Individual Artist Project Grants 2008

1. Individual Artist Project Grants 2008 Information Session

2. About The Grant Program • A program of the Arts & Cultural Council for Greater Rochester in partnership with the New York State Council on the Arts (NYSCA) and the New York State Legislature • Four grants of $2,000 each • For Monroe County artists of all disciplines

3. Creation of New Work • This grant is for creation of new work, not performance or exhibition • It must involve the public in some aspect of that creation • Creation of new work must take place between January 1 and December 31, 2008

4. EligibilityRequirements • Artist must reside in Monroe County; public component must take place in Monroe County • Must be age 21 or older • May not be a student enrolled in a degree program • Has complied with reporting requirements for past grants • Must attend an information session or one-on-one meeting with Arts Council staff

5. Application Deadline • Deadline is Thursday, November 1, 2007 • Not a postmark deadline • Application must be complete, with all attachments • Application must be typed or computer generated. NO handwritten applications accepted!

6. How to Get an Application • Download the application and guidelines from the Arts Council website, www.artsrochester.org • For hard copies, call (585) 473-4000, ext. 210 • Be sure to answer all questions and sign the application!

7. A Complete Application Will Include 10 Copies of: • Application cover sheet • Answers to questions 1-6 • Artist resume • Letter of support for community engagement • Evidence of any required permits or insurance

8. Goals and Objectives Goals are the “big picture”: I will create a large mural on the I-490 wall at the intersection of X Street and Y Avenue that will examine the reasons for and solutions to the problem of violence in our city. I have received a permit (copy enclosed) for this project. Objectives are more specific. They tell how you will achieve your goal: • Conduct four public sessions at the YMCA in May and June seeking input for themes for this mural. • Display mock-up of proposed mural for public comment in early July and incorporate comments in final product • Mural painting to begin by August 1 with completion by September 30 • Conduct an unveiling during the Avenue Y Street Fair on the first Saturday in October

9. A Word About Artistic Samples • These are required in order to apply • Types of samples; • Visual: Up to 10 images on CD or DVD, or digital photos, clearly labeled with artist’s name, medium, and dimensions. One copy only. • Video or Film: DVD or VHS. Cue or indicate tracks. Panel reviews up to 3 minutes. One copy only. • Performing Arts: Same as for video/film. Indicate origin of work and relevance to project proposed. One copy only. • Poetry or Literature: Up to 20 pages. Attach to each copy of application

10. Preparing Your Budget • Pay yourself! Artist fees may constitute all or most of your budget • Equipment must be rented, not purchased • Itemize any costs listed as “other” • This budget MUST balance. If the project costs more than $2,000, show where the extra income will come from.

11. Sample Budget • Expenses • Artist Fees $1,200 • Consumable supplies 500 (paint, paper, ink: see attached quotes) • *Other 300 (scaffolding rental/ 1 day) Total Project Cost $2,000 Grant Request $2,000 *List in-kind donations of materials or professional assistance separately. This shows support for your project.

12. What Will the Panel Consider? • Artistic merit, as demonstrated by artistic samples, is primary • Quality of proposed plan, demonstrating clarity, purpose, and innovation • Realistic goals and objectives • Quality of public component • Demonstrated ability to organize, implement, and successfully complete a program (as indicated by resume and letter of support) • Itemized budget

13. Projects Not Eligible for Support • For a complete list, see page 3 of the guidelines • Programs taking place in school • Programs that are recreational, therapeutic, or rehabilitative (magic shows, bubble blowing, balloon art, juggling, clowns, martial arts) • Scholarships, fundraisers, cash prizes or awards, receptions, or parties

14. We Are Here to Help! • The Arts & Cultural Council staff: • Reviews drafts if submitted by October 25 Please note, this is NOT a guarantee of funding. • Assists applicants in formulating a project • Arts Council Contact: Tracy Kroft, Grants Manager, (585) 473-4000, ext. 210 or tkroft@artsrochester.org

15. Once We Receive Your Application • Arts Council staff reviews for completion. You will be notified either way and be given a chance to correct any problems. • Panel of artists reviews applications in December and makes recommendations • Recommendations approved by Arts Council Board of Directors • Award announcements after December 15

16. If You Receive A Grant You Must… • Sign and adhere to contract terms • Attend the Community Arts Grants Awards Ceremony (Date and Time TBA) • Credit the Arts Council, NYSCA and the New York State Legislature in all printed material relative to your project (wording available at www.artsrochester.org) • Provide Arts Council with a schedule of public events and publicity materials at least one month prior • File a final report within 30 days of completion of the project and no later than January 31, 2009

17. IMPORTANT! • The Arts & Cultural Council must approve any proposed changes to your project IN ADVANCE • These might include changes to: dates, times, locations, or number of sessions • Submit changes IN WRITING in the form of a request.

18. Need More Information? • Contact Tracy Kroft, Grants Manager, • (585) 473-4000, ext. 210 • tkroft@artsrochester.org Visit www.artsrochester.org for a list of projects funded last year.