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Strategic Planning for Federal Depository Libraries

Strategic Planning for Federal Depository Libraries. August 17, 2010 Jennie Burroughs University of Montana Valerie Glenn University of Alabama Patrick Ragains University of Nevada, Reno. This session will cover:.

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Strategic Planning for Federal Depository Libraries

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  1. Strategic Planning for Federal Depository Libraries August 17, 2010 Jennie Burroughs University of Montana Valerie Glenn University of Alabama Patrick Ragains University of Nevada, Reno

  2. This session will cover: • Summary of GPO’s Federal Depository Library Program Strategic Plan, 2009–2014 • tinyurl.com/y8xde7c • Regional depository initiatives: • Title 44 revision; • pre-1976 cataloging; • ASERL’s Collaborative Federal Depository Program; • Things selectives, regionals and GPO can do. Six-State Virtual Government Information Conference  August 11-13 and 16-17, 2010

  3. GPO’s Principles for Government Information • Slide 1 of 2 • The public has the right of access to government information; • Government has the obligation to disseminate and provide broad public access to its information; • Government has an obligation to guarantee the authenticity and integrity of its information; Six-State Virtual Government Information Conference  August 11-13 and 16-17, 2010

  4. GPO’s Principles for Government Information • Slide 2 of 2 • Government has an obligation to preserve its information; • Government information created or compiled by government employees or at government expense should remain in the public domain. Six-State Virtual Government Information Conference  August 11-13 and 16-17, 2010

  5. Projected characteristics of the FDLP through 2014 • Slide 1 of 2: • The Principles for Government Information will remain the FDLP’s core ideology. • Federal depository libraries will continue to facilitate access to the American public through traditional services as well as through enhanced or new services made possible by the digital age. • GPO, working actively with depositories, will ensure accessibility, findability, and usability of government information dissemination products. • The options for building federal depository collections will increase. • Regional depositories will continue to have the responsibility for permanent public access for tangible publications that remain in their collections. Six-State Virtual Government Information Conference  August 11-13 and 16-17, 2010

  6. Projected characteristics of the FDLP through 2014 • Slide 2 of 2: • GPO will ensure permanent public access to, provide version control of, and authenticate federal digital content. This does not rule out depository libraries providing redundancy. • Communication will exist, and improve, between and among GPO, depository libraries, other federal agencies, and the public and communities served by depository libraries. • Consumers of federal information will be able to access it from wherever they are and whenever they need it. Six-State Virtual Government Information Conference  August 11-13 and 16-17, 2010

  7. Selective depositories can: • Affirm and strengthen their commitment to make government information easily available to their communities, with minimal reliance on tangible collections; • Meet community members in branch libraries and outside library buildings (e.g., shopping malls, schools, community centers); • Support government information–related training for public services staff; • Include the Catalog of U.S. Government Publications in a discovery service, federated search or similar application with the local library catalog; • Select only those tangible depository items needed for: 1) reference assistance, when a paper copy is more convenient; 2) known user interests; • Base continuing or relinquishing depository library status upon user needs rather than on processing workload. Six-State Virtual Government Information Conference  August 11-13 and 16-17, 2010

  8. Regional depositories can: • Conduct sustained outreach statewide and provide needed staff training in both selective depositories and nondepositories. Training should emphasize sources and search techniques needed for reference service; • Join the Questionpoint/Government Information Online reference service (GIO). Membership is also open to selective depository libraries; • Contribute to efforts to catalog pre-1976 U.S. government publications. Six-State Virtual Government Information Conference  August 11-13 and 16-17, 2010

  9. GPO should: • Comprehensively capture, archive, and disseminate born-digital federal government information; • Finish converting GPO’s shelflist to MARC record format.; • Create two tangible, national retrospective collections of U.S. government publications, to be housed separately in secure federal buildings. These would be archival collections from which tangible and electronic copies would be made for libraries and end users; • Create or sponsor an online retrospective collection of U.S. government publications, with both basic and advanced search interfaces; • Assist and consult with selective and regional libraries as they evaluate their depository status. Six-State Virtual Government Information Conference  August 11-13 and 16-17, 2010

