SHAC Training

1. SHAC Training February 7, 2005 Education Service Center-12 Waco Presented by Marilyn Booth-ESC Physical Education, Health and Wellness

2. SHAC Training Building A Solid School Health Advisory Council Are you ready to build a SHAC? Do you have all the tools you need? How about a Blueprint? Or for some, do you know what a SHAC is? For those that may not…SHAC means the School Health Advisory Council. We are going to cover what a SHAC can do for you, what you need to do to make sure that your district’s SHAC is actively engaged. This important, since it is a LAW and by 2007 you need to be in compliance with Health Education curriculum. We are going to talk about some tools that is going to make that job easier, giving you some “punch” behind the effort you will do and making the work meaningful and worthwhile for the kids in your district. The schools that have SHAC in place are beginning to correlate their needs assessment in a positive way. Membership make up is primarily parents, students, school board members, community and academic representation. Are you ready to build a SHAC? Do you have all the tools you need? How about a Blueprint? Or for some, do you know what a SHAC is? For those that may not…SHAC means the School Health Advisory Council. We are going to cover what a SHAC can do for you, what you need to do to make sure that your district’s SHAC is actively engaged. This important, since it is a LAW and by 2007 you need to be in compliance with Health Education curriculum. We are going to talk about some tools that is going to make that job easier, giving you some “punch” behind the effort you will do and making the work meaningful and worthwhile for the kids in your district. The schools that have SHAC in place are beginning to correlate their needs assessment in a positive way. Membership make up is primarily parents, students, school board members, community and academic representation.

3. How Would You Rate Your School Health Advisory Council?

4. SHAC Training Introductions Well, today we are going to do our best to be your personal Home Depot! We are glad to see everyone here. My name is Marilyn Booth. I am the Physical Education, Health and Wellness Specialist for Region 12. I have been with the service center only since September 15. I come to the Service Center with 29 years of classroom from teaching from North Carolina State University for 4 years, Swannonoa Middle School, Swannonoa, N.C. for 10 years and the last 15 years at Meridith-Dunbar Elementary School, Temple. I am very excited about the new challenges that this position brings to me. Well, today we are going to do our best to be your personal Home Depot! We are glad to see everyone here. My name is Marilyn Booth. I am the Physical Education, Health and Wellness Specialist for Region 12. I have been with the service center only since September 15. I come to the Service Center with 29 years of classroom from teaching from North Carolina State University for 4 years, Swannonoa Middle School, Swannonoa, N.C. for 10 years and the last 15 years at Meridith-Dunbar Elementary School, Temple. I am very excited about the new challenges that this position brings to me.

5. SHAC Training Introduce yourself to 3 other persons that you do not know 3 Minutes and come back together. Reason we did this was that we are going to be working collaboratively throughout Region 12 to be in compliance with the law. When you hear about something that another SHAC has done in our region, that is working, do not reinvent the wheel. Call them and see what they are doing and brainstorm ideas. Building a network of people is going to be important. In addition, we are going to be working together today.3 Minutes and come back together. Reason we did this was that we are going to be working collaboratively throughout Region 12 to be in compliance with the law. When you hear about something that another SHAC has done in our region, that is working, do not reinvent the wheel. Call them and see what they are doing and brainstorm ideas. Building a network of people is going to be important. In addition, we are going to be working together today.

6. SHAC Training Brought to you by Texas Action for Healthy Kids Alliance and Texas School Health Network Thanks to a grant and some great coordinating efforts between the Texas AHKA (Texas Action for Healthy Kids Alliance) and TSHS (Texas School Health Network), we are bringing you this workshop. See side notesThanks to a grant and some great coordinating efforts between the Texas AHKA (Texas Action for Healthy Kids Alliance) and TSHS (Texas School Health Network), we are bringing you this workshop. See side notes

7. What Is SHAC? A SHAC is a group of parents, community members and school personnel working together to ensure all children have every opportunity to be healthy, and that schools provide a healthy learning environment. This group probably already has a good idea of what a SHAC is and some of the basics. But to reiterate, a SHAC is like a three legged stool. If you don’t have one of the legs: parents, community and schools together, the stool will fall. The SHAC is what brings these three groups together to focus on the health of our children. A group of people committed to making sure that their students have every opportunity to be healthy and in a healthy environment. This group probably already has a good idea of what a SHAC is and some of the basics. But to reiterate, a SHAC is like a three legged stool. If you don’t have one of the legs: parents, community and schools together, the stool will fall. The SHAC is what brings these three groups together to focus on the health of our children. A group of people committed to making sure that their students have every opportunity to be healthy and in a healthy environment.

