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MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND

MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND. U.S. GOVERNMENT CAR RENTAL CAR PROGRAM MR. DENNIS WILLIAMS OPERATIONS TEAM, CHIEF 2005 SDDC Europe Work Shop April 17 - 31, 2005. HISTORY: CAR RENTAL PROGRAM • In 1985, SDDC was tasked by the office of the Secretary of Defense to

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MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND

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  1. MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND U.S. GOVERNMENT CAR RENTAL CAR PROGRAM MR. DENNIS WILLIAMS OPERATIONS TEAM, CHIEF 2005 SDDC Europe Work Shop April 17 - 31, 2005

  2. HISTORY: CAR RENTAL PROGRAM • • In 1985, SDDC was tasked by the • office of the Secretary of Defense to • manage the DOD Car Rental Program. • In 1986, SDDC implemented the program • and expanded it to include all federal • government agencies. • Currently, there are 29 approved car • rental companies doing business • worldwide.

  3. THE AGREEMENT • Covers the terms and conditions that • governs the program and the rental of • vehicles by Federal employees. • Covers the following areas: • Rates • Benefits • Reservations • Employee identification and payment • Authorized drivers • Vehicles Covered • Accidents or repairs

  4. RATES • Ceiling Rates: (domestic and international) • Maximum rate a Company can charge. • Rental rates can move up or down but can not exceed the maximum ceiling rate. • Rates • Daily • Weekly • Monthly • One-Way

  5. RATES (Con’t) • Rates: • - Must be in whole dollar amounts • - Not subject to advance notice or • black out dates • -Guaranteed for 60 days from the • time of reservations • Rates are all inclusive and includes: • - CDW (collision damage waiver) • - Liability Waiver • - No fee for underage or additional • drivers • - Unlimited mileage

  6. RATES (Con’t) • Exception: Government Administrative • Rates Supplement (GARS), state and • local government fees, surcharges and • taxes • GARS: Supplemental used to • reimburse the car rental company for • those costs incurred which are • peculiar to doing business with the • government

  7. IDENTIFICATION AND • PAYMENT • Identification • - Travel Orders • - Travel Authorization • - Government Credit Card • Payment • - Cash • - Personal Check or Credit Card • - Official Government Credit Card

  8. AUTHORIZED DRIVERS • Renter • Fellow employees acting within the • scope of their employment duties • Fellow employees need not be listed • on the rental agreement • Government employees, age 18 or • older

  9. VEHICLES COVERED • Economy • Compact • Mid-sized • Full-sized • Station wagons • 7 Passenger Mini-van • 15 Passenger Van (Limited) • Sport Utility Vehicles (Limited)

  10. WHAT TO DO IN CASE OF AN • ACCIDENT • Call the POLICE and get a copy of • the police report (if applicable). • Report the accident to the Car • Rental Company. • Loss of or damaged to vehicles may • be covered under the SDDC Car • Rental Agreement.

  11. HANDLING BILLING PROBLEMS, COMPLAINTS & CLAIMS • Bring billing problems, complaints or • claims to management at the renting • location. • If the problem can not be resolved at • step one, contact your agency’s • Transportation Office, or the company • Government Representative. • Unresolved issues may be forwarded • to SDDC.

  12. TRAVEL TIPS • Usage of Commercial Travel Office • Rent from a participating company • and location • Ensure that official rates are utilized • Use type/class of vehicles that are • offered under the program

  13. TRAVEL TIPS (Cont’d) • In case of an accident/emergency, • contact car rental company immediately • Contact the POLICE (obtain a copy of • the report, if applicable) • Complete company accident report • (if required)

  14. MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND U.S. GOVERNMENT TRUCK RENTAL PROGRAM MR DENNIS WILLIAMS OPERATIONS TEAM, CHIEF SDDC WORKSHOP April 18 - 21, 2005

  15. HISTORY • On August 1, 2000, SDDC implemented the U. S. Government Truck Rental Program. • Currently, there are three approved truck rental companies doing business for the Federal Government.

  16. BENEFITS TO THE GOVERNMENT  • No fees for Collision Damage Waiver (CDW) • No Additional Drivers Fees • Unlimited Mileage • No Under Age Fee (Minimum Age 21)

  17. TYPES OF VEHICLES INCLUDED: • Pick Up Trucks • Cargo Vans • 10 Foot Trucks • 15 Foot Trucks • 24 Foot Trucks

  18. TTRUCK RENTAL RESERVATION INSTRUCTIONS • Make your truck reservation through the commercial travel office • Exception: Budget Group Inc. • For reservations with Budget call: 1-888-633-3875 • You have a choice between rates: • Fixed rate with unlimited mileage • Lower daily rate but with a mileage charge, or • One-way rental rate which allows you to drop the rental in a different city over 100 miles in distance

  19. TRUCK RENTAL RESERVATION INSTRUCTIONS • Accountnumbers for government rentals with Budget: - VariableRate 56000012193 - Fixed Rate 56000012194 - One Way Rate 56000012509

  20. FURTHER INFORMATION • SDDC’s WEBSITE ADDRESS • WWW.SDDC.ARMY.MIL • Located under the carriers and programs link • Point of Contact (703) 428-3008 • or DSN 328-3008

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