lead agent office of the assistant secretary of the army installations and environment

2. The Occupational Safety and Health Administration (OSHA) on July 2, 1982, announced establishment of the Voluntary Protection Programs (VPP) to recognize and promote effective worksite-based safety and health management systems. In the VPP, management, labor, and OSHA establish cooperative relationships at workplaces that have implemented comprehensive safety and health management systems.� Approval into VPP is OSHA's official recognition of the outstanding efforts of employers and employees who have created exemplary worksite safety and health management systems.� OSHA offers assistance to sites committed to achieving the VPP level of excellence. The enabling legislation for VPP is Section (2)(b)(1) of the OSH Act, which declares the Congress's intent "to assure so far as possible every working man and woman in the Nation safe and healthful working conditions and to preserve our human resources B (1) by encouraging employers and employees in their efforts to reduce the number of occupational safety and health hazards at their places of employment, and to stimulate employers and employees to institute new and to perfect existing programs for providing safe and healthful working conditions. . ."The Occupational Safety and Health Administration (OSHA) on July 2, 1982, announced establishment of the Voluntary Protection Programs (VPP) to recognize and promote effective worksite-based safety and health management systems. In the VPP, management, labor, and OSHA establish cooperative relationships at workplaces that have implemented comprehensive safety and health management systems.� Approval into VPP is OSHA's official recognition of the outstanding efforts of employers and employees who have created exemplary worksite safety and health management systems.� OSHA offers assistance to sites committed to achieving the VPP level of excellence. The enabling legislation for VPP is Section (2)(b)(1) of the OSH Act, which declares the Congress's intent "to assure so far as possible every working man and woman in the Nation safe and healthful working conditions and to preserve our human resources B (1) by encouraging employers and employees in their efforts to reduce the number of occupational safety and health hazards at their places of employment, and to stimulate employers and employees to institute new and to perfect existing programs for providing safe and healthful working conditions. . ."

3. OSHA VPP Programs VPP compares YOUR Safety and Health Systems to the BEST S+H Management systems. Program Levels: � Star � Highest level of recognition All VPP Elements/Sub-elements in Place Injury and illness rates below the national average. � Merit � Working toward Star Some Elements/Sub-elements may not be in place Rates may be above national average Merit status is a temporary state. A site cannot enter into the VPP with the expectation that they will maintain Merit status; the intent is to continuously improve and ultimately achieve Star status. Merit status is a temporary state. A site cannot enter into the VPP with the expectation that they will maintain Merit status; the intent is to continuously improve and ultimately achieve Star status.

4. Why VPP in DoD? Preventable injuries and illnesses cost the DoD an estimated $10 to $21 billion annually, according to the National Safety Council. �DoD Components will pursue the following accident reduction and prevention initiatives: emphasizing safety in the workplace and hold leaders accountable for their safety programs; and achieving a 75 % accident reduction target by 2012 from a 2002 baseline in military and civilian injuries, private motor vehicle fatalities and aviation accidents. Secretary of Defense May 12, 2008 Overall Industry VPP Star Site Experience: Over 60% Reduction In Injuries And Illnesses 20% Reduction In Worker�s Comp Costs 864 Companies Saved An Est. $1 Billion since 1982 Guidance for Development of the Force for FY2010-2015 May 12, 2008, signed by Robert M Gates Page 61 (U) Human Capital Management 5th bullet: (U) DoD Components will pursue the following accident reduction and prevention initiatives: emphasizing safety in the workplace and hold leaders accountable for their safety programs; prioritizing investing in technologies and devices that will save lives and equipment; improving material acquisition, training, and business practices to enhance safety and reduce accidents, increasing operational readiness; Retrofitting existing systems with safety devices to reduce accidents; and achieving a 75 percent accident reduction target by 2012 from a 2002 baseline in military and civilian injuries, private motor vehicle fatalities and aviation accidents. Guidance for Development of the Force for FY2010-2015 May 12, 2008, signed by Robert M Gates Page 61 (U) Human Capital Management 5th bullet: (U) DoD Components will pursue the following accident reduction and prevention initiatives: emphasizing safety in the workplace and hold leaders accountable for their safety programs; prioritizing investing in technologies and devices that will save lives and equipment; improving material acquisition, training, and business practices to enhance safety and reduce accidents, increasing operational readiness; Retrofitting existing systems with safety devices to reduce accidents; and achieving a 75 percent accident reduction target by 2012 from a 2002 baseline in military and civilian injuries, private motor vehicle fatalities and aviation accidents.