8. Building a SHAC, we need to consider that our differences can be our strengths! Seeing an issue differently, allows us to see the whole picture. Members of SHAC need to: demonstrate an interest in youth, awareness of the community, professional ability, willingness to devote time to project, and representative of all members of the community population.Building a SHAC, we need to consider that our differences can be our strengths! Seeing an issue differently, allows us to see the whole picture. Members of SHAC need to: demonstrate an interest in youth, awareness of the community, professional ability, willingness to devote time to project, and representative of all members of the community population.

9. Why is this important? See the side notesWhy is this important? See the side notes

10. Why Do We Need SHAC? There are more issues impacting children’s health today. Schools play an important role in keeping children healthy. Healthy children learn better. Parents can help schools provide a healthier environment. There is always a question about why.. See SIDE notesThere is always a question about why.. See SIDE notes

11. 1. There are more issues impacting children’s health today.

13. 3. Healthy children learn better.

17. We Are Building A SHAC Reading the Blueprint Current laws and policies 8 Components of Coordinated School Health So today we are going to take you to the next level. We are going to share the current laws and policies, hopefully in a way that will be easy for you to share with others. We will briefly review the 8 component of a coordinated school health program and why it is important to address all of them. We will take you through an exercise, actually using the School Health Index so you can be familiar with it and know how it can help you identify the right way to promote nutrition and physical activity in your area…So today we are going to take you to the next level. We are going to share the current laws and policies, hopefully in a way that will be easy for you to share with others. We will briefly review the 8 component of a coordinated school health program and why it is important to address all of them. We will take you through an exercise, actually using the School Health Index so you can be familiar with it and know how it can help you identify the right way to promote nutrition and physical activity in your area…

18. We Are Building A SHAC-Construction Phase Construction Begins Developing an Action Plan Promoting Your Plan Tools to Use Funding the Project Advocacy and Policy - Cornerstones to Success! See notes to side.See notes to side.

19. The Blueprint There is no other system in our society that has such a great opportunity to impact out students, other than our schools. Senate Bill 19 was not the first legislation that authorized formation of School Health Advisory Councils. It did expand their scope and require that each school system have a School Health Advisory Council (SHAC) that had more clearly define membership and established the guidelines for the State Board of Education to adopt policy on daily physical activity. See side NOTES.There is no other system in our society that has such a great opportunity to impact out students, other than our schools. Senate Bill 19 was not the first legislation that authorized formation of School Health Advisory Councils. It did expand their scope and require that each school system have a School Health Advisory Council (SHAC) that had more clearly define membership and established the guidelines for the State Board of Education to adopt policy on daily physical activity. See side NOTES.

20. The Blueprint Senate Bill 19 (SB19) 77th Legislature—Curriculum It directed the Texas Education Agency to make available a coordinated school health curriculum and requires every school system to be trained in its implementation by September 1, 2007. Just read it The Great Body Shop is the only program of the 4 that will meet the Coordinated School Health component and also the Health Textbook component. The State has not stated how much they will allocate for the textbook, thus will The Great Body Shop curriculum be paid in full or will districts have to compensate the cost of curriculum. On March 7 & 8, there will be a The Great Body Shop training for trainers here at the ESC-12. This will be for teachers, administrators that want to learn the curriculum and go back to district and train the staff on the curriculum. Register on website. In addition, there are a lot of many FREE things out there that could meet the criteria of the law. This is going to require more time and effort of your school and/or district. Just read it The Great Body Shop is the only program of the 4 that will meet the Coordinated School Health component and also the Health Textbook component. The State has not stated how much they will allocate for the textbook, thus will The Great Body Shop curriculum be paid in full or will districts have to compensate the cost of curriculum. On March 7 & 8, there will be a The Great Body Shop training for trainers here at the ESC-12. This will be for teachers, administrators that want to learn the curriculum and go back to district and train the staff on the curriculum. Register on website. In addition, there are a lot of many FREE things out there that could meet the criteria of the law. This is going to require more time and effort of your school and/or district.

