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Best Practices

Best Practices. Wednesday, June 23. Generating Interest in Committee Work. ASD Newsletter Webinar to advertise work of committee and seek involvement News dissemination Define projects needed – do work in task groups/allow for ownership Possibility of flyer to market committee achievements

Jims
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Best Practices

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  1. Best Practices Wednesday, June 23

  2. Generating Interest in Committee Work • ASD Newsletter • Webinar to advertise work of committee and seek involvement • News dissemination • Define projects needed – do work in task groups/allow for ownership • Possibility of flyer to market committee achievements • Assign action items for outside the meetings – encourage responsible member to include others at their workplace

  3. Committee Weeks • Schedule meeting jointly with other Committees and/or Aerotech conference • Standard for ASD Spring/Fall • International Conference in May, ‘mid term’ work group meetings in Fall/early winter • Hold combined Committees meeting with papers every 2 years • Planning to start combined effort with another committee meet as required • Already meet with another Committee, have invited a 3rd

  4. Succession Planning • Steering Committees nominates and vote son membership • Committees usually nominate V. Chair and V. Chairperson moves to Chair • Co Chairs in Tech Groups • Subcommittee Chairs/V ice Chairs and level of commitment to attend and accomplishments • Task Group Chairs • Key users formal Subcommittee to nominate next Chair • Monitor term limits, have depth of organization to fill positions as they are scheduled.

  5. Global Participation • AE-7 Europe subcommittee (is it insulting to participants to call this a ‘shadow’ committee • G-12 – Worldwide membership/attendance (Europe/Asia etc) • A-6 – schedule semi annual meeting abroad • G-3C – Industry 5K PsI fitting harmonization with Airbus • EUROCAE/Canada/Japan/Brazil • Hard to achieve unless committees can meet overseas • SEAT – has worldwide, Europe, Asia, South America • If any committees have success, including info in staff report

  6. Virtual Meetings • Targeting monthly Webex meeting between Committee meetings • G-3 – occasional meetings to address specific tasks/projects • Need for SAE support to run G-3 Meetings with virtual attendance availability • Used for specific issues/topics, not for general meeting • Used for ‘task group internal’ not for general meeting • G-8 has users in Europe that never can attend due to travel constraints. This would help • If needed – not required practice

  7. ‘Shadow’ Committees • Shadow Committees extend Document time • Agreements need to be carefully worded • When in doubt, don’t • Foster greater international participation (AE-7) • Match up with EUROCAE • Goal of ‘shadow’ situation would have to be well defined and agreed upon • We can’t have Subcommittees, but we can have Shadow Committees? • Committee meeting jointly at SAE HQ and SAE London office with teleconference

  8. ITAR • Guidance is needed in this area to ensure compliance in a global setting • Guidance needed • Have to recognize difference between various governments • Use Corp ITAR/EAR advisors • Solicit independent ITAR review • Internal vetting of material before release to Committee • Lobby to eliminate

  9. Committees Focusing on Industry Needs • Good mix of user and supplier involvement helps (DITTO for G-3) • Define needs (Aero/SAE staff/Internal to Committee) • Survey from SAE ‘What do you need/want?’ • Seeking a successful practice for injecting standards into academic realm • Letters from stakeholder with technical needs • Task groups developing requirements for new products or enhanced performance

  10. Holding Meetings at SAE HQ • At least attend every 2/3 years • Would lose some involvement from Committee attendees • Location is majority rule. Recommend staff report, include photos, meeting space etc • Are other SAE office locations available eg. Troy/Atlanta • Consider once every 4 years • Good for small Committee Meetings • G-3 already has one scheduled for Fall

  11. Standardize Meetings and Processes • Steering Committee – admin task groups (internal work/review s review cycle for Documents • Hyperlink all Documents to the agenda for ease of review • Already follow SAE Meeting template • Retain good leadership after term limit is up by offering other positions in CommitteesWould help to encourage Webex availability for those who can’t be present (DITTO for G-3) • Development of spec template to aid in future spec creations and revisions

  12. What is Your Committees Best Practice? • AS-3 social dinner night • Keeping meeting to one day and assign work off line to save $ • Webex between the face to face meeting – save $, check/update status/action items, more participation (including member’s bosses) • G-3- task groups, Webex participation, driving to resolutions quickly, revising docs (quality and flow) • Ability to assimilate members and comments from worldwide membership • Doing work in task groups • Steering Committee • Making meeting interesting, enjoyable and easy to sit through • Users and suppliers work extremely well together • A-6 – hold document breakout sessions to move document along

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