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CARL D. PERKINS SPRING INFORMATIONAL SESSION for NEW PERKINS COORDINATORS

CARL D. PERKINS SPRING INFORMATIONAL SESSION for NEW PERKINS COORDINATORS. TUESDAY, MAY 6, 2003 OHIO BOARD OF REGENTS MAIN CONFERENCE ROOM NEW PERKINS COORDINATORS. I. INTRODUCTION TO PERKINS. HISTORY AND OVERVIEW. Perkins Timeline

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CARL D. PERKINS SPRING INFORMATIONAL SESSION for NEW PERKINS COORDINATORS

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  1. CARL D. PERKINSSPRING INFORMATIONAL SESSIONforNEW PERKINS COORDINATORS TUESDAY, MAY 6, 2003 OHIO BOARD OF REGENTS MAIN CONFERENCE ROOM NEW PERKINS COORDINATORS

  2. I. INTRODUCTION TO PERKINS

  3. HISTORY AND OVERVIEW • Perkins Timeline • 1905—Advocates of “practical education” argue for broader public school curriculum that prepares graduates for jobs. • 1917—Smith-Hughes Vocational Education Act gives voc ed $1.7 million for 1917-18 and creates federal board. • 1936—George-Deen Act authorizes $14.55 million for voc ed.

  4. HISTORY AND OVERVIEW • 1940—Vocational education students, facilities used to aid war effort. • 1963—Rep. Carl D. Perkins from Kentucky introduces bill to replace Smith-Hughes Act. • 1968—Amendments authorize $800 million for voc ed; Congress appropriates $365.3 million. • 1984—The Carl D. Perkins Act established funding authorization for a five-year period, focused on improving vocational programs and serving special populations.

  5. HISTORY AND OVERVIEW • 1990—Reauthorized Perkins Act authorizes up to $1.6 billion a year through 1995 for vocational education, including tech prep. • 1995—Congress begins reauthorization process which will last until 1998. • 1998—Perkins III is signed into law. • 1998—The program is slated to last until June of 2004; contingent upon reauthorization.

  6. HISTORY AND OVERVIEW • Perkins in Ohio • 1998—Ohio begins to develop the Ohio Plan for the Administration of Career-Technical Education: July 1, 2000 through June 30, 2004. • 1999—Ohio works with USDE to establish Performance Measures for Secondary, Adult, and Postsecondary. • 2001—Performance Measures are established for Postsecondary. • 2002—OBR distributes the Perkins Operations Handbook for Ohio Postsecondary Institutions.

  7. HISTORY AND OVERVIEW The Carl D. Perkins Vocational and Applied Technology Education Act of 1998 (20 U.S.C. 2301) is a state grant, administered by the United States Department of Education (USDE), with a firm emphasis on accountability and program improvement. As stated in The Official Guide to the Perkins Act of 1998, the purpose of the Perkins Act is “to develop more fully the academic, vocational, and technical skills of secondary students and postsecondary students who elect to enroll in vocational and technical education programs, by –

  8. HISTORY AND OVERVIEW • Building on the efforts of States and localities to develop challenging academic standards; • Promoting the development of services and activities that integrate academic, vocational, and technical instruction, and that link secondary and postsecondary education for participating vocational and technical education students; • Increasing State and local flexibility in providing services and activities designed to develop, implement, and improve vocational and technical education, including tech-prep education; • And disseminating national research, and providing professional development and technical assistance, that will improve vocational and technical education programs, services, and activities.”

  9. HISTORY AND OVERVIEW In Ohio, the Ohio Department of Education/Career Technical and Adult Education (ODE) and Ohio Board of Regents/Workforce Development (OBR) departments monitor the Perkins grant. These two agencies work collaboratively to ensure that local eligible recipients of the grant are provided with the proper technical assistance needed for program implementation and improvement.

  10. THE SINGING CONGRESSMANCARL PERKINSTHE FATHER OF THE PERKINS ACT NO, NOT REALLY!!!

  11. II. PERKINS GUIDELINES & REGULATIONS

  12. FEDERAL GUIDELINES • The Catalog of Federal Domestic Assistance (84.048 Vocational Education_Basic Grants to State) • Education Department General Administrative Regulations (EDGAR) • United States Code of Federal Regulations (CFR)

  13. STATE GUIDELINES AND REGULATIONS • The Ohio Plan for the Administration of Career-Technical Education: July 1, 2000 through June 30, 2004 • Four-Year Performance Plan: July 1, 2001-June 30, 2004 • Carl D. Perkins Vocational and Applied Technology Act Operations Handbook for Ohio Postsecondary Institutions

  14. FOUR-YEAR PERFORMANCE PLAN • What is the four-year Performance Plan? • The four-year plan should address the following: • Set performance measure expectations • Analyze data • Establish performance objectives and targets • Identify strategies • Allocate resources in accordance with performance targets • Report, results and evaluation • Involve stakeholders in the process

  15. THE STAKEHOLDERS • What is a Perkins stakeholder? • Who are Perkins stakeholders? • Stakeholders meetings

  16. III. ACCOUNTABILITY

  17. PERFORMANCE MEASURES • Overview of the Perkins Legislation • Commitment to Performance Measurement • Commitment to Performance Accountability