21. The Blueprint State Board of Education (SBOE) ruling made the legislation actual policy. There are three key components in the TEA Code: 30 minutes per day or 135 minutes per week of structured physical activity Every School must have a School Health Advisory Council Every school must have a coordinated school health program in place for elementary schools (K-6) by September 1, 2007. Just read itJust read it

22. The Blueprint—Coordinated School Health Senate Bill 1357 — 78th Legislature (2) [health education] curriculum appropriate for specific grade levels [that may include a coordinated health education program] designed to prevent obesity, cardiovascular disease, and Type 2 [II] diabetes The parts in blue are what was changed. Synopsis of bill is on the CD which gives you a commentary of the Bill. CD has wonderful tools to help you, which includes a guide that will take you step by step through the process. The process you follow…the GUIDE will help you to be more successful from the start if you follow it. And the impact of that change was to make it not just about EDUCATION and CURICULUM but about a Coordinated School Health programThe parts in blue are what was changed. Synopsis of bill is on the CD which gives you a commentary of the Bill. CD has wonderful tools to help you, which includes a guide that will take you step by step through the process. The process you follow…the GUIDE will help you to be more successful from the start if you follow it. And the impact of that change was to make it not just about EDUCATION and CURICULUM but about a Coordinated School Health program

23. Patty Mention that this shows what school health may look like in schools today School health is happening, but it is hit and miss and very much uncoordinatedPatty Mention that this shows what school health may look like in schools today School health is happening, but it is hit and miss and very much uncoordinated

24. Coordinated School Health Patty This is what coordinated school health would look like. It is coordinated and organized more efficientlyPatty This is what coordinated school health would look like. It is coordinated and organized more efficiently

25. The Blueprint—Coordinated School Health will be successful through coordination of: health education; physical education and physical activity (not the same); nutrition [nutritional] services; parental involvement; and instruction to prevent the use of tobacco; Offering appropriate grade levels and methods of instruction for human sexuality instruction; and See Side Notes:See Side Notes:

26. The Blueprint—Coordinated School Health will be successful by utilizing the: (4) strategies for integrating the curriculum components specified by Subdivision (2) (Health Education Curriculum) with the following elements in a coordinated school health program for the district: (A) school health services;  counseling and guidance services;  (C) a safe and healthy school environment; and  (D) school employee wellness. And, it specifically adds the missing components of a coordinated school health program to the preview of a SHAC. Thus the SHAC is a guideline for developing a strong coordinated school health program. From working with school health nurses, administration, faculty, parents and TEA.And, it specifically adds the missing components of a coordinated school health program to the preview of a SHAC. Thus the SHAC is a guideline for developing a strong coordinated school health program. From working with school health nurses, administration, faculty, parents and TEA.

27. The Blueprint for the SHAC Membership The Board of Trustees shall appoint members to the local school health [education] advisory council.  A majority of the members must be persons who are parents of students enrolled in the district and who are not employed by the district (not staff/teachers). The members should be appointed by the school board, not the superintendent. The SHAC must be made up of parents who do not work for the district. The booklet and on the CD, there are recommendations for recruitment suggestions for members of the SHAC.The members should be appointed by the school board, not the superintendent. The SHAC must be made up of parents who do not work for the district. The booklet and on the CD, there are recommendations for recruitment suggestions for members of the SHAC.

28. The Blueprint—Group Membership The board of trustees also may appoint one or more persons from each of the following groups or a representative from a group other than a group specified under this subsection: The legislation identifies other types of members that can be appointed.The legislation identifies other types of members that can be appointed.