  10. Addressing Regional Evolution • Changes are coming rapidly & we cannot tackle these challenges alone • Pressure to reduce/move physical collections • Need to improve digital access • Don’t know who has what • Reduced funding for travel/service • Need a framework & plan for wise, collaborative change Six-State Virtual Information Government Documents Conference  August 11-13 and 16-17, 2010

  11. A Regional Strategic Plan • Regionals support change & recognize the potential for better access • Regionals know what huge steps are needed, but are stuck on how to tackle them • Time for agency: articulate the plan, the steps, the strategies for ourselves & for our administrators

  12. What we’re doing • What does our future look like? • Describe a potential future regional from the perspective of end users and selective depositories • How do we get there? • Outline steps & projects we need to address to meet those changes • What can we do now? • Current projects & minimum standards for regional service Six-State Virtual Information Government Documents Conference  August 11-13 and 16-17, 2010

  13. Main plan threads Six-State Virtual Information Government Documents Conference  August 11-13 and 16-17, 2010

  14. Regional Plan timeline • Draft shared with other regional librarians by early September • Online feedback • Broader discussion at October FDLP Conference • Revision and further dialogue • Pending relative consensus, share with administrators, broader community Six-State Virtual Information Government Documents Conference  August 11-13 and 16-17, 2010

  15. Association of Southeastern Research Libraries (ASERL) Collaborative Federal Depository Program (CFDP) • IMLS-funded • Primary Goal: Explore options for cooperative services and collection management for federal government publications across the Southeastern region of the United States (AL, FL, GA, KY, LA, MS, NC, SC, TN, & VA). Six-State Virtual Government Information Conference  August 11-13 and 16-17, 2010

  16. Exploring Cooperative Services • Goal: Provide enhanced outreach and training for all libraries in each state in the region • Training subcommittee has been formed, comprised of librarians from regional and selective depository libraries • Initial focus is on the depository community in the region Six-State Virtual Government Information Conference  August 11-13 and 16-17, 2010

  17. Exploring Cooperative Collection Management • Goal: Create “Centers of Excellence” for all federal agencies • Complete, cataloged collections of federal publications • Provide expert reference services • Can be housed in a Regional or Selective Depository Library Six-State Virtual Government Information Conference  August 11-13 and 16-17, 2010

  18. Exploring Cooperative Collection Management • Three current “Centers of Excellence” are testing the concept: • Works Progress Administration (Univ. of Kentucky) • “Dead” agency, no GPO cataloging • U.S. Dept. of Education (Univ. of South Carolina) • “Living” agency, lots of GPO cataloging • Panama Canal Commission (Univ. of Florida) • “Dead” agency, relatively small. • Digital component Six-State Virtual Government Information Conference  August 11-13 and 16-17, 2010

  19. Exploring Cooperative Collection Management • Proposed Southeast Region Guidelines for Management and Disposition of Federal Depository Library Collections (discussion draft, April 22, 2010) • Drafted by ASERL Deans' FDLP Task Force • Goal: Cooperatively build comprehensive FDLP collections in the Southeast Region, ultimately establishing “at least two complete cataloged sets of print publications and maps distributed as part of the FDLP” • Goal: Gain consensus on policies and best practices for the disposition of federal documents across the Region. Six-State Virtual Government Information Conference  August 11-13 and 16-17, 2010

  20. Current/Future Directions • Continued development of “Centers of Excellence” • Continued development and exploration of training topics and methods for delivery • Summertime Summit: “Managing FDLP Collections Across the Region” (August 4, 2010) • Revision/adoption/implementation of Guidelines for Management and Disposition of Federal Depository Library Collections Proposal and related documents are available at www.aserl.org Six-State Virtual Government Information Conference  August 11-13 and 16-17, 2010

  21. Questions?

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