1 / 16

Guy Sangwine ITS: Web Resources and Development

Guy Sangwine ITS: Web Resources and Development Making PowerPoint slideshows more accessible Introduction - What I’m here to tell you Why you need accessible PowerPoint slides. Options for creating accessible slides. Techniques in PowerPoint Creating accessible HTML versions

JasminFlorian
Download Presentation

Guy Sangwine ITS: Web Resources and Development

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Guy SangwineITS: Web Resources and Development Making PowerPoint slideshows more accessible

  2. Introduction - What I’m here to tell you • Why you need accessible PowerPoint slides. • Options for creating accessible slides. • Techniques in PowerPoint • Creating accessible HTML versions • Other factors to consider in ppt. • Use of HTML version within WebCT • If we have time – quick demonstration of wizard.

  3. Why is PowerPoint used in the first place? • Site-wide license. • Low cost. • Familiarity with program. • Easy to use.

  4. Why you need accessible PowerPoint slide shows • A risk mitigation strategy - the more accessible a presentation is the less you open yourself to legal action • It is stipulated in the Monash style guide. • In line with Monash cultural values – diversity, equality . . .

  5. Options for creating accessible PowerPoint • Use accessible PowerPoint techniques • HTML version of presentation • HTML is the only format reliably accessible to the various brands of screen readers on the market. • Best option: provide both!

  6. Accessible PowerPoint techniques • A quick demonstration… • Oh dear… look in the outline view • Remember: text in text boxes is not accessible Very important information! – Please use the attendance book and fill out the feedback form. BUT - This text is in a textbox – not accessible

  7. Points to remember… • Avoid adding text-boxes • Ensure that all the text is visible in the “Outline” view. If not – its not accessible. • If text box unavoidable, add hidden slide containing the text-box text (Slide Show -> Hide Slide). • Use Microsoft default slide layouts • View them under Format > slide layout • Graphics are not included in outline. • If graphics are important, again need to describe them in hidden slide or alternate-text. (we’ll come back to alt-text later) • To avoid confusion - keep outline order logical

  8. Creating an HTML version – use the Wizard • Don’t use “Save to HTML” – use the Accessible Web Publishing Wizard for Microsoft ® Office • www.rehab.uiuc.edu/office/ *Please see final slide* • Download issues: • Requires Microsoft dot.net framework • Can download this framework at same time • Installation: • Slow – takes several minutes • Need to provide email address

  9. Using the Wizard • Have you entered image alternate-text? (in ppt: dbl click image – select web). • Select “save as accessible web page” from file menu • Follow the prompts…

  10. Wizard process step 1 • Enter your presentation title and author • Select image type • Decorative • Informative • Chart • Table • Repeat for all images

  11. Wizard process - notes • Consider your text sizes in the slides • Make sure there is contrast between text colour and background colour. • Entering chart description can be tricky using the chart only – use original column / row information.

  12. Wizard factors to consider • Cannot convert PowerPoint scripts or effects – you will need to modify HTML… • …but you can use the Wizard from Word and Excel. • Size will increase in HTML – this presentation is 400kb in ppt … • … as accessible HTML roughly 5mb

  13. Using HTML version with WebCT • The files produced using the wizard can be imported into WebCT • Easily imported by instructor / designer. • Easily viewable by student • More information available: • www.its.monash.edu.au/web/slideshows/accessibility-powerpoint/htmlwizard-webct.doc • Contact: lms-enquires@monash.edu

  14. Conclusion + Demonstration • So - you can post PowerPoint to the web • BUT please use techniques described • Provide accessible HTML version, easiest way is to use the wizard. • Let’s convert this presentation… • Remember – Save as Accessible Web Page… …and if you really need text-boxes include a hidden slide.

  15. Thankyou • Thank you for all attending. • Has everyone signed the attendance book. • Please fill in feedback forms and leave on front desk or send via internal mail.

  16. Plugin update 17-7-04 • Since writing this presentation there is now a charge for version 2 of the plugin. • Version one of the plugin is available locally here: • http://its.monash.edu/web/slideshows/accessibility-powerpoint/OETFull-en.exe (29mb)

More Related