29. The Blueprint—Group Membership Parents public school teachers (with no children in school); public school administrators; district students; health care professionals; the business community; law enforcement; senior citizens; the clergy; and nonprofit health organizations. See Side NotesSee Side Notes

30. The Blueprint—Coordinated School Health Coordinated School Health Program Each school district must have in place a coordinated school health program implemented by 2007.  The Texas Education Agency will make available a selection of coordinated school health programs that meet specific criteria.  The ruling, which took effect in 2001; must coordinate physical activity, health education, nutrition services, and parental involvement for students in elementary schools. And it states that each school will have a coordinated school health program implemented by 2007. TEA has approved four curriculums to date. CATCH , The Great Body Shop, Health and Wise and Bien Estar. And schools can submit their own programs if they meet the established criteria set by TEA. And it states that each school will have a coordinated school health program implemented by 2007. TEA has approved four curriculums to date. CATCH , The Great Body Shop, Health and Wise and Bien Estar. And schools can submit their own programs if they meet the established criteria set by TEA.

31. The Blueprint—District Responsibility A school district shall make available for reasonable public inspection: a statement of the policies adopted to ensure that students in elementary grades engage in at least 30 minutes per school day or 135 minutes per school week of physical activity; and SB 1357 added some accountability for schools for minutes of physical activity. This information has to be made available for public to read ..read policy..SB 1357 added some accountability for schools for minutes of physical activity.

32. The Blueprint—District Responsibility a statement of:  the number of times during the year the district's school health advisory council has met; whether the district has adopted and enforces policies to ensure that district campuses comply with agency vending machine and food service guidelines for restricting student access to vending machines; and Read policyRead policy

33. The Blueprint—District Responsibility --a statement of: 3. whether the district has adopted and enforces policies and procedures that prescribe penalties for the use of tobacco products by students and others on school campuses or at school-sponsored or school-related activities. Read policy (However, there are no penalties if this policy is broken in most districts) Read policy (However, there are no penalties if this policy is broken in most districts)

34. The Blueprint—Nutrition Impact Dept of Agriculture issued new policy in March, 2004. The expanded Texas policy goes farther than the USDA policy. That policy has been modified effective August, 2004.  An Elementary school campus may not serve or provide access for students to FMNV (food minimal nutritional value) at any time anywhere on school premises during the school day.  This includes sales or give-aways on school premises by the school or non-school organizations, teachers, parents or another person or group during the school day. The second set of policies we want to review are related to nutrition. Susan Combs and the Texas Department of Agriculture worked very hard during the last session to promote better nutrition policies. When the session was over, even though no legislation was passed, Susan Combs was able to move the Child Nutrition division from under TEA to under Texas Department of Agriculture. Exception: Peppermint that school nurse may give for asthma, tickle thoart…it is a case by case. Just cannot haved a candy jar sitting around. TxDAG has relaxed the policy some this fall in regard to FMNVs for birthday parties. This policy is a work in progress---subject to change. And at that time she implemented her first policy revision. After that she set about getting input from various stakeholders to determine what the best next steps would be and in March of this year, issued a new policy.The second set of policies we want to review are related to nutrition. Susan Combs and the Texas Department of Agriculture worked very hard during the last session to promote better nutrition policies. When the session was over, even though no legislation was passed, Susan Combs was able to move the Child Nutrition division from under TEA to under Texas Department of Agriculture. Exception: Peppermint that school nurse may give for asthma, tickle thoart…it is a case by case. Just cannot haved a candy jar sitting around. TxDAG has relaxed the policy some this fall in regard to FMNVs for birthday parties. This policy is a work in progress---subject to change. And at that time she implemented her first policy revision. After that she set about getting input from various stakeholders to determine what the best next steps would be and in March of this year, issued a new policy.

