apply) • Implementing an Applicant Tracking System and associated job distribution will provide the company many benefits. These are: • Recruitment Technology Benefits • Significant Return on Investment in All Areas of the Company • Significantly Higher Productivity • Faster Time-to-Fill • Improved Compliance • Standardized, Automated Process • Better Candidate Experience • Higher Quality Candidates • From a technical perspective the barriers to entry are low as web-based software will eliminate the costs associated with internal IT and training /software updates are included at no additional cost by some vendors. • Based on these findings, it is recommended that [The Company] move forward with implementing an Applicant Tracking System as soon as possible.

  13. Additional Opportunities Worthy of Investigation • Talent CRM Software • Talent CRM Software provides an easy way to engage and nurture candidates who may not yet be ready to apply for a job, but are interested in the company’s employment brand. • Career Microsites • Search engine optimized Career Microsites help to reduce reliance on third-party job board postings and other recruitment marketing techniques while increasing traffic to the company’s career portal. • Onboarding Software • Onboarding software automates the candidate’s transition to productive new hire by reducing paperwork, and manage tasks more efficiently. This leads to improved HR productivity and employee engagement. • I-9 and E-Verify Compliance Tool • I-9 and E-Verify Software provides automated and paperless preparation, signing, management, compliance auditing, and storage of Form I-9s, as well as automatic E-Verify submission.

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