  18. PERFORMANCE MEASURES • TECHNICAL STUDENT POPULATION Perkins requires state reporting on: • Students who participate in technical coursework • A state identified threshold level of technical education

  19. PERFORMANCE MEASURES • TECHNICAL STUDENT POPULATION • Technical Participants • Technical Concentrator • Technical Completer

  20. PERFORMANCE MEASURES • STATE AND LOCAL PERFORMANCE DATA OVERVIEW • Four Core Indicators of Student Performance • Multiple sub-indicators for a variety of student populations • Gender, Race, Career Cluster and Special Populations

  21. PERFORMANCE MEASURES • CORE INDICATOR 1: ATTAINMENT • Academic Skill Proficiencies • Technical Skill Proficiencies

  22. PERFORMANCE MEASURES • CORE INDICATOR 2: COMPLETION • Student attainment of a Postsecondary degree

  23. PERFORMANCE MEASURES • CORE INDICATOR 3: Placement & Retention • Placement in Postsecondary education or advanced training; employment; or military • Retention in Postsecondary education or advanced training; employment; or military

  24. PERFORMANCE MEASURES • CORE INDICATOR 4: Nontraditional • Participation in Postsecondary nontraditional programs • Completion of Postsecondary nontraditional programs

  25. PERFORMANCE MEASURES • USING THE HEI SYSTEM • Validity • Reliability • Student Coverage • Timing • Unduplicated Counts

  26. PERFORMANCE MEASURES • SPECIAL POPULATIONS • Individuals with disabilities • Economically disadvantaged • Nontraditional enrollees • Other educational barriers • Limited English proficiency

  27. PERFORMANCE MEASURE REPORTS • PERORMANCE MEASURE REPORTS • Introductory • Report Overview • Report

  28. PERFORMANCE MEASURE REPORTS

  29. PERFORMANCE MEASURE REPORTS

  30. SITE VISIT & SITE VISIT REPORTS • PURPOSE OF A SITE VISIT • PROCEDURE • REPORTS

  31. SPECIAL POPULATIONS SURVEY • PURPOSE • WHO DOES IT INCLUDE? • http://www.regents.state.oh.us/mainpages/perkins-2002survey.html

  32. CONSOLIDATED ANNUAL REPORT (CAR) • WHAT IS THE CAR? • THE CAMPUS COORDINATOR’S RESPONSIBILITY

  33. IV. FINANCIAL REQUIREMENTS

  34. FUNDING FORMULA • HISTORY • Postsecondary allocation prior to FY2001 = 15% of state total allocation • Beginning FY2001 Postsecondary allocation = 20% of state total allocation

  35. FUNDING FORMULA Increased funding mandated a change to the existing allocation formula unless an alternate formula was approved by USDE

  36. FUNDING FORMULA After 1 year of negotiating with USDE in attempt to maintain the previously utilized formula, Ohio’s request was denied RESULT Use of the federal postsecondary allocation formula

  37. FUNDING FORMULA Section 132 of the 1998 Perkins Act • Fall Pell Grants • % of Technical FTE

  38. FUNDING FORMULA • DATA SOURCES FOR CALCULATIONS • TOTAL FTE ENROLLMENT – HEI Report of FTE and Student Count Summaries • TECHNICAL FTE ENROLLMENT – Career and Technical Education Career Clusters • FALL PELL GRANT RECIPIENTS – OBR State Grants and Scholarships (as reported by campus financial aid offices)

  39. FUNDING FORMULA • CALCULATING CAMPUS ALLOCATIONS • Total FTE x Technical FTE = % of Technical Enrollments • % of Technical Enrollments x # of Fall Pell Grant recipients = # of estimated eligible recipients • Campus estimated eligible recipients/total estimated eligible recipients = campus % of state • Campus % of the state x estimated annual two-year campus Perkins Postsecondary allocation = YOUR CAMPUS ALLOCATION

  40. ANNUAL ALLOCATION • FISCAL YEAR • ELIGIBLE REQUIREMENTS • DISBURSEMENT OF CAMPUS FUNDS

  41. BUDGET AGREEMENT, NARRATIVE, AND REVISIONS • BUDGET AGREEMENTS http://www.ode.state.oh.us/ctae/treasurer/administrative_field_services/Federal_Funding/ • BUDGET NARRATIVES http://www.ode.state.oh.us/ctae/treasurer/administrative_field_services/Federal_Funding/ • BUDGET REVISIONS

  42. CASH REQUEST • PROCEDURE • TIMELINES

  43. CLOSING AFFIDAVIT • PURPOSE • WHO IS RESPONSIBLE? • HOW DO I SUBMIT THE FORM? http://www.ode.state.oh.us/ctae/grants/fed_grant.asp

  44. ALLOWABLE AND UNALLOWABLE EXPENDITURES • ADMINISTRATIVE COSTS • SUPPLEMENTING AND SUPPLANTING • REQUIRED AND PERMISSIBLE USES OF FUNDS

  45. ADJOURNMENT THANK YOU HAVE A GREAT REST OF THE DAY

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