35. The Blueprint—Nutrition Impact A Middle School campus may not serve or provide access for students to FMNV anywhere on school premises during meal periods (breakfast, lunch and snack). In addition, a middle school campus may not serve or provide access for students to prohibited carbonated beverages with volumes in excess of 12 ounces anywhere on school premises during the school day.  (See policy for existing contracts provision.) The stakeholders involved would have liked stricter policies and TAHKA continues to work with TxDAg and others to encourage stricter guidelines. Whole purpose of the policy was to give a place where students could go to have a healthy and nutritional meal…since for some, it was there only meals during the day. Generate more income for district because more students eating.The stakeholders involved would have liked stricter policies and TAHKA continues to work with TxDAg and others to encourage stricter guidelines. Whole purpose of the policy was to give a place where students could go to have a healthy and nutritional meal…since for some, it was there only meals during the day. Generate more income for district because more students eating.

36. The Blueprint—Nutrition You can read all about the new TXDAg policy, get a list of those restricted foods and receive answers to your questions by visiting the Texas Department of Agriculture's website at: www.agr.state.tx.us   Read slideRead slide

37. The Blueprint—Wellness Policy 118 STAT. 780 PUBLIC LAW 108–265—JUNE 30, 2004 SEC. 204. LOCAL WELLNESS POLICY IN GENERAL.—Not later than the first day of the school year beginning after June 30, 2006, each local educational agency participating in a program authorized by the Richard B. Russell National School Lunch Act (42 U.S.C. 1751 et seq.) or the Child Nutrition Act of 1966 (42 U.S.C. 1771 et seq.) shall establish a local school wellness policy for schools under the local educational agency that, at a minimum, The Final policy to review is one that many people are still not aware exists. When Congress passed the reauthorization bill for Child Nutrition, within that bill, was a mandate that all school districts establish a wellness policy.The Final policy to review is one that many people are still not aware exists. When Congress passed the reauthorization bill for Child Nutrition, within that bill, was a mandate that all school districts establish a wellness policy.

38. The Blueprint—Wellness Policy 118 STAT. 780 PUBLIC LAW 108–265—JUNE 30, 2004 SEC. 204. LOCAL WELLNESS POLICY includes goals for nutrition education, physical activity, and other school-based activities that are designed to promote student wellness in a manner that the local educational agency determines is appropriate; That has goals for nutrition education, physical activity that promote wellness. READ PolicyThat has goals for nutrition education, physical activity that promote wellness. READ Policy

41. Questions? SB 19 and SB 1357SB1357 Analysis.doc Texas Dept. of Agriculture Nutrition Policy http://www.squaremeals.org/fn/home/page/0,1248,2348_0_0_0,00.html Dept of Agriculture that took USDA guidelines for child nutrition. Full policy is on the CD or www.agr.state.tx.us Federal Reauthorization of Child Nutrition Click on sitesClick on sites

42. The Blueprint The Eight Components of a Coordinated School Health Program Okay, so we know how and why we got here. But do we know who and what we are? Why a coordinated school health program? Why not just PE and Nutrition? They all work together. Talk some more about each component.Okay, so we know how and why we got here. But do we know who and what we are? Why a coordinated school health program? Why not just PE and Nutrition? They all work together. Talk some more about each component.

44. How strong is the Foundation? School Health Index is one tool to assess where you are. Developed by Center for Disease Control and Prevention Self-Assessment and Planning Guide Identifies strengths and weaknesses  Can assist in the development of an action plan to improve policy and programs Describe the school health index to the participants and have them take out the handouts on this. It would be helpful to give an overview of how to use the tool, by dividing sections, giving dates to complete, and working with others in a small task group. Not one person should fill out the entire thing on their own.Describe the school health index to the participants and have them take out the handouts on this. It would be helpful to give an overview of how to use the tool, by dividing sections, giving dates to complete, and working with others in a small task group. Not one person should fill out the entire thing on their own.

45. Let’s Look at One Tool 8 Components Addressed Focus on Nutrition, Physical Activity, Tobacco and Injury Prevention Is comprised of 8 modules to utilize in assessment Hand out the section on Physical Activity and Nutrition and review with participants. When conducting SHI, modules can be divided up to give an idea of what the real picture is. Sample role assignments are located in the instructions. Have participants do the “best they can” at filling out the two areas. They will then use this information with the group process to come up with some strengths and weaknesses. This will help give them something to work with on their action plan.Hand out the section on Physical Activity and Nutrition and review with participants. When conducting SHI, modules can be divided up to give an idea of what the real picture is. Sample role assignments are located in the instructions. Have participants do the “best they can” at filling out the two areas. They will then use this information with the group process to come up with some strengths and weaknesses. This will help give them something to work with on their action plan.