5. DoD Star and Upcoming Star Sites

6. What is VPP? Compliance must be in place Focus on the Safety and Health Management System Empower everyone to participate Broad management/employee accountability for safety Systematic continuous improvement (Plan-Do-Check-Act) Four Well Defined Program Elements Management Leadership and Employee Involvement Worksite Analysis Hazard Prevention and Control Safety and Health Training Management Leadership and Employee Involvement Management Leadership-commitment demonstrated by establishing, documenting, and communicating to employees and contractors clear goals that are attainable and measurable Employee Involvement-must be involved in the safety and health management system in at least three ways in addition to their right to report hazards Worksite Analysis A hazard identification and analysis system must be implemented to systematically identify basic and unforeseen safety and health hazards, evaluate their risks, and prioritize and make recommendations Hazard Prevention and Control Management must ensure the effective implementation of systems for hazard prevention and control and ensure that necessary resources are available Safety and Health Training Training must be provided so that managers, supervisors, non-supervisory employees, and contractors are knowledgeable of the hazards in the workplace Management Leadership and Employee Involvement Management Leadership-commitment demonstrated by establishing, documenting, and communicating to employees and contractors clear goals that are attainable and measurable Employee Involvement-must be involved in the safety and health management system in at least three ways in addition to their right to report hazards Worksite Analysis A hazard identification and analysis system must be implemented to systematically identify basic and unforeseen safety and health hazards, evaluate their risks, and prioritize and make recommendations Hazard Prevention and Control Management must ensure the effective implementation of systems for hazard prevention and control and ensure that necessary resources are available Safety and Health Training Training must be provided so that managers, supervisors, non-supervisory employees, and contractors are knowledgeable of the hazards in the workplace

7. Management Leadership Managers must provide visible leadership by: Establishing clear lines of communication for safety and health policies Creating an environment that allows for reasonable employee access to top site management Clearly defining responsibilities, goals, and objectives Setting example of safe and healthful behavior Ensuring all workers, including contractors, have high quality safety and health protection.

8. Employee Involvement The site culture must enable meaningful employee involvement: Participation in committees, audits, investigations, work area self inspections, job hazard analyses, etc. Hazard reporting Receive feedback - suggestions, hazard reports, etc. Safety training Awareness of VPP site participation and basic principles of VPP.

9. Ever Seen Anything Like This? Discuss with participants what is wrong with these images.Discuss with participants what is wrong with these images.

10. Contract Workers VPP site contractor programs must include a documented oversight and management system that ensures the contractor�s site employees are provided effective protection. VPP sites are expected to encourage contractors to develop effective safety and health program management systems.

11. Work Site Analysis Work Site Analysis includes: Baseline Safety/Health Hazard Analyses Ongoing Hazard Analysis Pre-use Analysis (materials/processes) Documenting and Use of Hazard Analyses Routine Inspections / Self Inspections Employee Hazard Reporting System Industrial Hygiene Accident/Incident Investigations Trend Analysis.

12. Hazard Prevention and Control Hazard Prevention and Control includes: Access to qualified Safety/IH professionals Control hierarchy (engineering, administrative, work practice, Personal Protective Equipment (PPE)) Preventive/predictive maintenance to keep equipment from becoming hazardous Access to medical/health professionals for physicals, treatment, first aid, CPR, etc. Emergency systems (response, training, drills, critiques) Controls are understood, followed, and enforced.

13. Safety and Health Training Safety and Health Training includes: VPP concepts Employee rights under OSHA Responsibilities of managers, supervisors, workers Recognizing hazardous conditions Signs and symptoms of workplace related illnesses Job specific training � for example: Job hazard analysis / protective measures Work area inspection / self-inspection Mishap investigation. Site hazards and protective measures Emergency evacuation procedures.

14. Characteristics of a VPP Star Site Look at Safety and Health in a different way It�s not just the Safety Office � it�s all of us It�s not meeting requirements - it�s eliminating hazards Leaders model safety every day Workers are Involved Finding hazards � they know where they are Fixing hazards � it�s everyone�s job Making decisions � they know what works (and doesn�t) Union support Continuous improvement mentality �We don�t do it until we can do it safely.� Other items to possibly touch upon is the culture being the key and creating a supportive atmosphere to foster safety as a core value.Other items to possibly touch upon is the culture being the key and creating a supportive atmosphere to foster safety as a core value.

15. VPP Recognition Process Baseline Assessment � How Much Is Already Done? Establish Policies, Systems/Procedures, and Commitments Implement VPP Elements and Sub-elements (One Year) Evaluate Results and Initiate Improvements Submit Application to OSHA OSHA Onsite Evaluation OSHA Recognition Star Merit Sustainment Continuous Improvement Annual Report to OSHA OSHA Recertification Every 3 Years

16. VPP GAP Baseline Assessment Explained Four Elements - 81 Sub-Elements Three Stages of Maturity Stage 1 = Decide and Develop (Plan) Stage 2 = Implement and Execute (Do) Stage 3 = Evaluate and Improve (Check - Act) MCLB Albany - 81 Assessment Points in Stage 1 Red = No Action Taken Yellow = In Progress Green = Complete Web Based Action Plan Recommendations/Samples/Etc. for all Red/Yellow

17. Next Steps Establish a Clear Goal Target Date for Submitting Star Application Solidify Support and Involvement Management � Union � Employees Create a Project Plan for Meeting the Goal Use your Mentor and your Web Action Plan as Guides Assign Action Areas/Items � Get It Out of the Safety Office Identify / Address Resource Needs Use CX Resources at http://www.vppcx.org/ Work the Plan Progress Metrics and Briefings Track Progress Using the Web Action Plan Accountability for Assigned Actions

18. Why Is This Important? What could go wrong?

19. Thank You