46. Let’s Practice Utilizing the sample documents, fill out as much information as you can. Be ready to share this with the table group Then make a list of strengths and weaknesses at each table Hand out the sample documents, have the participants fill each one out on their own giving the “best guess” score. Once they have completed scoring, have them share this information with the table group. Each table group will then come up with a list of strengths and weaknesses. If from the same school, this could be one list that they use to develop a plan of action. If from different schools have them discuss the similarities and develop a plan for their own school. Hand out the sample documents, have the participants fill each one out on their own giving the “best guess” score. Once they have completed scoring, have them share this information with the table group. Each table group will then come up with a list of strengths and weaknesses. If from the same school, this could be one list that they use to develop a plan of action. If from different schools have them discuss the similarities and develop a plan for their own school.

47. Developing Recommendations Be Realistic Develop recommendations based on where you currently are Draw from the strengths identified Think out of the box This slide is self explanatory. Make sure participants understand the need to take small realistic steps. Otherwise, they will sabotage their efforts.This slide is self explanatory. Make sure participants understand the need to take small realistic steps. Otherwise, they will sabotage their efforts.

48. Prioritizing Using the School Health Index Utilizing the “rating scale” with each section of the SHI, score each recommendation Discuss this with the table group Take the top scoring recommendation from both nutrition and physical activity and get ready……to plan. Discuss the rating scale and how it is utilized. Give an example and break it down using the scoring system. Then have participants utilize the scale and determine which top activities will be utilized in program planning.Discuss the rating scale and how it is utilized. Give an example and break it down using the scoring system. Then have participants utilize the scale and determine which top activities will be utilized in program planning.

49. Nailing the Plan Together Develop measurable objectives By August 2005, 4 of the _ISD’s elementary campuses will have after-school physical activity programs established for parents and students.Example: (Your District) ISD will participate in the 2004-5 Marathon Kids program with 75% of the students completing the program by ___________. Discuss the realistic things that can be done and how to measure the accomplishment with data.Discuss the realistic things that can be done and how to measure the accomplishment with data.

50. Outline Activities Name the activity Who is responsible When it will be done List a measurable outcome Be as detailed as necessary to get the plan mapped out. Give participants 15 minutes to plan for one of the identified recommendations. Help them develop a realistic Objective, and measurable outcome that will be utilized to measure success. You will facilitate this for both a physical activity and nutrition recommendation. Giving each about 15-20 minutes to plan. Let them see what they can come up with in that amount of time as a group. Ask them to share the group with other participants if time allows. Be as detailed as necessary to get the plan mapped out. Give participants 15 minutes to plan for one of the identified recommendations. Help them develop a realistic Objective, and measurable outcome that will be utilized to measure success. You will facilitate this for both a physical activity and nutrition recommendation. Giving each about 15-20 minutes to plan. Let them see what they can come up with in that amount of time as a group. Ask them to share the group with other participants if time allows.

51. Plan Format This is just one type of format. It makes it very visible to see timelines and who is responsible. There might be other formats that a district uses and as long as the information is clearly stated, it will be okay to use those as well.This is just one type of format. It makes it very visible to see timelines and who is responsible. There might be other formats that a district uses and as long as the information is clearly stated, it will be okay to use those as well.

52. Additional Tools to Assist Great guide—Fit Healthy, Ready to Learn available from National Board of Education ACS School Health Advisory Council Guide Team Nutrition National Health Standards Newsletter: Because We Care English Spanish Friday Beat from Texas Department of Health  www.schoolhealth.info Primer on School Health Tap your resources in your community, television, newspaper, radio, non-profit organizations ACS, AHA, etc. List any additional resources that you are aware of and depending on time, let them review these at the tables as well.List any additional resources that you are aware of and depending on time, let them review these at the tables as well.

53. Questions and Answers